Supply and delivery of personal protective equipment, Nairobi City County, tender NCC/ENV/T/076/2026-2027

What is being bought

Nairobi City County invites sealed tenders for the supply and delivery of personal protective equipment under tender NCC/ENV/T/076/2026-2027. Item quantities, specifications and delivery location are in Section V (Procuring Entity's Requirements), which was not in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 11:30 am
Tender deadline for submission (manual delivery). Current as of the material reviewed; no addenda provided. Unverified D1 p.29

Bid / tender security

Tender security of Kshs 500,000, valid for 120 days, must accompany every tender. Form may be cash, bank guarantee, insurance company guarantee, or guarantee from a CBK-licensed financial institution, at the tenderer's option (ITT 21.3, standard). Original form required. D1 p.5

Tender fee

No tender fee is stated in the reviewed pages. The tender document may be obtained electronically from the PPIP website free of charge. D1 p.5

Site visit

اختياري
Site visit is encouraged, not compulsory, at the tenderer's own risk and cost. No site visit date is stated. Standard rule D1 p.10

Pre-bid meeting

اختياري
No pre-tender conference will be held. D1 p.29

Reserved for

Not reserved. The invitation is open to all tenderers. The portal lists no reserved groups. D1 p.30

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Tenders are opened publicly immediately after the deadline, in the presence of tenderers' designated representatives who choose to attend, at the Supply Chain Management office. Unverified D1 p.29

Tender validity

Tenders remain valid for 120 days. The invitation counts from opening; ITT 20.1 counts from the submission deadline, which is the same day. D1 p.29

Who can apply

• Open national tender using the standardized PPRA tender document. Tenders are invited from qualified and interested tenderers. D1 p.5
• Kenyan tenderers must show evidence of having fulfilled tax obligations, by producing a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D1 p.9
• Foreign tenderers (not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership) must provide documentary evidence in the tender that they meet the national-content requirement for contract inputs (supplies, subcontracts and labour). Information is requested in Section III Item 9. D1 p.9
• Tenderers offering goods with characteristics declared harmful to human beings or the environment by the relevant national environmental protection agency or other competent authority are ineligible. Standard rule D1 p.9
• Joint ventures (JVs) are allowed in principle. A JV must seek exemption from the Competition Authority of Kenya, but exemption is not a condition for tendering. It is a condition of contract award and signature. A JV may not sub-contract more than 10 percent of the contract price to foreign firms. The TDS sets no maximum number of JV members. D1 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of Certificate of Incorporation or Registration. D1 p.31
• Valid Single Business Permit for Nairobi City County. D1 p.31
• Copy of CR12 (company ownership return) or copies of IDs for sole proprietors. D1 p.31
• Power of Attorney expressly naming the signatory of all tender documents and the contract. D1 p.31
• Tender Information Form, duly filled, signed and stamped. D1 p.32
• Tenderer's eligibility confidential business questionnaire form, duly filled, signed and stamped. D1 p.32
• Valid certified tax compliance certificate. D1 p.32
• Form of Tender in the format provided, duly filled, signed and stamped, confirming prices valid for 120 days from the tender closing date. D1 p.32
• Tender security of Kshs 500,000 valid for 120 days (see bid_security item). D1 p.32
• Anti-Corruption Declaration Form, duly filled, signed and stamped. D1 p.32
• Litigation History Form, duly filled, signed and stamped. D1 p.32
• Certificate of Independent Tender Determination Form, duly filled, signed and stamped. D1 p.32
• Self-declaration that the firm is not debarred under the Public Procurement and Asset Disposal Act, 2015, duly filled, signed and stamped. D1 p.32
• Declaration and Commitment to the Code of Ethics, duly filled, signed and stamped. D1 p.32
• Beneficial Ownership Disclosure Form, duly filled, signed and stamped. D1 p.32
• Tenderers must provide a preliminary description of the proposed work method and schedule, including drawings and charts where necessary, in the Tendering Forms section. Standard rule D1 p.9

Required only in some situations

• Joint venture tenderers must include a copy of the JV Agreement signed by all members, or a signed form of intent to execute a JV Agreement with a copy of the proposed agreement. D1 p.12

Experience, licences and financial capacity

Technical

• Proof of existence in the industry in similar undertakings for the last three years (pass/fail). D1 p.33
• Recommendations from at least three clients (pass/fail). D1 p.33
• Tenancy or lease agreement for the company physical location (pass/fail). D1 p.33

