Nyamira County Assembly Tender 2675654-2026/2027: Prov…

What is being bought

The County Assembly of Nyamira invites sealed electronic bids for a one-year medical insurance cover for the Speaker, MCAs, County Assembly Service Board members, staff and their dependants, renewable yearly on satisfactory performance. Cover includes inpatient, outpatient, maternity, dental, optical and last expense benefits per the Schedule of Requirements (about 153 employees and principal members). Bids go through the IFMIS portal, www.suppliers.treasury.go.ke.

What could disqualify you

Bidder must not have been suspended, blacklisted or barred by listed Kisii/Nyamira healthcare providers for misconduct, fraud, unethical conduct or failure to settle legitimate claims. A declaration of compliance is required. Failure or any such finding makes the bid non-responsive and disqualified. D2 p.27
A tender not accompanied by a substantially responsive tender security will be rejected as non-responsive. Standard rule D2 p.12
Tenders received after the submission deadline are declared late, rejected and returned unopened. Standard rule D2 p.14
Any collusive conduct leads to disqualification. Bidders must sign the Certificate of Independent Tender Determination. Standard rule D2 p.5
A bidder that fails the preliminary mandatory requirements is non-responsive and is not evaluated further. D2 p.26

Key facts

Closing: Thu 12 Nov 2026, 12:15 pm
Tenders must be received through IFMIS on or before this date and time. No addenda were reviewed. D2 p.23
Bid / tender security: Tender security of Kshs. 600,000 is required; a Tender-Securing Declaration is not required. Form: bank guarantee or PPRA-approved insurance firm guarantee (MR3). Validity period is in conflict (119 vs 120 days). D2 p.23
Tender fee: Not stated in the documents we reviewed Not stated
Site visit: Optional
Site visit is encouraged, at the tenderer's own cost and risk. Non-attendance is not a cause for disqualification. No date or time is given. Standard rule D2 p.8
Pre-bid meeting: Not stated in the documents we reviewed Not stated
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated
Tender opening: Electronic opening through IFMIS, immediately after the closing time; the portal-based opening is at the County Assembly Former CDF Hall behind Nyamira Stage, and bidders or representatives may attend. D1 p.1
Tender validity: Tender validity period conflicts: TDS says 119 days; tender security requirement says 120 days from opening, and the notice says 120 days after opening. Conflicting D2 p.23

Who can apply

Only insurance service providers registered by the Insurance Regulatory Authority (IRA) are eligible to tender and sign contracts. Registration is not needed to tender, but the selected tenderer must register with IRA before contract award and signing. D2 p.5
A joint venture (JV) may tender, with a maximum of two members. JVs must seek exemption from the Competition Authority as a condition of award and signing, not of tendering. D2 p.23
A Kenyan tenderer must provide evidence of tax compliance: a current tax compliance certificate or tax exemption certificate issued by KRA. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Technical evaluation out of 100 marks; minimum 70 marks (70%) needed to proceed to financial evaluation. Criteria include experience (TS1), client references (TS2), underwriting performance (TS5), claims capacity, benefit structure (TS8), provider network in Kisii/Nyamira (TS9), and key personnel (TS14). D2 p.28
Preliminary and technical evidence include: five signed/stamped client reference forms (TS2), a benefit schedule by job group (TS8), and a current provider panel with contracts (TS9). Scoring is set out in Section III. D2 p.28

Financial

Professional indemnity of at least 100M or a performance bond of 10% of the tender sum to be furnished by the winning bidder before contract signing. Conflicting D2 p.29
Winning bidder is the lowest evaluated responsive bid. Lowest responsive bidder may be subject to due diligence after technical stage. D2 p.29

How and where to submit

Submit tenders electronically through IFMIS (www.suppliers.treasury.go.ke). Physical submission is not stated. D1 p.1
Number of paper copies in addition to the original: not applicable; submit through IFMIS and EGP. D2 p.23
Clarification requests must be in writing to The Clerk, County Assembly of Nyamira, Box 590-40500 Nyamira, not later than close of business of 22 October 2026. D2 p.23

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity period: TDS ITT 3.2 states 119 days; MR3 requires tender security valid for 120 days from opening; the notice says prices remain valid 120 days after opening. (D2 p.23 (ITT 3.2); D2 p.26 (MR3); D1 p.1 (notice))
Performance bond / professional indemnity: Award criteria state performance bond of 10% of tender sum (first set) but a later set says 5% of bidded sum, with professional indemnity of at least 100M in both. (D2 p.29 (10%); D2 p.33 (5%))

Not covered in the documents we reviewed

No addenda were supplied, so changes_from_addenda cannot be confirmed.
Only 28 of 75 pages of the bidding document were reviewed; the full Schedule of Requirements, benefit tables and forms were not seen.
Tender fee and contract value are not stated in the reviewed pages.
No pre-bid meeting details or reserved-group statement in the reviewed TDS pages.
Minimum turnover and experience thresholds in the post-qualification section are blank.
Section IV forms (form of tender, SD1, SD2, confidential questionnaire) not provided.
Clarification response dates and whether the Assembly will publish answers were not confirmed beyond ITT 2.1.
Attendance details for the opening (virtual or physical) and the IFMIS EGP arrangement need confirmation.

Terms explained

TDS: Tender Data Sheet: the tender-specific values that override the general Instructions to Tenderers.
IFMIS: Integrated Financial Management Information System, the government e-procurement portal used for submission and opening.
Tender security: Money or guarantee lodged with the bid to cover withdrawal or failure to sign the contract. Here Kshs. 600,000.
Responsive / non-responsive: A bid that meets all mandatory requirements is responsive; one that fails them is rejected without further evaluation.
JV: Joint venture: two or more firms bidding together, jointly and severally liable.
IRA: Insurance Regulatory Authority, which registers insurers in Kenya.
AKI: Association of Kenya Insurers.
CR 12: Company Registry return showing shareholders and directors; must be no more than 6 months old here.
TCC: Tax Compliance Certificate issued by KRA.
Preliminary evaluation: Pass/fail stage checking mandatory documents before technical scoring.
Underwriting profit: Insurer surplus from premiums after claims and expenses for medical business.

Nyamira County Assembly Tender 2675654-2026/2027: Provision of Medical Insurance Cover for Speaker, MCAs, Board Members, Staff and Dependants