Cabro paving at Mkunumbi Phase III, Lamu County - reserved for women, open tender via IFMIS

What is being bought

Lamu County Government invites tenders for CABRO PAVING AT MKUNUMBI PHASE III (reference CGL/ONT/INFRA/2674724/018/2026-2027). The tender is reserved for women-owned enterprises (AGPO women), electronic submission via IFMIS with some manual originals. Quantities and exact location details beyond the Mkunumbi site visit meeting point are not in the reviewed pages.

Key facts

Closing

Mon 23 Nov 2026, 11:00 am
Closing deadline for submission: 23 November 2026 at 11:00 (EAT), via IFMIS. No addenda changed it in the reviewed material. D2 p.27

Bid / tender security

Tender Security (cash/bank guarantee) is not required. A Duly Filled and Signed Tender-Securing Declaration Form is required instead. Original goes in tender box; scan goes to IFMIS. D2 p.27

Tender fee

Tender documents may be downloaded free of charge from www.lamu.go.ke and www.tenders.go.ke. D2 p.6

Site visit

Mandatory
MANDATORY site visit, meeting point Mkunumbi Ward Admin Office. Representative must bring an introductory letter on company letterhead signed by authorised director and a certified copy of ID card. D2 p.6

Pre-bid meeting

Optional
No separate pre-tender meeting; the pre-arranged site visit is the meeting. Questions must reach the Procuring Entity not later than 3 days before opening/closing date. D2 p.26

Reserved for

Tender is reserved for WOMEN (women enterprises, AGPO). Only businesses/firms belonging to the women group are eligible to tender. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the closing deadline at County Government of Lamu HQs, Mokowe, Lamu, Ground Floor (boardroom per Tender Notice). D2 p.27

Tender validity

Tender validity is 120 days from the tender submission deadline (per TDS) - the invitation says from opening date. D2 p.27

Who can apply

• Tender is reserved for women enterprises registered as such with the National Treasury. D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid copy of certificate of incorporation/registration, scanned in IFMIS. D2 p.29
• CR12 form showing directors/shareholding issued within the last 6 months, or National Identity Card(s) for sole proprietorship/partnership, scanned in IFMIS. D2 p.29
• Valid current Single Business Permit from Lamu County, scanned in IFMIS. D2 p.29
• Valid current Tax Compliance Certificate issued by Kenya Revenue Authority, scanned in IFMIS. D2 p.29
• Valid PIN certificate, scanned in IFMIS. D2 p.29
• Duly filled and signed Tender Securing Declaration Form (on IFMIS); original submitted in tender box and copy scanned in IFMIS. D2 p.29
• Main contractor and all subcontractors registered with National Construction Authority (NCA) Category 5 and above, with the Annual Practicing License from NCA for the current year, Road Works. D2 p.30
• Written power of attorney authorising the bid signatory, executed before a Commissioner for Oaths, scanned in IFMIS. D2 p.30
• All tendering forms and schedules duly filled, signed and stamped with company seal, including Form QU, PER-1 and PER-2, ELI-1.1 and 1.2, CON-2, FIN 3.1-3.4 and EXP-4.1, 4.2a and 4.2b. D2 p.30
• Duly filled, signed and stamped Form of Tender, Confidential Business Questionnaire, Certificate of Independent Tender Determination, self-declaration forms SD1 and SD2, disclosure-of-interest form, and declaration to the code of ethics. Form of Tender with tender security goes in tender box; scanned copy in IFMIS. D2 p.30
• Duly filled, signed and stamped Bills of Quantities, scanned in IFMIS. D2 p.31
• Audited financial statements for the last three years (2023, 2024 and 2025), each signed and stamped by auditors and signed by directors, accompanied by a valid ICPAK practicing certificate/licence. D2 p.31
• Mandatory site visit attendance certificate, duly filled, signed and stamped, scanned in IFMIS. D2 p.31
• Valid AGPO certificate for WOMEN, scanned in IFMIS. D2 p.31
• Written confirmation of authorization to sign on behalf of tenderer: Power of Attorney. D2 p.27

Required only in some situations

• Joint venture (JV) rules: JV not allowed; maximum number of JV members stated as Not allowed. D2 p.26

Experience, licences and financial capacity

Technical

• Key personnel: Project Manager (degree with 5 years similar experience), Site Agent (diploma with 3 years relevant engineering experience), at least 1 artisan (certificate with 3 years experience). Forms PER-1 and PER-2 required. Scored 15 marks. D2 p.32
• Experience in similar works: provide four completed projects of similar magnitude between 2014 and 2026 (5 marks each) and five ongoing projects (4 marks each), with LSOs, contracts and completion letters. Scored 20 marks. D2 p.32
• Equipment: proof of ownership or leasing of paving blocks cutter and similar tools (2 marks each) and mixer, poker vibrator, plate compactor and similar equipment (2 marks each). Scored 10 marks. D2 p.33
• Detailed method statement and work schedule in Gantt chart format showing activities, dependencies and milestones. Scored 15 marks. D2 p.33
• Bidders scoring 60 marks and above (out of 80 technical marks) proceed to financial evaluation. Lowest qualifying financial quote is recommended for award. D2 p.33

Financial

• Audited accounts for 2023-2025 showing average annual turnover of at least KES 15 million per year (12 marks). D2 p.33
• Evidence of financial resources (cash in hand, lines of credit, overdraft) to finance project cash flow of KES 10 million (8 marks). D2 p.33

How and where to submit

• Submit electronically through IFMIS Supplier Portal (https://supplier.treasury.go.ke) on or before 23 November 2026 at 11:00 am EAT. Manual submission of full tenders is not permitted. D1 p.1
• Original Tender-Securing Declaration Form and original Form of Tender must be dropped in the tender box at County Government of Lamu HQ, Mokowe, Ground Floor, in addition to scanned upload to IFMIS. D2 p.27
• Physical address for tender box: County Government of Lamu Headquarters, Mokowe, Lamu, Ground Floor. Postal address P.O. Box 74-80500 Lamu. D2 p.7
• Number of copies beyond the original: N/A. D2 p.27
• Subcontracting permitted up to 25% of the total contract amount; over 10% of volume must be specified in Form of Tender. D2 p.28

Lots and categories

• Lots: not applicable; single contract. D2 p.26

What the addenda changed

• No addenda supplied in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Estimated contract value and Bill of Quantities totals
• Full technical specifications and drawings (Parts 2 sections V-VII)
• Performance security amount and conditions of contract (Part 3)
• Any addenda to the tender
• Pre-tender meeting details beyond the site visit

Terms explained

IFMIS

Integrated Financial Management Information System, the government e-procurement portal used for submitting tenders.

TDS

Tender Data Sheet - tender-specific rules that override the standard Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities - reservation for youth, women and persons with disability registered businesses.

MR

Mandatory Requirement - a document or condition every bidder must meet at preliminary examination.

Tender-Securing Declaration

A signed form in which the bidder declares it will accept penalties if it withdraws or fails to sign, used instead of a bank guarantee.

Responsive

A tender that meets all mandatory requirements of the tender documents; non-responsive tenders are rejected.

NCA

National Construction Authority - registration required for construction contractors.

JV

Joint Venture - two or more firms bidding together.