Construction of Five Roomed Chief's Office and Five Door Pit Latrine at Kakdhimu East Location Chief's Office (Youth-reserved)

What is being bought

Construction of a five-roomed Chief's Office and a five-door pit latrine at Kakdhimu East Location Chief's Office in Karachuonyo Constituency, Kendu Bay, under a Karachuonyo NG-CDF open tender reserved for youth. Works contract, tender no. KARACHUONYO/NG-CDF/KAKDHIMUEAST/6/2026/2027.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered by the closing date and time; late tenders are rejected. D2 p.21

Bid / tender security

No Tender Security is required; instead a duly filled, signed and stamped Tender Securing Declaration Form must be attached. Other security form: None. D2 p.22

Tender fee

Tender documents cost Ksh 1,000 non-refundable in cash or banker's cheque if bought at the office; free if downloaded electronically. D2 p.2

Site visit

Optional
Site visit is optional (not mandatory); tenderers are encouraged to visit the site at their own cost. D2 p.21

Pre-bid meeting

Optional
No pre-tender meeting is stated; questions in writing were due not later than November 6, 2026. D2 p.21

Reserved for

Reserved for youth (portal record and tender document cover page). Only youth-owned businesses with valid AGPO certificate qualify per the evaluation criteria. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened publicly immediately after the deadline in the Boardroom, first floor, Karachuonyo NG-CDF Office, Kendu Bay, in presence of tenderers' representatives who choose to attend. Three Procuring Entity representatives sign. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Tender is reserved for youth: only businesses/firms belonging to the specified group are eligible, per the invitation and the portal record. D2 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Must submit a copy of valid AGPO Certificate for Youth (preliminary evaluation item 3). D2 p.25
• Proof of registration with Registrar of Companies (CR12 issued within last 12 months from tender opening) for companies, or Certificate of Registration and certified ID copy of sole proprietor for firms registered under business name. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. D2 p.25
• Valid Tax Compliance Certificate from KRA, valid at least up to the tender closing date (verified on KRA TCC checker). D2 p.25
• Proof of registration within county of residence: valid current Trading License / Single Business Permit issued by the County Government. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Duly completed, signed and stamped Form of Tender, Tenderer's Eligibility Confidential Business Questionnaire, Certificate of Independent Tender Determination, Tenderer Information Form, Form SD1 and Form SD2 self-declarations, and Declaration and Commitment to Code of Ethics, each in the format provided. D2 p.25
• Tender Specific Written Power of Attorney, duly signed, stamped and dated, as the written authorization to sign for the tenderer. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Detailed work programme (ITT 52.2 other documents required). D2 p.23
• Tender must be paginated/serial numbered continuously from first page to last. D2 p.25

Experience, licences and financial capacity

Technical

• Specific construction experience: minimum of five similar building contracts satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor, with project name, value, client/PE and contact, supported by signed contracts and completion certificates (8 marks each). D2 p.28
• Critical equipment (leased or owned, with lease agreements/logbooks): 15-ton tipper lorry 1; pick-up 1 ton 1; concrete mixer 0.3m3 to 1m3 with batch weighing 1; concrete vibrator 40-60mm 1; excavator/backhoe 1. D2 p.28
• Key personnel: Project Manager (B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya), Site Agent (Diploma in Civil Engineering/Building/Construction), Artisan (Certificate in Building). D2 p.28
• Technical method statement, site organisation and organogram, mobilisation schedule and work programme are scored (10 marks); technical pass mark is 70%. D2 p.29

Financial

• Financial capability scored: financial resources equal to or above project cost; audited balance sheets for 2023, 2024 and 2025 showing turnover relative to project cost (5 marks). Minimum turnover and financial amounts are not stated in the material reviewed. D2 p.28

How and where to submit

• Submit in one original and one copy, sealed envelopes marked with tender number, delivered to the Tender Box on the ground floor, Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. Electronic submission not permitted. D2 p.2
• Original must be marked ORIGINAL and one copy marked COPY; inner envelopes bear procuring entity name and address, tenderer name and address, and tender reference number. Standard rule D2 p.13
• Tenderer must serialize all pages chronologically; tenders must be signed and stamped as required. D2 p.2

Lots and categories

• No lots indicated for this tender. Not stated P

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value / engineer's estimate and minimum turnover amounts (Section III items with [insert amount] placeholders).
• Number of years for past-performance and litigation history and financial statements as stated in the filled-in criteria.
• Addenda, if any, issued after November 3, 2026.
• Bill of Quantities, drawings and specifications (Sections V-VII) and Form of Tender pages.
• Clarification of whether the tender is reserved for youth or open (conflicting wording in TDS and invitation).
• Tender Securing Declaration format and Form SD1/SD2 details (pages not provided).
• Pages of the Conditions of Contract and contract forms (Sections VIII-X).

Terms explained

AGPO

Affirmative Action Procurement Opportunities reservation for youth, women and persons with disability registered as eligible businesses.

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

Tender Securing Declaration

A signed declaration by the bidder instead of a bank guarantee, promising to honour the bid if it wins; breach can lead to debarment.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected and not evaluated further.

NCA

National Construction Authority, the regulator requiring contractor registration and a licence for building works.

Power of Attorney

Written authority letter allowing a named person to sign and commit the bidder.

MR

Not used in this document.