Proposed erection and completion of a library at Sanan…

What is being bought

Works contract for the proposed erection and completion of a library at Sanandiki F.Y.M Primary School in Kabuchai Constituency, Bungoma County, under the Ministry of Education Primary Schools Strategic Intervention and Public Participation Projects 2026/2027, tender reference MOE/SDKPS/PSSIPPP/2026/2027. The tender is reserved for AGPO (Youth) bidders according to the advert and portal record. Quantities and bills of quantities are in the Bill of Quantities, which was not reviewed.

What could disqualify you

Original tender document submitted as spiral bound or in a box file is automatically disqualified. The tender must be tape-bound. D1 p.3
Electronic tenders are not permitted; the tender must be delivered physically to the address stated. D2 p.7
Late tenders are rejected and returned unopened. Tenders must arrive by the closing date and time. D2 p.7
Missing tender security is a preliminary mandatory failure. A Tender Security is required; the bidder must submit it to remain responsive. D2 p.31
The Bills of Quantities must be complete as issued, with no alteration, addition or qualification of any kind. Any alteration is treated as a material deviation. D2 p.30
The form of tender must be dully filled, signed and stamped. Unsigned or unstamped forms fail the preliminary examination. D2 p.30
Every document page including attachments must be chronologically serialized and stamped. D2 p.31
Tax Compliance Certificates with Invalid or Withdrawn status lead to automatic disqualification. The TCC is verified online during evaluation. D2 p.31
A tenderer found to have a conflict of interest shall be disqualified. Standard rule D2 p.10
A tenderer proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.10
A debarred tenderer is ineligible to tender or be awarded a contract. The PPRA debarment list is at www.ppra.go.ke. Standard rule D2 p.10
If a tenderer fails to submit required eligibility information, or the Procuring Entity cannot verify it, the tender will be rejected. Standard rule D2 p.16

Key facts

Closing: Wed 18 Nov 2026, 10:00 am
Tenders must be received on or before this date and time at the Head Teacher's office or Tender Box at Sanandiki F.Y.M Primary School. Late tenders are rejected. No later addenda were provided. D1 p.3
Bid / tender security: A Tender Security is required. The amount, form and validity period are not stated in the reviewed pages. D2 p.27
Tender fee: Tender documents may be downloaded free of charge from tenders.go.ke or the PPIP portal using the tender reference number. No fee is stated. D1 p.3
Site visit: Optional
Site visit is advised (recommended, not stated as compulsory). The date and time of any site visit are not stated. D1 p.1
Pre-bid meeting: Not stated in the documents we reviewed Not stated
Reserved for: Reserved for AGPO (Youth) businesses, per the advert and portal record. Bidders must hold an AGPO (Youth) certificate of registration. D1 p.1
Contract value: Not stated in the documents we reviewed Not stated
Tender opening: Tenders are opened publicly immediately after the closing time, at the Head Teacher's office, Sanandiki F.Y.M Primary School, in the presence of bidders' representatives who attend. D1 p.3
Tender validity: Tender validity period is disputed: the Tender Data Sheet and the invitation give different numbers of days (see conflicts). Conflicting D2 p.27

Who can apply

Tendering is open to contractors registered in the appropriate category for Builders Works (invitation). The advert and portal record restrict the tender to AGPO (Youth) bidders, which conflicts with this wording. Conflicting D2 p.7
Bidders must hold a current NCA registration in the category NCA 8 and above (Building and Civil Works) with a valid NCA practising licence, per the advert. NCA registration is also a preliminary mandatory requirement in the evaluation criteria (see conflicts). D1 p.3
Foreign tenderers must source at least 40 percent of contract inputs (supplies, subcontracts and labour) from national suppliers and contractors, with evidence in the tender, or they are automatically disqualified. Standard rule D2 p.11
A Kenyan tenderer must show evidence of tax compliance by producing a valid tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Power of attorney for the person signing the tender, to be attached. The evaluation criteria require it signed and stamped by a Commissioner of Oaths where the signatory is not a director or partner. D1 p.3
Joint venture agreement, or signed letter of intent with a copy of the proposed agreement, if tendering as a joint venture. D2 p.14

Experience, licences and financial capacity

Technical

Key personnel: Project Manager, Site Agent, Site Surveyor and General Foreman with stated qualifications and years of experience (for example 10 years total and 5 in similar works for the Project Manager). D2 p.36
Minimum key equipment: concrete mixer, concrete dumper, concrete poker vibrator, tipper truck 15 ton, dumpy level, vibrating plate compactor, compressor, and a van or pick-up, one each. D2 p.37
Detailed technical evaluation (100 points): key personnel 15, general experience 15, specific construction experience 15, equipment 5, audited financial report 9, financial resources 15, works programme and methodology 20, non-performing contracts 3, litigation 3. A minimum of 70 points is required. D2 p.34
Electrical Works and Mechanical Works may be carried out by designated Specialized Subcontractors, whose qualifications are added to the tenderer's. D2 p.28
Detailed works programme and methodology to completion including the defects liability period, scored for adequacy and legibility. D2 p.34

