Proposed Renovations and External Works at Namboani FY…

What is being bought

Kimilili National Government Constituency Development Fund invites sealed tenders for proposed renovations and external works at Namboani FYM Primary School, under an open tender for works contracts. Quantities and detailed scope are in the Bills of Quantities and Specifications, which were not provided.

What could disqualify you

Tenders not accompanied by a substantially responsive tender security will be rejected as non-responsive. Standard rule D2 p.12
Late tenders will be rejected and returned unopened. D2 p.2
Electronic tenders will not be permitted. D2 p.2
Tenders with a validity shorter than required are rejected as non-responsive. Standard rule D2 p.12
Bidders who score below 70 points in the preliminary evaluation of standard forms are not considered for further evaluation. D2 p.26
A tenderer found to have a conflict of interest or collusive conduct will be disqualified. Standard rule D2 p.5

Key facts

Closing: Fri 16 Oct 2026, 10:00 am
Tenders must be delivered on or before 10:00 AM on 16 October 2026 at the tender box or address stated; late tenders are rejected. D2 p.21
Bid / tender security: Tender security of Kshs 100,000 (not more than Kenya Shillings 100,000.00), in cash, bank guarantee, insurance guarantee or financial institution guarantee, valid for 30 days beyond the tender validity period. D2 p.21
Tender fee: Non-refundable tender fee of Ksh 1,000.00 payable in cash at the NGCDF office during working hours. D1 p.1
Site visit: Not stated in the documents we reviewed Not stated D2 p.5
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.21
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders will be publicly opened at 10:00am on 16 October 2026 at the NGCDF offices, Kimilili, in the presence of tenderers' representatives who choose to attend. D2 p.21
Tender validity: Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

Tendering is open to all qualified and interested tenderers, under open competitive method using a standardized tender document. Eligible tenderers may be private firms, state-owned enterprises or individuals, or joint ventures. Standard rule D2 p.2
Public officers of the procuring entity, their spouses, children, parents, siblings, and their business associates or firms in which they have substantial or controlling interest are not eligible to tender. Standard rule D2 p.5
Kenyan tenderers must provide a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Joint venture bidders must include a copy of the JV agreement or a signed letter of intent with a copy of the proposed JV agreement. Standard rule D2 p.9

Experience, licences and financial capacity

Technical

Tenderer must provide a technical proposal covering work methods, equipment, personnel and schedule; a preliminary work method and schedule description is required in the Form of Tender. Standard rule D2 p.8
Evaluation scores for key personnel, contracts completed in the last five years, equipment, and works programme with cash flow are part of the standard-form scoring; the points table requires degree/diploma or certificate holders in relevant engineering field. D2 p.26

Financial

Financial evidence is scored: sources of financial resources equal to or above the project cost score 10; bank names and addresses scored 5; works programme with cash flow scored 4; audited financial reports for 3 years are scored. D2 p.27

How and where to submit

Sealed tender must be deposited in the tender box at NGCDF Office, addressed to the Secretary of the concerned PMC; the tender must be in a sealed envelope marked with the Tender No. Physical delivery to Kimilili NGCDF Offices Building, off Kimilili Chwele Highway, Attention Fund Account Manager, P.O. Box 60, Kimilili. D1 p.1
Submission must be made as one original marked ORIGINAL plus ONE copy marked COPY, placed in sealed envelopes inside a single sealed envelope bearing the tender name and reference number. D2 p.22
Tender must be signed by a person duly authorized; written authorization must include name, designation, postal address, email and a Power of Attorney executed by a Commissioner for Oaths. D2 p.22
Tender fee of Ksh 1,000.00 is non-refundable and payable in cash at the Kimilili NGCDF office to obtain the tender documents; the receipt must be attached to the bid document. D1 p.1

Lots and categories

No lots: the tender is a single contract (Lot 1 and Lot 2 are marked Not Applicable). D2 p.21

What the addenda changed

No addenda were provided for review. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity start date: Invitation says 120 days from the date of opening; the Instructions to Tenderers say validity starts from the submission deadline date. The TDS gives 120 days without a start date. (D2 p.2 (Invitation para 6); D2 p.8 (ITT 18.1); D2 p.21 (TDS ITT 18.1))
Electronic submission: TDS ITT 25.1 reads 'shall shall not submit tenders electronically' (ambiguous), while the invitation says electronic tenders will not be permitted. (D2 p.2 (Invitation para 9); D2 p.22 (TDS ITT 25.1))
Tender fee versus free download: The notice requires a Ksh 1,000 non-refundable fee to obtain documents from the office, while the Invitation says electronic downloads from tenders.go.ke are free of charge. (D1 p.1; D2 p.2 (Invitation para 4))
Procuring entity name and address: Documents name NG-CDF Kimilili, Kimilili National Government Constituency Development Fund, and a Tender Box at NGCDF office; the portal and notice differ on the PMC secretary addressee versus Fund Account Manager. (D1 p.1; D2 p.22)

Not covered in the documents we reviewed

Bills of Quantities, specifications and drawings defining the scope, quantities and location details.
Estimated contract value and budget.
Addenda, if any, issued after 9 October 2026.
Form of Tender content, Evaluation and Qualification Criteria Section III pages and minimum thresholds beyond the scoring table.
Confirmation whether a pre-arranged site visit or pre-tender meeting is held.
Performance security requirements and contract conditions (Part 3).
Notice of intention to award and procurement complaint details beyond ITT 50.1 reference.
Whether the TDS mandates joint venture member limits (maximum number of JV members).

Terms explained

Tender security: A guarantee of Kshs 100,000 submitted with the bid, forfeited if the bidder withdraws or fails to sign the contract.
TDS: Tender Data Sheet: the section with tender-specific details that override the general Instructions to Tenderers.
NCA: National Construction Authority registration required for construction works in Kenya; here category NCA 8 and above.
Responsive: A tender that meets all mandatory requirements; non-responsive tenders are rejected.
CR12: Company Registry return listing company directors and shareholders, issued by the Registrar of Companies.
Power of Attorney: A signed document authorizing a named person to sign and bind the company to the tender.
Tender-Securing Declaration: An alternative to a cash or bank tender security where the bidder declares it will honour the tender; failure can lead to debarment.
Joint venture (JV): Two or more firms bidding together, all jointly liable for the contract.

Proposed Renovations and External Works at Namboani FYM Primary School, Kimilili NG-CDF (Ref NGCDF/KML/NAMFYM/RENOEXT/017/2026-2027)