Proposed construction of 3 classrooms on 2nd floor & ramp at Mwingo Primary School, Changamwe NG-CDF (CHA/NGCDF/07/2026-2027)

What is being bought

Construction works for three classrooms on the second floor and a ramp at Mwingo Primary School in Changamwe Constituency, Mombasa, under open tender CHA/NGCDF/07/2026-2027 issued by NG-CDF Changamwe. The contract period stated is 4 months.

Key facts

Closing

Thu 12 Nov 2026, 10:00 am
Tenders must be received on or before 12 November 2026 at 10:00 am at the address stated; late tenders are rejected. D2 p.23

Bid / tender security

Tender Security of Kshs. 200,000 from a financial institution recognized by CBK or insurance companies approved by PPRA, valid for 210 days from the date of tender opening. Tender-Securing Declaration not required. Form: demand guarantee, banker's cheque or other forms per ITT 21.2. D2 p.22

Tender fee

Tender document purchase fee of Kshs. 1,000 in cash or banker's cheque, non-refundable. Tender documents may also be downloaded free from www.tenders.go.ke or www.ngcdfchangamwe.go.ke. Downloaded documents must be taken to the office to be signed and stamped by the Fund Account Manager before the deadline. D2 p.2

Site visit

Optional
Pre-arranged pre-tender site visit at Mwingo Primary School. Attendance is recommended; the TDS fixes the visit, and the preliminary evaluation requires a signed site visit certificate matching the attendance register. D2 p.22

Pre-bid meeting

Optional
No pre-tender conference will take place. D2 p.22

Reserved for

Reservation: the TDS states NOT RESERVED, so the tender is open to all tenderers. The portal record lists 'women' as a reserved group; this conflicts with the TDS. Conflicting D2 p.23

Contract value

Not stated in the documents we reviewed Not stated D2 p.18

Tender opening

Public tender opening at NG-CDF Changamwe Office Boardroom on 12 November 2026 at 10 am; tenderers' representatives may attend. D2 p.23

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers holding a business permit of Mombasa County. D2 p.2
• Reserved-group status: the tender is not reserved; the invitation is open to all tenderers (ITT 35.2 TDS says NOT RESERVED). D2 p.23

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation or Registration. D2 p.26
• Copy of valid Registration Certificate and Annual Practicing License with NCA (National Construction Authority) in category 7, 6, or 5 for Building Works. D2 p.26
• Valid Tax Compliance Certificate. D2 p.26
• Copy of PIN Certificate with VAT obligation. D2 p.26
• Valid Business Permit for Mombasa County. D2 p.26
• CR12 valid for the last 12 months from the date of tender opening, and copies of National Identity cards for the Directors. D2 p.26
• Form of Tender, Confidential Business Questionnaire, and Certificate of Independent Tender Determination, each correctly filled, signed and stamped. D2 p.26
• Tender security of Kshs. 200,000 valid for 210 days from the date of tender opening (see bid_security). D2 p.26
• Signed and stamped pre-tender site visit certificate matching the attendance register. D2 p.26
• AGPO Certificate for Women is listed as a preliminary evaluation requirement (item 14). D2 p.26
• Authorization: a written power of attorney from a Commissioner of Oaths authorizing the signatory. D2 p.23
• Tender must be serialized in the format 1,2,3,4 from the cover page to the last page including attachments. D2 p.2

Experience, licences and financial capacity

Technical

• Technical proposal covering work methods, equipment, personnel and schedule. Key equipment listed: lorry, pick-up, water bowser or lorry, mixer, vibrator. Project manager must be registered with EBK. D2 p.27
• Technical evaluation: experience in building works (3 years minimum for full marks), magnitude of works 5 million and above in 2019-2025, number of businesses 3 or more, financial capacity, staff qualifications and equipment. Pass mark to proceed to financial stage is 70 marks. D2 p.28

Financial

• Financial capability: access to or availability of finance sufficient to meet construction cash flow estimated at Kenya Shillings 5 million; audited balance sheets for 2023 and 2024 must be submitted. D2 p.30
• Average annual construction turnover of at least Kenya Shillings 5,000,000, calculated as total certified payments received for contracts in progress and/or completed within 2020 to 2026, divided by 3 years. D2 p.30
• General construction experience as prime contractor, JV member, subcontractor or management contractor for at least the last 5 years from 1 January 2020 (Form EXP-4.1). D2 p.30

How and where to submit

• Submit tenders in a sealed envelope marked with the tender number, delivered to the Fund Account Manager, NG-CDF Changamwe Office Block, 1st Floor, Changamwe Sub County Headquarters, along Changamwe Police Station Line, or posted to P.O. Box 82742-80100. Electronic submission is not allowed. No alternative tenders; only one original plus no copies required by TDS. D2 p.23
• Original must be marked ORIGINAL and placed with copies in separately sealed envelopes inside one outer sealed envelope bearing tender name and reference number. Standard rule D2 p.14
• Tenders may be deposited in the tender box at the Second-floor office or sent to NG-CDF Changamwe P.O. Box 82742-80100 Mombasa, in a plain envelope marked with the tender number. D1 p.1

Lots and categories

• No lots: the TDS does not list any lots for this tender. Unverified D2 p.22

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Estimated contract value and any performance security amount (performance security depends on contract value).
• Tender-specific number of copies to submit beyond the original.
• Confirmation of whether the tender is reserved for women/AGPO (portal and TDS conflict).
• Section III financial and experience thresholds for the specific contract (similar contracts clause refers to Section IV).
• Form EXP and other forms in Section IV; Bills of Quantities and drawings (Parts 2 and 3).
• Any addenda after the original issue, and the General/Special Conditions of Contract details including performance security form.
• Pages of Section III qualification criteria table fully legible for the site visit certificate and equipment requirements.

Terms explained

TDS

Tender Data Sheet: the section of tender-specific particulars that supplements the Instructions to Tenderers.

Tender Security

Money or guarantee submitted with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign the contract.

AGPO

Access to Government Procurement Opportunities: a preference scheme for youth, women and persons with disability registered as such.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected.

NCA

National Construction Authority, which registers contractors by category.

CR12

Company Registry return of directors and shareholders issued by the Registrar of Companies.

Power of attorney

Written authority from the company for a named person to sign the tender on its behalf.

Canvassing

Lobbying officials or others to influence the award of the tender, which leads to disqualification.