Construction of Five Roomed Chief's Office and Five Door Pit Latrine at Kajiei Location Chief's Office

What is being bought

Construction of a five-roomed Chief's Office and a five-door pit latrine at Kajiei Location Chief's Office in Karachuonyo Constituency, Kenya, for Karachuonyo National Government Constituency Development Fund (NG-CDF). Open tender for Works, reference KARACHUONYO/NG-CDF/KAJIEI/8/2026/2027. Building quantities are in the Bills of Quantities and drawings, which were not in the reviewed pages.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tender submission deadline. Late tenders are rejected. No addenda were provided that change this date. D2 p.22

Bid / tender security

No cash or bank tender security is required. A Tender-Securing Declaration Form, duly filled, signed and stamped, must be attached. The TDS sets no other form of security. The period of validity of the declaration is not stated. D2 p.22

Tender fee

Hard copy tender documents: non-refundable fee of Ksh 1,000 (One Thousand), paid in cash or banker's cheque payable to Karachuonyo National Government Constituency Development Fund. Electronic download from the portal or NG-CDF website is free of charge. D2 p.2

Site visit

Optional
Pre-tender site visit is optional and not mandatory. Tenderers are encouraged to visit the site at their own cost. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. The tender is open to all eligible tenderers and is not reserved for youth, women, persons with disabilities or AGPO groups. D2 p.23

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Public opening immediately after the deadline, in the Boardroom on the first floor of the Karachuonyo NG-CDF Office, Kendu Bay. Tenderers' representatives may attend. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Open national tender: tendering is open to all qualified and interested tenderers. The Tender Data Sheet confirms the invitation is open to all eligible tenderers, not reserved for any group. D2 p.2
• Foreign tenderers (not registered in Kenya, or registered with less than 51 percent Kenyan ownership) must source at least 40 percent of their contract inputs from national suppliers and contractors, with documentary evidence, or be automatically disqualified. Standard rule D2 p.6
• A Kenyan tenderer must provide evidence of having fulfilled its tax obligations, by a valid tax clearance or tax exemption certificate from the Kenya Revenue Authority. Standard rule D2 p.6
• Contractors must be registered with the National Construction Authority (NCA) before contract award and signature. Registration is not a condition for tendering but must be in place before award. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender, duly completed, signed and stamped by the tenderer in the format provided. D2 p.25
• Proof of registration with the Registrar of Companies. Limited companies must also submit a recent CR12 issued within the last 12 months from tender opening. Business-name firms: Certificate of Registration and certified ID copy of the sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and Licence for Building Works grade 8 and above. D2 p.25
• Valid KRA Tax Compliance Certificate, valid at least up to the tender closing date. It will be checked on the KRA TCC checker. D2 p.25
• Tender Securing Declaration Form, duly filled, signed and stamped (no cash or bank security is required). D2 p.25
• Tenderer Eligibility Confidential Business Questionnaire, duly completed, signed and stamped. D2 p.25
• Tender-specific written Power of Attorney authorising the signatory. The TDS states it must be duly signed, stamped and dated. D2 p.25
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self-declaration Form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015. D2 p.25
• Self-declaration Form SD2 that the tenderer will not engage in any corrupt or fraudulent practice. D2 p.25
• Declaration and Commitment to Code of Ethics form, in the format provided. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped in the format provided. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current trading licence or Single Business Permit issued by the County Government, showing registration within the county of residence. D2 p.25
• Tender document must be tape bound, in good presentation, and paginated or serial numbered in continuous ascending order from first page to last. D2 p.25
• Detailed work programme, required by the TDS. D2 p.23
• Technical information scored in evaluation: method statement, site organisation and organogram, mobilisation schedule and work programme (tender forms must be used). D2 p.28
• Schedule of Contractor's Representative and Key Personnel with the experience forms, for each candidate. D2 p.35
• Equipment forms: one form for each item of equipment listed, showing owned, rented, leased or specially manufactured status with details. D2 p.34
• Information on current litigation, if any, and on current work commitments (as main contractor or sub-contractor, and with the NG-CDF Karachuonyo constituency). D2 p.29

Required only in some situations

• Conditional: only if the tenderer plans to subcontract more than 10 percent of total volume of work. Then specify in the Form of Tender the activities, subcontractors, and their qualifications and experience. Subcontracting limit is 10 percent of the total contract amount. D2 p.23
• Conditional: only if bidding as a joint venture (JV). The TDS sets maximum JV members as N/A. The JV tender must be signed by an authorised representative for all members under a power of attorney signed by each member's legal representative. Standard rule D2 p.13

