Tender for Equipping of ECDE Centres, County Government of Nakuru (CGN/EIEPC/ONT/060/2026-2027)

What is being bought

Supply and delivery of equipment for ECDE centres across Nakuru County under tender CGN/EIEPC/ONT/060/2026-2027. The portal lists the category as Works, while the tender documents describe supply and delivery; the item list and quantities are in the Schedule of Requirements, which was not provided.

Key facts

Closing

Tue 17 Nov 2026, 10:00 am
Closing for submission of tenders: Tuesday 17 November 2026 at 10:00 East Africa time. No addenda were provided that change this. D2 p.33

Bid / tender security

Tender security of KShs 100,000 in the form of a bank guarantee or a guarantee from an insurance company registered and licensed by the Insurance Regulatory Authority. Validity period conflicts between documents; see conflicts. Conflicting D2 p.32

Tender fee

No fee is stated for downloading tender documents; they are free of charge from the listed websites. No document purchase fee is stated in the reviewed pages. D2 p.5

Site visit

Optional
No pre-tender site visit: marked not applicable in the TDS, so no site visit is required. D2 p.31

Pre-bid meeting

Optional
No pre-tender conference: marked not applicable in the TDS. D2 p.31

Reserved for

Not reserved. The tender is open to all eligible bidders with no reservation or preference for youth, women, persons with disability or AGPO groups. D2 p.34

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tender opening on Tuesday 17 November 2026 at 10:00 East Africa time, at County Government of Nakuru Headquarters, Moi Road, 1st floor Board Room. The notice says the bids will be opened at the County Chambers; see conflicts. D2 p.33

Tender validity

Tenders remain valid for 210 days. The TDS says the period runs from the date of opening; ITT 17.1 says it starts from the submission deadline. Ask the entity to confirm. Conflicting D2 p.32

Who can apply

• Open to all qualified and interested tenderers (national open competitive tender). D2 p.5
• Joint ventures (JV) are allowed with a maximum of 2 members. Applies only if bidding as a JV. D2 p.31

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of the company's Certificate of Incorporation or business registration from the Registrar of Companies. D2 p.37
• Valid copy of the company's current Tax Compliance Certificate from KRA, valid at least on the tender closing date. D2 p.37
• Form of Tender completed, duly signed and stamped in the format provided. D2 p.37
• Price schedule duly filled, signed and stamped. All items in the price schedule must be quoted for. D2 p.37
• Confidential business questionnaire, duly filled, signed and stamped. D2 p.37
• Copy of CR12 for the directors of the company (or National ID for a sole proprietorship), valid for the last 12 months. See conflict with Annex 3. D2 p.37
• Certified, current valid business permit for year 2026, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.37
• Form SD1 Debarment Declaration: duly filled and signed self-declaration that the tenderer is not debarred under PPADA 2015. D2 p.37
• Form SD2 Anti-Corruption Declaration: duly filled and signed self-declaration that the tenderer will not engage in corrupt or fraudulent practice. D2 p.37
• Code of Ethics declaration and commitment, duly filled, signed and stamped. D2 p.37
• Confidential business questionnaire and other Section IV tender forms must be signed and stamped as listed; the Tender Securing Declaration form is optional. Not stated D2 p.41

Required only in some situations

• Conditional, only if bidding as a joint venture: include a copy of the Joint Venture Agreement signed by all members, or a letter of intent to execute one signed by all members, together with a copy of the proposed agreement. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Compliance with the technical specifications of the equipment to be supplied; attach pictorials, catalogues or brochures. The clause refers to a skip bin, which does not match this equipment tender; ask the entity. Conflicting D2 p.37
• Tenderer must furnish documentary evidence (literature, drawings or data) of conformity to the technical specifications, including a statement of any deviations. Standard rule D2 p.16
• Technical scoring: litigation history (10 marks), financial performance (35), company experience (35), methodology (10), equipment/transport (10). Total 100. D2 p.39
• Litigation history: provide an honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified by a Commissioner of Oaths. Covers non-performance since 1 January 2024. D2 p.39
• General experience in supply and delivery of goods/equipment: list projects with name, contract period, sum and dates; 3 marks per project up to 5 projects; attach LSOs/award letters and completion certificates. D2 p.39
• Specific experience: supply of at least KShs 30,000,000.00 contract sum within the last three (5) years, 4 marks per project up to a minimum of 5 supplies; attach LSOs/award letters and completion certificates. The period is written as both three and five years; ask the entity. Conflicting D2 p.40
• Methodology: delivery period/plan with lead time (5 marks) and warranty with full guarantee as per the General Conditions of Contract, with details (5 marks). D2 p.40
• Equipment/transport capability (10 marks): evidence of transport vehicles or lease agreements. D2 p.40
• Due diligence may be conducted by the department to check whether the equipment meets the required specifications. D2 p.40

