Framework agreement for local and international travel agency and air ticketing services - Nyandarua County Assembly (NCA/F/03/2026-2027, women-reserved)

What is being bought

Nyandarua County Assembly requests tenders for a two-year framework agreement (renewable one year) for local and international travel agency and air ticketing services, for financial years 2026-2027 and 2027-2028. The tender is reserved for women (AGPO) and the service firms must be IATA registered.

Key facts

Closing

Mon 23 Nov 2026, 11:00 am
Tenders must be received on or before 23 November 2026 at 11:00 AM local time; the portal shows the same closing time. D2 p.26

Bid / tender security

Tender Security is not required (N/A); a Tender Securing Declaration is also not required. D2 p.26

Tender fee

Tender documents may be downloaded free of charge from www.nyandaruaassembly.go.ke or www.tenders.go.ke. D2 p.3

Site visit

Optional
Site visit is encouraged at the tenderer's own cost; no pre-tender site visit will be held. D2 p.10

Pre-bid meeting

Optional
A pre-tender conference will not be held. D2 p.25

Reserved for

Reserved for the AGPO group (women). D1 p.1

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline in the parking ground next to Office Block Wing B, Ol Kalou, in the presence of tenderers' representatives who choose to attend. D2 p.26

Tender validity

Tender validity period is 180 days from the submission deadline. D2 p.26

Who can apply

• Tender is reserved to the AGPO group (women); only businesses in that group are eligible to tender. D2 p.1
• Framework agreement for provision of local and international travel agency and air ticketing services (IATA registered only). D2 p.3
• Tenderers must be eligible under ITT 4 including tax compliance; Kenyan tenderers must provide a valid tax compliance certificate. Standard rule D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Duly filled, dated, stamped and signed forms: Confidential Business Questionnaire, Disclosure of interest, Certificate of Independent Tender Determination, Self-Declaration Forms (SD1, SD2, Code of Ethics declaration), Fraud and Corruption form, Tenderer information form. D2 p.27
• Duly filled, dated, stamped and signed Form of Tender. D2 p.27
• Certificate of Registration / Incorporation. D2 p.27
• Copy of valid tax compliance certificate from the Kenya Revenue Authority, valid at the date of opening. D2 p.27
• Detailed company profile showing physical address, telephone contacts, active email address and organisational structure. D2 p.27
• Valid business licence/permit from applicable County Government. D2 p.28
• Copy of a valid CR 12 issued within 6 months of tender closure (where applicable); sole proprietors provide copy of ID. D2 p.28
• Properly bound, paginated and serialised tender document, each page numbered in chronological order with numerals to the last page. D2 p.28
• Copy of valid AGPO certificate - WOMEN. D2 p.28
• Certified copy of valid IATA registration. D2 p.28
• Certified copy of Power of Attorney authorising the signing of the bid on behalf of the bidder; the TDS requires it duly dated and stamped. D2 p.28
• Joint venture tenders: not applicable as the TDS sets maximum JV members as N/A. Not stated D2 p.25

Experience, licences and financial capacity

Technical

• Technical scoring (100 marks): years in air travel and ticketing (15); three current signed contracts/LSOs with equivalent organisation (24); physical facilities with title or lease and utility bill (6); financial resources evidence (6); 24/7 operational office (9); duly filled price schedule (10); credit facility on written proof (20 for 90+ days); client list with references (10). D2 p.29
• Price schedule: Form of Tender and summary of domestic tickets, international tickets and air travel related fees must be filled, dated, signed and stamped. D2 p.30
• Charge rates and pricing mechanism are agreed with each firm and are valid for the term of the framework agreement; prices are not adjusted during performance. D2 p.4

Financial

• Financial evaluation: bidders passing technical evaluation are ranked by evaluated price (lowest first); ranked bidders are selected for the framework agreement for call-off procurement under Section 114 of PPADA 2015. Only tenders passing technical evaluation proceed to financial evaluation. D2 p.29
• Credit facility: written proof of provision of services on credit terms earns 10 marks for 30 days, 15 for 60 days, 20 for 90 days and above. D2 p.29

How and where to submit

• Submit a sealed tender in a plain sealed envelope marked with tender name and reference number, deposited in the tender box at reception of Nyandarua County Assembly New Office Block Wing B adjacent to Ol Kalou High Court, or addressed to The Clerk, Nyandarua County Assembly, P.O. Box 720-20303, Ol Kalou. D1 p.2
• Original only: no copies required in addition to the original tender. D2 p.26
• Tender must be in a single sealed envelope bearing name and reference number, with a warning not to open before opening time; inner envelopes marked ORIGINAL and bearing the procuring entity, tenderer name/address and reference number. Standard rule D2 p.16
• Tenders must be in English; tenders are to be typed or written in indelible ink and signed by an authorised person, with the authorisation (Power of Attorney) attached. Standard rule D2 p.11

Lots and categories

• No lots: lots are N/A; tenderers may not quote separate prices for different lots. D2 p.25

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Contract value or estimated quantity of services
• Addenda (none supplied for this tender)
• Page(s) of Section V Procuring Entity requirements and price schedule forms beyond those provided
• Confirmation of valid Power of Attorney format details beyond the TDS line
• Standstill and bid-opening details beyond the standard template
• Whether the tender is only open to women bidders per the AGPO certificate issuing authority

Terms explained

Framework agreement

A long-term arrangement with selected firms; work is then given through call-off contracts with no guaranteed volume.

Call-off contract

A specific order placed under the framework agreement when the county needs a service.

AGPO

Access to Government Procurement Opportunities; reserved groups (women, youth, persons with disability) with a valid registration certificate.

IATA

International Air Transport Association; accreditation needed to issue air tickets.

TDS

Tender Data Sheet: the section with tender-specific values that override the standard instructions.

Responsive

Tender meets all mandatory requirements of the tender document without material deviation.

CR12

Company Registry return of directors and shareholders issued by the Registrar of Companies.

Power of Attorney

Written authority allowing a named person to sign and bind the tenderer.

Tender validity

Period during which the tender must remain binding, counted from the submission deadline.