Supply and delivery of motorized knapsack sprayers for Kaimbaga Ward, Nyandarua County (Tender 2419849-2026/2027)

What is being bought

Supply and delivery of motorized knapsack sprayers for Kaimbaga Ward, requested by the County Government of Nyandarua Department of Agriculture, Agribusiness, Livestock & Fisheries. Final destination is Department of Agriculture, Jua Kali Area, Ol Kalou (ITT 13.8); the Tender Data Sheet also names Charagita as the project site. Quantities are not stated in the reviewed pages.

Key facts

Closing

Thu 5 Nov 2026, 11:00 am
Tender closes on 5 November 2026 at 11:00 a.m. (portal record also shows 2026-11-05 11:00:00). Late tenders are rejected. D1 p.28

Bid / tender security

Tender security is required, but the amount and currency are blank in the TDS. It must be from a Kenya Recognized Financial Institution. Tender-securing declaration may be used instead if specified. Form options include cash, bank guarantee, insurance guarantee, letter of credit, or guarantee from SACCO/micro-finance/YEDF/WEF. Conflicting D1 p.25

Tender fee

Tender documents may be viewed and downloaded free of charge; no tender fee is stated in the reviewed pages. D1 p.4

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

Optional
No pre-tender conference will be held. D1 p.26

Reserved for

Not reserved. The TDS states 'Open to all' and portal lists no reserved groups, but MR12 refers to a Women AGPO certificate; the reservation status should be confirmed with the entity. Conflicting D1 p.25

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Public opening immediately after the deadline at the entrance to the Chief Officers Office, Jua Kali Area, Ol Kalou; tenderers' representatives may attend. D1 p.29

Tender validity

Tenders remain valid for 126 days from the submission deadline. Extension possible by up to 30 days if requested. D1 p.26

Who can apply

• Tendering is open to all qualified bidders under Open National Tender method; the TDS states reservation is 'Open to all'. D1 p.4
• Kenyan tenderers must provide a current tax clearance certificate or tax exemption certificate issued by KRA. Standard rule D1 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Business Registration or Incorporation (copy). D1 p.32
• Copy of current CR12 Certificate and Director's IDs. D1 p.32
• Copy of current and valid Tax Compliance Certificate. D1 p.32
• Duly filled and signed Certificate of Independent Tender Determination form. D1 p.32
• Duly filled, signed and stamped Declaration and Commitment to the Code of Ethics form. D1 p.32
• Form SD1 (Anti-debarment), duly filled, signed, dated and stamped. D1 p.32
• Form SD2 (Anti-corruption), duly filled, signed, dated and stamped. D1 p.32
• Form of Tender, duly filled, signed and stamped. D1 p.32
• Bidders must submit a duly filled, signed and stamped hard copy of the bid document and also upload it in the IFMIS platform. D1 p.32
• Duly filled, signed and stamped Confidential Business Questionnaire. D1 p.32
• Bidders must sequentially serialize all pages of the bid document submitted. D1 p.32
• Copies of all the above mandatory documents must be provided to qualify for the next evaluation level. D1 p.32
• Power of Attorney certified by a commissioner for oaths is required as written confirmation of the signatory's authority, attached to the tender. D1 p.27

Required only in some situations

• MR12 asks for a valid AGPO certificate marked 'WOMEN category'. This appears to be a template item; the tender is open to all and the TDS reserves nothing, so whether it applies is unclear. Unverified D1 p.32

Experience, licences and financial capacity

Technical

• Bidders must provide documentary evidence (literature, drawings or data) with an item-by-item description of technical and performance characteristics, and any deviations, against the Schedule of Requirements (Section V). Standard rule D1 p.14
• Evaluation of technical aspects: points for similar goods supplied to county governments/organizations (3 jobs 30 marks, 2 jobs 20 marks, 1 job 10 marks), with contracts or purchase orders as evidence. Minimum 70% score to go to financial evaluation. D1 p.33
• Delivery lead time after Local Purchase Order: 2 weeks scores 10; 4 weeks scores 7; more than 5 weeks scores 5. D1 p.33

Financial

• Evidence of financial resources (bank statements, lines of credit, overdraft) to supply the goods in full quantity: full marks where resources equal or exceed cost of goods; 10 marks where below; 0 if not indicated. D1 p.33
• Audited financial reports for the last three years (2024, 2023, 2022), signed and stamped by an auditor, scored 15 marks; average annual turnover above 50% of total cost scores 10 marks. D1 p.33
• Price schedule must be duly completed, signed and stamped; evaluation is lowest responsive bidder after financial comparison against market prices. D1 p.33
• Minimum average annual turnover, post-qualification, is stated in the template for manufacturers (KES 2 million) and suppliers (KES 1 million), but the tender specifies whether the bidder is a manufacturer or supplier only in the template text; the applicable figure is unclear. Unverified D1 p.37

How and where to submit

• Tenders MUST be submitted electronically through the IFMIS GOK System. MR9 also requires a physical signed and stamped hard copy of the bid document. Conflicting D1 p.4
• Physical tenders delivered to the Chief Officer Agriculture's office, Department of Agriculture, P.O. Box 701-20303 Ol Kalou; tender box at the entrance to the Chief Officers Office, Jua Kali Area, Ol Kalou. D1 p.28
• Number of additional copies required: none. One original marked ORIGINAL in a sealed envelope; inner envelopes must show the Procuring Entity's name and address, the tenderer's name and address, and the tender reference number 2419849-2026/2027. D1 p.27
• Tender must be sealed in a single envelope or container bearing the tender name and reference number, with a warning not to open before the opening time. Standard rule D1 p.17
• Tender documents must be signed by a person duly authorized; all pages where entries or amendments are made must be signed or initialed; alterations valid only if initialed. Standard rule D1 p.17

Lots and categories

• No lots: the number and identification of lots is N/A; price evaluation is for items. D1 p.25

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Tender security amount and currency (TDS ITT 18.1 blank) and whether a tender-securing declaration is used instead.
• Schedule of Requirements (Section V): quantities, specifications for the knapsack sprayers, and delivery schedule.
• Contract value / budget estimate.
• Forms SD1, SD2, Form of Tender, Confidential Business Questionnaire, Price Schedule (Section IV) and Certificate of Independent Tender Determination.
• Whether MR12 AGPO (women) applies, and whether any reservation is intended.
• Tender validity start and whether the 126-day period is from 2026-11-05.
• Any addenda after the original document.
• Performance security amount (ITT 47.3 says N/A).
• Evaluation of the Section III financial capability and experience thresholds for suppliers (KES 1 million vs 2 million) and Form Exp-1.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign the contract.

Tender-Securing Declaration

A signed declaration used instead of a financial guarantee, where the TDS allows it; breach can lead to debarment.

MR

Mandatory Requirement: a pass/fail preliminary check; missing any means the bid is non-responsive.

Responsive

A bid that meets all mandatory requirements and specifications without material deviation.

AGPO

Access to Government Procurement Opportunities: a preference scheme for youth, women and persons with disability enterprises, if registered and reserved in the tender.

IFMIS

Integrated Financial Management Information System, the government e-procurement system used for submission and opening.

CR12

Company Registry form listing a company's directors and shareholders.

Lowest Evaluated Tender

The compliant bid with the lowest evaluated price after qualification checks.

Standstill Period

14-day waiting period after award notification during which unsuccessful bidders may complain.

Power of Attorney

Document authorizing a named person to sign and bind the company to the bid, here certified by a commissioner for oaths.