Supply and delivery of airtime (framework agreement) - Nyandarua County Assembly, NCA/F/02/2026-2027

What is being bought

Nyandarua County Assembly invites sealed tenders for the supply and delivery of airtime under a framework agreement for 2026-2028, with ranked bidders later called off for orders. The documents state the tender is reserved for youth, women and persons with disability (AGPO) firms registered with National Treasury and domiciled in Nyandarua County, but the reservation conflicts with the Tender Data Sheet. Quantities, airtime values and delivery locations are not in the pages reviewed.

Key facts

Closing

Mon 23 Nov 2026, 11:00 am
Tenders must be received on or before 23 November 2026 at 11.00 A.M. local time; late tenders are not accepted. D2 p.1

Bid / tender security

Tender-Securing Declaration form to be provided (no cash amount, currency or validity period stated in the reviewed material). D2 p.31

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Not stated in the documents we reviewed Not stated D2 p.1

Pre-bid meeting

Optional
No pre-tender conference will be held. Clarification questions must be sent in writing to procurement@nyandaruaassembly.go.ke not later than four (4) days before the deadline. D2 p.30

Reserved for

Cover and invitation say the tender is reserved for youth, women and PWD (AGPO) firms in Nyandarua County; the TDS says a margin of preference and/or reservation shall not apply. Ask the procuring entity which applies. Conflicting D2 p.32

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders are opened immediately after the closing time at the Nyandarua County Assembly parking ground (reserved area) next to the new Office Block Wing B, in the presence of tenderers or representatives who attend. D1 p.2

Tender validity

Tender validity is 180 days, counted from the submission deadline. D2 p.31

Who can apply

• Tender is reserved for youth, women and persons with disability (PWD) firms registered by the National Treasury and domiciled in Nyandarua County. Conflicts with TDS ITT 32.3 (see conflicts). Conflicting D2 p.2
• Tenderers must be registered with National Treasury under AGPO. D2 p.30
• Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.6
• Joint ventures are addressed in the standard instructions; the TDS sets the maximum number of JV members as N/A, so no JV member limit is stated. D2 p.30

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Duly filled, dated, stamped and signed forms: Confidential Business Questionnaire, Disclosure of interest, Certificate of Independent Tender Determination, Self-Declaration Forms (SD1, SD2 and Declaration and Commitment to the Code of Ethics), Fraud and Corruption form, Tenderer information form. D2 p.34
• Duly filled, dated, stamped and signed Form of Tender. D2 p.34
• Certificate of Registration or Incorporation. D2 p.34
• Copy of a VALID tax compliance certificate from the Kenya Revenue Authority, valid at the date of opening. D2 p.34
• Copy of a VALID AGPO certificate. D2 p.34
• Copy of a valid CR 12 issued within 12 months of tender closure (where applicable); sole proprietors provide a copy of ID. D2 p.34
• Verifiable evidence that the tenderer is domiciled in Nyandarua County (to be verified by the County Assembly). D2 p.34
• Duly filled, stamped and signed Form of Tender-Securing Declaration. D2 p.34
• Written confirmation of authority to sign for the tenderer, consisting of a power of attorney of the authorized representative. D2 p.31

Required only in some situations

• Persons with disability (PWD) tenderers must submit an NCPWD registration certificate or card. D2 p.31

Experience, licences and financial capacity

Technical

• Properly bound (spiral, perfect cover, hard copy or case bound), paginated and serialized tender document, with page numbers 1, 2, 3 in chronological order to the last page. Scores 20 marks. D2 p.35
• Written guarantee, on company letterhead, that the tenderer will be capable of providing the services within the specified time/date. Scores 20 marks. D2 p.35
• Duly filled, signed and stamped price schedule. Scores 20 marks. D2 p.35
• Credit facility: written proof of supply of goods on credit terms. 30 days scores 10 marks, 60 days 15 marks, 90 days and above 20 marks. D2 p.35
• Written document on company letterhead giving physical address, contacts and an active email address. Scores 10 marks. D2 p.35
• Only bidders scoring 70% and above in technical evaluation proceed to financial evaluation (total technical score 100). D2 p.35

Financial

• Evidence of financial resources or capacity (for example bank balance or letter of credit facility from a financial institution). Scores 10 marks. D2 p.35
• Minimum average annual supply turnover and financial capability amounts are blank in the template; no amount is stated. Not stated D2 p.40
• Ranked bidders are selected for inclusion in the Framework Agreement for call-off procurement under section 114 of the PPADA 2015, ranked from lowest evaluated price. D2 p.36

How and where to submit

• Physical submission only. Original copy only: no extra copies are required. D2 p.31
• Deliver in a plain sealed envelope marked with the tender name and reference number, to the Tender Box at reception of Nyandarua County Assembly New Office Block Wing B, or addressed to The Clerk. D1 p.2
• Address: The Clerk, Nyandarua County Assembly, P.O. Box 720-20303, Ol Kalou. Tender package too large for the box goes to the Procurement Office and is recorded in the register. D2 p.31
• Serialize all pages of the tender chronologically. D2 p.2

Lots and categories

• Lot N/A: No lots: the tender is a single contract. D2 p.30

Not covered in the documents we reviewed

• Section V Schedule of Requirements: airtime quantities, values, delivery locations and schedule
• Section IV Tendering Forms, including the Form of Tender and Tender-Securing Declaration wording
• Section VII Special Conditions of Contract: payment terms and performance security (TDS ITT 46.3 states N/A)
• Any addenda (A1, A2...) to the tender; none were provided
• Site visit information (if any)
• Contract value or estimated budget
• Financial capability and turnover thresholds in Section III 4.2 (blank in template)
• Only 28 of 109 pages of D2 were reviewed; remaining standard forms and boilerplate not checked

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation of public tenders for youth, women, and persons with disability enterprises registered with National Treasury.

TDS

Tender Data Sheet: the section of tender-specific values (dates, validity, forms) that amends the standard Instructions to Tenderers.

Framework agreement

A contract with several suppliers for a set period; orders are later placed (called off) from ranked suppliers as needed.

Tender-Securing Declaration

A signed form in which the bidder declares it will accept penalties (such as being barred) if it withdraws or fails to sign; used instead of a cash or bank guarantee.

Responsive / substantially responsive

A tender that meets all mandatory requirements and terms of the tender documents; a non-responsive tender is rejected.

Domiciled

Registered and operating in, with evidence of a physical base in, Nyandarua County.

CR 12

Company Registry return showing shareholders and directors; must be issued within 12 months of the closing date.

Tax compliance certificate

KRA certificate showing tax obligations are up to date, valid on the opening date.