Financial

Access to liquid assets, unencumbered real assets, lines of credit or other financial means of at least KES 2,500,000 for the construction cash flow. D2 p.36
Minimum average annual construction turnover of KES 10,000,000 over the last three years. D2 p.36
At least three contracts of a similar nature in Kenya or the East African Community, substantially completed as prime contractor, JV member or subcontractor, each of minimum value KES 10,000,000. D2 p.36
Audited financial reports for the last three years (2023, 2024 and 2025) are scored in the evaluation. D2 p.34
Include a provision for the Public Procurement Capacity Building Levy of 0.03 percent, exclusive of applicable taxes, in the price. D1 p.3
Tenders must be quoted in Kenya Shillings and include all applicable taxes. D2 p.7
Prices quoted are fixed (not subject to adjustment). D2 p.27

How and where to submit

Submit in physical form only: original tender document tape-bound with one copy. Spiral or box-file binding is disqualifying. D1 p.3
Place the completed documents in a plain sealed envelope clearly marked with the tender number and item. D1 p.3
Deliver to the Tender Box at Sanandiki F.Y.M Primary School offices, or send by post to The Principal (TDS: The Head Teacher), P.O Box 141 Chwele. D2 p.28
One copy of the tender in addition to the original. D2 p.27
Written authorisation to sign for the tenderer must be a Power of Attorney. D2 p.28
Tenderers may not submit electronically. D2 p.28
Pages must be chronologically serialized, including attachments. D2 p.14

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity period: The invitation to tender says tenders remain valid for 120 days from the opening date. The Tender Data Sheet says the validity period is 150 days, and ITT 20.1 says validity runs from the submission deadline. Ask the procuring entity which period applies. (D2 p.7 (ITT invitation, 120 days); D2 p.27 (TDS ITT 20.1, 150 days); D2 p.16 (ITT 20.1))
Who can apply: The advert and portal record restrict the tender to AGPO (Youth) bidders. The invitation says it is open to contractors registered in the Builders Works category. ITT 35.2 requires the invitation to state any reservation expressly. (D1 p.1 and portal record (AGPO Youth); D2 p.7 (open to Builders Works contractors))
CR12 validity period: The advert requires a CR12 issued within 7 months of the Registrar of Companies. The evaluation criteria require a CR12 issued within the last 12 months of tender submission. (D1 p.2 (7 months); D2 p.31 MR10 (12 months))
NCA registration at tender stage: ITT 3.12 says NCA registration is not a condition for tender and is only needed before contract award. The advert (item 14) and the evaluation mandatory requirement MR4 require NCA registration at submission. (D2 p.11 (ITT 3.12); D1 p.3 (item 14); D2 p.30 (MR4))

Not covered in the documents we reviewed

Tender security amount, form and validity period (not stated in reviewed pages)
Contract value or budget estimate
Pre-tender meeting date, time and place, if any
Whether a site visit is compulsory and its date and time
Any addenda (none were supplied; closing date and conditions taken from the original documents)
Bill of Quantities, drawings, specifications and Part 2 works requirements (Sections V to VII, mostly not reviewed)
Section IV tendering forms and Section VIII to X conditions, including the performance security requirement
Bidding documents' pages for ITT 21 (tender security) and ITT 22 details not reviewed

Terms explained

AGPO: Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability registered as special groups. Here the tender is reserved for youth-owned businesses.
Tender Security: A guarantee or deposit submitted with the bid to show it is serious. Its amount and form are not stated in the reviewed pages.
TDS: Tender Data Sheet: the section of the tender document with specific values for this tender, which overrides the general instructions.
Responsive: A tender that meets all mandatory requirements at preliminary examination. Non-responsive tenders are not evaluated further.
Tape-bound: Binding the tender with tape rather than spiral or box-file. Spiral or box-file binding leads to automatic disqualification here.
CR12: Kenya Companies Registry form listing a company's directors and shareholders, issued by the Registrar of Companies.
TCC: Tax Compliance Certificate issued by the Kenya Revenue Authority. It is checked online and an Invalid or Withdrawn status leads to disqualification.
NCA: National Construction Authority: the regulator that registers contractors and sets the category required for construction works.
Power of Attorney: A signed legal document authorising a person to sign and commit the tenderer, required where the signatory is not a director.
JV: Joint Venture: two or more firms tendering together under one agreement.
Capacity Building Levy: A 0.03 percent Public Procurement Capacity Building Levy included in the price, exclusive of taxes.

Proposed erection and completion of a library at Sanandiki F.Y.M Primary School, Kabuchai Constituency, Bungoma County