IEBC RFP IEBC/RFP/002/26/2026-2027: Consultancy for strategic communication and media monitoring services

What is being bought

The Independent Electoral and Boundaries Commission is inviting proposals for consultancy services for strategic communication and media monitoring, procured as a 3-year framework contract on an as-and-when-required basis (D1 p.1). The reviewed pages do not state a location, quantities or contract value. The method is Request for Proposals under Quality and Cost Based Selection (D1 p.5).

Key facts

Closing

Fri 20 Nov 2026, 11:00 am
Proposals must reach IEBC by 11:00 East African Time on 20 November 2026, as stated on the portal and in the Data Sheet. No addenda were provided in the reviewed material. P

Bid / tender security

Original bid bond of at least Kshs. 1,000,000/= valid for 210 days from the date of tender opening (MR12). The reviewed pages do not state other bid security forms. D1 p.22

Tender fee

Not stated in the documents we reviewed Not stated D1

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Technical proposal opening on 20 November 2026 at 11:00 am. The Data Sheet states online opening is not offered (ITC 20.1 'No'). D1 p.37

Tender validity

Not stated in the documents we reviewed Not stated D1

Who can apply

• Consultants, including joint ventures and individual members, from all countries may offer services unless the Data Sheet specifies otherwise. No margin of preference applies in consultant selection (ITC 6.2, 6.7). Standard rule D1 p.8
• If bidding as a joint venture, the JV must seek exemption from the Competition Authority of Kenya. Exemption is not needed to submit a proposal but is a condition of contract award and signature (ITC 6.3). Standard rule D1 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Technical Proposal Submission Form, duly filled, on company letterhead, signed and stamped in the prescribed format, both original and copy. Attach power of attorney or signed commitment by all directors where applicable. D1 p.21
• MR2: Two tender documents (original and copy), spiral or book bound. D1 p.21
• MR3: Confidential business questionnaire, duly filled, signed and stamped. D1 p.21
• MR4: Certificate of Independent Proposal Determination, duly filled, stamped and signed. D1 p.21
• MR5: Self-declaration on debarment (PPAD Act 2015), duly filled, stamped and signed. D1 p.21
• MR6: Form of proposal on fraud and corruption, duly filled, stamped and signed. D1 p.21
• MR7: Declaration and commitment to the Code of Ethics, duly filled, stamped and signed. D1 p.21
• MR8: Organisational chart and list of board of directors (CR12 or CR13) where applicable, issued within the last 6 months. D1 p.22
• MR9: Bid document must be chronologically and sequentially serialised (1, 2, 3 ... page by page), including both original and copy and the table of contents. D1 p.22
• MR10: Valid tax compliance certificate. D1 p.22
• MR11: Copy of certificate of incorporation or certificate of registration. D1 p.22
• MR13: Written declaration by all companies or institutions that neither their directors have participated in the same tender as individual tenderers, joint venture, sole proprietor or as a subcontractor, signed and stamped. D1 p.22
• MR14: Valid copy of trade licence or evidence of renewal from the relevant County Government. D1 p.22
• MR15: Consent form, duly filled, stamped and signed as per the attached form. D1 p.22
• MR16: Proof of physical address, e.g. valid lease or tenancy agreement. D1 p.22
• MR18: Written statutory declaration stating political neutrality of the firm and all persons involved in the engagement. D1 p.22
• Mandatory support documents (Form TECH-7) for the technical proposal include certificate of incorporation, tax compliance certificate, practice licence if required, evidence of similar assignments, and academic and professional certificates for key experts. Standard rule D1 p.36

Experience, licences and financial capacity

Technical

• MR17: List of at least five national-level media campaign projects the firm has been engaged in during the last five years. D1 p.22
• MR19: Proof of ownership of necessary tools to conduct media campaigns. D1 p.22
• MR20: The firm should demonstrate proficiency in applying Artificial Intelligence, emerging digital technologies and innovative tools to social media management, content development, audience engagement, social listening, sentiment analysis, performance monitoring and reporting. D1 p.22

How and where to submit

• Submission is physical or hard copy only; electronic submission is not permitted. D1 p.21
• Proposal submission address: Independent Electoral and Boundaries Commission (IEBC), Anniversary Towers, University Way, Fifth Floor, P.O Box 45371-00100, Nairobi. D1 p.21
• Technical Proposal: one original and one copy. D1 p.21
• Financial Proposal: one original, sealed in a separate envelope. D1 p.21
• The proposal must be delivered in a single sealed envelope, package or container bearing the name and reference number, addressed to IEBC, with the technical and financial parts in separate sealed inner envelopes marked ORIGINAL or COPIES. Standard rule D1 p.12
• The original submission letters for the technical and financial proposals must be signed by an authorised representative, who must attach a written power of attorney to the technical proposal. Each page must be initialled. Standard rule D1 p.12
• The financial proposal must be sealed in a separate envelope. Standard rule D1 p.13

Not covered in the documents we reviewed

• Data Sheet pages 14 to 20: proposal validity period (ITC 12.1), clarification deadline (ITC 13), financial proposal rules (ITC 14-16), tax terms, and the minimum technical score (ITC 22.2)
• Evaluation criteria and scoring weights, and the Terms of Reference (Section 5)
• Financial proposal forms and pricing requirements (Section 4)
• Tender fee, contract value and budget, if any
• Site visit and pre-bid meeting details, if any
• Reserved group designation in the Data Sheet (ITC 6.7)
• Maximum number of JV members (ITC 6.2)
• Any addenda after the original RFP
• Contract terms and payment schedule (Section 6)
• Opening address and whether attendance is permitted (ITC 20)

Terms explained

RFP (Request for Proposals)

A procurement method where the entity asks firms for technical and financial proposals, selecting on quality and cost.

Data Sheet (TDS)

The tender-specific part of the Instructions to Consultants that overrides the standard clauses.

Bid bond

A bank or insurer guarantee submitted with the bid as security that the bidder will honour its offer.

Mandatory requirement (MR)

An item that must be provided at preliminary evaluation; failing any one means the bid does not proceed.

Responsive

A proposal that meets all important terms of the RFP without material deviation.

Framework contract

A contract that sets terms for work to be ordered as and when needed, without a fixed volume.

Joint venture (JV)

Two or more firms bidding together, with all members jointly and severally liable.

Power of attorney

A written authority allowing a named person to sign and submit the bid for the firm.

CR12 / CR13

Company Registry returns listing a company's directors and shareholders.

Quality and Cost Based Selection

The method where technical quality and price are both scored to choose the winning firm.