Financial

• Original letter of credit from the lender, on the institution's letterhead showing contact information and address (pass/fail). D1 p.33
• Bank statements for the last twelve months, duly signed and stamped by the issuing bank (pass/fail). D1 p.33
• Audited accounts for the last two years (most recent first). All pages stamped by a practising auditor registered with ICPAK, with the ICPAK certificate attached (pass/fail). D1 p.33
• Prices must be quoted in Kenya Shillings and include all taxes. D1 p.5
• Quoted prices must remain valid for 120 days from the tender closing date. D1 p.32
• Prices quoted shall not be subject to adjustment during performance of the contract. D1 p.28

How and where to submit

• Tenders must be submitted manually (in writing, hard copy). Electronic submission is not applicable. D1 p.29
• Deliver to: Director Supply Chain Management, Nairobi City County, City Hall, 4th Floor Room 400, Supply Chain Management, Muindi Mbingu Street, P.O. Box 30075-00100 Nairobi, Kenya. D1 p.29
• One original plus one copy (marked as copies) of the complete tender. D1 p.29
• Put the whole tender in one sealed envelope, package or container bearing the tender name and reference number, addressed to the Procuring Entity, with a warning not to open before opening time. Inside, place separate sealed envelopes marked ORIGINAL and COPIES. Each inner envelope shows the Procuring Entity name and address, the tenderer name and address, and the tender name and reference number. Standard rule D1 p.18
• Original and all copies must be typed or written in indelible ink and signed by a person duly authorized (power of attorney). Name and position of signatory must be typed or printed under the signature. Any entries or amendments must be signed or initialled. Standard rule D1 p.17
• Tender pages must be chronologically serialized (numbered in sequence). D1 p.5
• Forms must be completed without alterations to the text. No substitute forms are accepted except as allowed for authorization. Standard rule D1 p.12
• No tender may be withdrawn, substituted or modified after the submission deadline and before the end of the tender validity period. Standard rule D1 p.19

Lots and categories

• Single contract. Separate prices for different lots are not allowed and the TDS states no lots; multiple contracts are not permitted in this tender. D1 p.30

What the addenda changed

• No addenda were included in the material reviewed. Not stated D1

Not covered in the documents we reviewed

• Section V Procuring Entity's Requirements: item specifications, quantities, delivery location and delivery schedule
• Section VII Special Conditions of Contract and payment terms
• Contract value or budget estimate
• Performance security amount, form and deadline (only generic template text reviewed)
• Addenda, clarifications or any changes to the tender after issue
• Section IV Tendering Forms in full (forms reviewed only partially)
• Evaluation scoring method for the technical and financial stages beyond pass/fail
• Tender opening place details beyond the procurement office address
• Pages 1-104 of D1: only 32 pages were reviewed, so other tender-specific sections may contain further requirements
• Number and specification of copies if different from original plus one copy

Terms explained

TDS

Tender Data Sheet. Section II of the tender document. It sets the specific tender details and overrides the general rules (ITT) where they conflict.

ITT

Instructions to Tenderers. The general rules for preparing, submitting and evaluating tenders.

Tender security (bid security)

A guarantee or cash deposit submitted with the tender. It is forfeited if the tenderer withdraws during validity or fails to sign the contract or provide performance security.

Tender-securing declaration

A signed declaration in place of a bid security. Its use is stated in the TDS; the TDS here does not say which form applies.

Responsive / non-responsive

A responsive tender meets all mandatory requirements. A non-responsive tender is rejected and not evaluated further.

AGPO

Affirmative action preference for youth, women and persons with disability, and special groups. Not applied to this tender.

JV

Joint venture. Two or more firms bidding together under a joint venture agreement.

CR12

Kenyan company return of shareholders and directors, issued by the Registrar of Companies.

ICPAK

Institute of Certified Public Accountants of Kenya. Audits must be stamped by an ICPAK-registered practising auditor.

PPRA

Public Procurement Regulatory Authority. Oversees public procurement, complaints, and debarment.

PPIP

Public Procurement Information Portal (tenders.go.ke), where tender documents and addenda are published.

Lowest evaluated tender

The responsive tender with the lowest evaluated price after adjustments, once it meets qualification criteria.

Power of attorney

A signed document authorising a named person to sign the tender and contract for the company.