Provision of maintenance, repair and servicing of moto…

What is being bought

Nyandarua County Assembly invites sealed tenders for the provision of maintenance, repair and servicing of motor vehicles under a closed Framework Agreement for financial years 2026-2028, with call-off contracts awarded to panel firms as required. Tender reference NCA/F/05/2026-2027; the Assembly is at Ol Kalou.

What could disqualify you

Public officers of the procuring entity, their spouses, children, parents, brothers or sisters (or those of a spouse with substantial interest) are not eligible to tender. Standard rule D1 p.7
A tenderer with a conflict of interest is disqualified, including where it has the same legal representative as another tenderer or is under common control with another tenderer. Standard rule D1 p.7
A firm may not tender in more than one tender; participation in more than one tender (including as a subcontractor) leads to disqualification of all tenders involved. Standard rule D1 p.7
Tenderers sanctioned by PPRA or under suspension or debarment by a Government of Kenya entity are ineligible during that period. Standard rule D1 p.7
Late tenders are rejected and returned unopened. D1 p.5
Mandatory preliminary items: failure to provide any of the listed mandatory items leads to automatic disqualification (see mandatory_documents). D2 p.27
A tender that is not substantially responsive is rejected; a tender valid for a shorter period than required is rejected as non-responsive. Standard rule D2 p.13
Scores below 70% in technical evaluation: only bidders scoring 70% and above proceed to financial evaluation. D2 p.27

Key facts

Closing: Mon 23 Nov 2026, 11:00 am
Tender submission deadline; tenders must be delivered on or before this date and time, late tenders rejected. D2 p.24
Bid / tender security: No tender security or tender-securing declaration is required. D2 p.25
Tender fee: Not stated in the documents we reviewed Not stated D1 p.4
Site visit: Optional
Site visit is not compulsory and no pre-arranged site visit will be held; the tenderer is encouraged to visit at its own cost. D2 p.24
Pre-bid meeting: Optional
No pre-tender conference will be held; questions in writing must reach the procuring entity not later than four (4) days before the submission deadline. D2 p.24
Reserved for: No reservation: the invitation is open to all bidders; no reserved group applies. D2 p.24
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Public opening immediately after the deadline at the parking ground next to the Office Block wing B, P.O. Box 720-20303, Ol Kalou; bidders' representatives may attend. D2 p.24
Tender validity: Tender validity period is 180 days from the submission deadline. D2 p.25

Who can apply

Tendering is open to all qualified and interested tenderers (open national competitive method). A tenderer may be a private firm, a state-owned entity meeting ITT 4.7, or a joint venture; the TDS states open to all bidders, with no reserved group. D2 p.4
Tenderers must be eligible and have no conflict of interest under ITT 4. The TDS states that the joint venture maximum is not applicable. D2 p.24

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Duly filled, dated, stamped and signed forms: Confidential Business Questionnaire, Disclosure of interest, Certificate of Independent Tender Determination, Self-Declaration Forms (SD1, SD2, Code of Ethics declaration), Fraud and Corruption form, Tenderer information form. D2 p.26
Duly filled, dated, stamped and signed Form of Tender. D2 p.26
Certificate of Registration or Incorporation. D2 p.26
Copy of a VALID tax compliance certificate from the Kenya Revenue Authority, valid at the date of opening. D2 p.26
Detailed company profile showing physical address, telephone contacts, active email address and organizational structure. D2 p.26
Valid business licence(s) or permit from the applicable County Government. D2 p.26
Properly bound, paginated, serialized tender document with numerical page numbers in chronological order to the last page. D2 p.27
Certified copy of Power of Attorney authorizing the signing of the bid on behalf of the bidder. D2 p.27
Certificate of Independent Tender Determination and Self-Declaration forms must be completed and signed; the Form of Tender must be dated, signed and stamped. D2 p.25

Required only in some situations

A copy of a valid CR 12 issued within 6 months of tender closure (where applicable); sole proprietors provide a copy of ID. D2 p.27

Experience, licences and financial capacity

Technical

Evaluation: firm experience in motor vehicle repairs and servicing, 2 years (6 marks each, max 12). D2 p.27
List of at least 5 major clients where the firm provided similar services in the last 5 years (15 marks; prorated below 5 clients at number of clients x 15 / 5). D2 p.27
Evidence of physical location, garage, workshop and premises (lease agreement, utility bills, rent receipts or title deed) (10 marks). D2 p.28
Dully filled, signed and stamped price schedule (25 marks). D2 p.28

Financial

Evidence of financial capacity to repair and service vehicles, e.g. bank statement or other evidence (8 marks). D2 p.28
Credit facility from suppliers scored: 30 days 10 marks, 60 days 20 marks, 90 days and above 30 marks (written proof of supply on credit terms). D2 p.28

How and where to submit

Method: physical written tender only; electronic submission not applicable. Deliver in a single sealed envelope marked with name and reference number, with inner envelopes marked ORIGINAL and COPIES. Tender box at reception of Office Block wing B adjacent to Ol Kalou Law Court; tenders that do not fit go to the Procurement Office register. D2 p.24
Address: The Clerk, Nyandarua County Assembly, P.O. Box 720-20303, Ol Kalou. D2 p.24
Copies: one original only, no copies required. D2 p.25
Power of attorney: a duly dated and stamped Power of Attorney signed by a legally authorized representative of the tenderer. D2 p.25

Lots and categories

Lot N/A: No lots; the ITT is not divided into lots. Separate prices per lot are not allowed. D2 p.24

What the addenda changed

No addenda were provided in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Evaluation references to Section III item 9: ITT 4.10 refers to a foreign-tenderer requirement, but the TDS states it is not applicable (NA). (D2 p.8; D2 p.24)

Not covered in the documents we reviewed

Tender-specific pages on contract value and tender fee (not in reviewed pages)
Addenda (none provided)
Section VII Procuring Entity's Requirements specifications and Activity Schedule (BOQ) for the services
Full Section IV forms and Section III financial details beyond the reviewed pages
Contract terms and performance/ framework duration details beyond reviewed pages

Terms explained

Framework Agreement: A standing agreement with a panel of firms; the entity later places call-off orders with panel firms as needs arise.
Call-off: An individual order placed under a framework agreement.
TDS: Tender Data Sheet: the tender-specific figures and rules that override the general instructions.
AGPO: Affirmative action groups (youth, women, persons with disability) that may be given reserved tenders.
Responsive: A tender that meets all mandatory requirements; non-responsive tenders are rejected.
CR 12: Kenyan company return showing shareholders and directors, used as proof of company details.
Power of Attorney: Written authority allowing a named person to sign the tender for the company.

Provision of maintenance, repair and servicing of motor vehicles - Framework Agreement, Nyandarua County Assembly, NCA/F/05/2026-2027