Experience, licences and financial capacity

Technical

• Minimum critical equipment (each at least one, leased or owned with lease agreements or logbooks attached): 15-ton tipper lorry, 1-ton pick-up, concrete mixer (0.3 to 1 cubic metre) with batch weighing, concrete vibrators (40-60mm), excavator or backhoe. D2 p.28
• Key personnel: Project Manager (B.Sc. Civil Engineering or equivalent, registered by the Engineers Board of Kenya, one person); Site Agent (diploma in civil engineering, building or construction, one person); Artisan (certificate in building, one person). D2 p.28
• Experience: a minimum of five similar building contracts satisfactorily and 100 percent completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, supported by signed contracts and completion certificates. Scored 8 marks per project. D2 p.28
• Alternative tenders are not considered. Alternative completion times are not permitted. Alternative technical solutions are not permitted for any part of the works (not specified as permitted). D2 p.21
• Technical proposal: include work methods, equipment, personnel, schedule and other information in sufficient detail to show the tender meets the work requirements and completion time. Standard rule D2 p.10

Financial

• Financial capability: access to liquid assets, unencumbered real assets, lines of credit or other financial means sufficient for the construction cash flow. The minimum amount is a blank placeholder in the criteria and is not stated. Not stated D2 p.28
• Audited balance sheets or accepted financial statements for 2023, 2024 and 2025 must show current financial soundness and prospective long-term profitability. D2 p.29
• Financial scoring (5 marks): turnover at least 5 times the project cost scores 5; at least 3 times scores 3; at least the project cost scores 2; below project cost scores 1; no audited reports scores 0. D2 p.29
• Minimum average annual construction turnover is a blank placeholder in the criteria and is not stated. Not stated D2 p.30
• Prices must be quoted in Kenya Shillings and include all taxes. Prices are fixed (not subject to adjustment). D2 p.2
• The lowest evaluated tender that passes preliminary and technical evaluation is the winning bid, subject to due diligence and post-qualification checks. D2 p.30

How and where to submit

• Physical submission only. Electronic tenders will not be permitted. Submit one original and one copy. D2 p.2
• Deliver to the Tender Box on the ground floor of Karachuonyo NG-CDF Office, Kendu Bay (P.O Box 36-40301, Kendu Bay), addressed to the Fund Account Manager, by the deadline. D2 p.2
• Place the tender in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity. Inside, separate sealed envelopes marked ORIGINAL and COPIES, each bearing the Procuring Entity's and tenderer's name and address and the reference number. Standard rule D2 p.13
• Plain sealed envelopes must be clearly marked with the tender number and deposited at the NG-CDF Office Tender Box, or sent to the Fund Account Manager at P.O. Box 36-40301 Kendu Bay. D1 p.1
• Serialise (paginate) all pages of the tender chronologically. D2 p.2
• Tenderers who download the tender document must send their particulars immediately to the Procuring Entity email (cdfkarachuonyo@ngcdf.go.ke) to receive any clarifications or addenda. D2 p.2

Not covered in the documents we reviewed

• Contract value or budget estimate for the works
• Minimum average annual construction turnover amount and number of years (blank placeholders in Section III)
• Minimum liquid assets or financial capability amount
• Number of similar contracts and their minimum value; years for litigation and non-performance history (blank placeholders)
• Whether a pre-tender meeting or pre-arranged site visit is scheduled (TDS does not specify)
• Any addenda to this tender (none were provided)
• Bills of Quantities, drawings and specifications (Parts 2 sections V to VII) not reviewed
• Pages of the instructions and forms not provided (for example D2 pages 3-5, 8-9, 11, 15, 17-20, 36-61)
• Form of Tender content and Tender-Securing Declaration template
• Performance security requirements and contract terms (Section IX and X pages)

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets the particular rules for this tender and overrides the general Instructions to Tenderers.

Tender-Securing Declaration

A signed, stamped form in which the tenderer promises to accept penalties (such as debarment) if it withdraws or fails to sign after award, used instead of cash or bank security.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements; a non-responsive tender is rejected and not evaluated further.

Preliminary evaluation

The first stage checking mandatory documents (Stage 1 list); failing any item makes the tender non-responsive.

Power of Attorney

Written authority for the named person to sign and bind the company to the tender.

NCA

National Construction Authority, which registers contractors. Registration grade must cover the works (here Building Works 8 and above).

CR12

Certificate of Confirmation of Directors and Shareholding from the Registrar of Companies, needed for companies, dated within 12 months of opening.

KRA TCC

Kenya Revenue Authority Tax Compliance Certificate, which must remain valid to the closing date.

Lowest evaluated tender

The tender with the lowest price among those that pass all stages; it is recommended for award.

Post-qualification

Due diligence checks on the lowest evaluated tender before award to confirm its information.

JV

Joint venture of two or more firms bidding together under one tender.