Financial

• Audited financial reports for the last three years, all pages initialed and stamped by an ICPAK-registered practising auditor, with the auditor's practising membership number and a valid practising licence (or renewal evidence). Years stated as 2023, 2024 and 2025 here; see Annex 9 conflict. Scored 15 marks. Conflicting D2 p.39
• Line of credit: attach a copy (scored 10 marks). D2 p.39
• Bank statement covering the last twelve months up to the date of tender opening (scored 10 marks). D2 p.39
• Bidders scoring 75% and above in technical evaluation proceed to financial evaluation. The bidder that qualifies technically with the lowest financial quote is recommended for award; ties go to the higher technical score. D2 p.40
• Prices must be quoted in Kenya Shillings and include all taxes. Foreign currency is not allowed. D1 p.7
• Prices are fixed and not subject to adjustment during the contract. Foreign currency SHALL NOT be allowed. D2 p.32
• Discounts must be stated with their method; conditional discounts will be rejected. Standard rule D2 p.15

How and where to submit

• Hard copies: complete serialized tender in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County HQ, Moi Road (ground floor entrance), or posted to The County Secretary. D2 p.33
• Postal address per the TDS: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road. The notice gives P.O Box 2870-20100; see conflicts. Conflicting D2 p.33
• TDS states tenderers shall submit tenders manually. The notice and MR13 also require a soft copy through the IFMIS supplier portal; see conflicts. Conflicting D2 p.33
• Tender documents must be submitted in both soft copy (through IFMIS supplier portal) and hard copies in the manner described in the Invitation Notice. Conflicting D2 p.38
• Number of copies: one original plus 1 (one) copy, each clearly marked ORIGINAL and COPY. D2 p.33
• All pages must be serialized in sequence (1, 2, 3...), paginated, initialed and stamped on every page. D2 p.38
• Tender must be sealed in a single envelope with the tender name and reference number, with separate sealed inner envelopes marked ORIGINAL and COPIES; inner envelopes show the procuring entity and tenderer names and the reference number. Standard rule D2 p.20
• Tender must be written in English; supporting documents in another language need an accurate English translation. Standard rule D2 p.13
• Tender must be signed by a person duly authorized; proof of power of attorney is required as the written authorization. D2 p.33
• Bid submission challenges go to supplychain@nakuru.go.ke at least 3 days before the closing date. D2 p.31
• Clarification questions must be in writing to supplychain@nakuru.go.ke. TDS ITT 7.1 says at least 3 days before closing; ITT 7.3 says not later than 17 November 2026. See conflicts. Conflicting D2 p.31
• Tender documents may be viewed and downloaded free of charge from www.nakuru.go.ke or www.tenders.go.ke. Hard copy submission as described in the notice. D1 p.6

Lots and categories

• No lots stated in the reviewed material; the tender is a single contract with 100% of items priced. Not stated D2 p.32

What the addenda changed

• No addenda were included in the material reviewed. Not stated D2

Not covered in the documents we reviewed

• Schedule of Requirements, item list and quantities for the equipment (Section V / BOQ)
• Special Conditions of Contract: delivery period, delivery location, warranty and payment terms
• Any addenda (A1, A2 ...) to the tender, and the portal record dated after the notice
• Tenderer forms in Section IV (Form of Tender, Price Schedule, Tender Security Form) to verify required content
• Contract value or budget estimate for this tender
• Confirmation of the correct procurement category (works or supply) and of the postal address
• Notice of Intention to Award and complaint procedure details beyond the TDS reference
• Most of the bidding document (only 29 of 126 pages reviewed)

Terms explained

TDS

Tender Data Sheet: the section that sets tender-specific values (dates, amounts, forms) and overrides the standard Instructions to Tenderers.

ITT

Instructions to Tenderers: standard rules on how to prepare, submit and be evaluated.

Tender security

Money guarantee submitted with the bid (here KShs 100,000) to show seriousness; forfeited if the bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A responsive tender meets all mandatory requirements without material deviation; a non-responsive tender is rejected without further evaluation.

MR

Mandatory Requirement at preliminary evaluation, checked yes or no; failing any one makes the tender non-responsive.

JV

Joint Venture: two or more firms bidding together under a joint agreement.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disability enterprises; this tender is not reserved.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.

IFMIS supplier portal

Government electronic financial system portal used for soft copy submission as described in MR13.

LSO

Local Service Order: document confirming a contract award used as evidence of experience.