Renovation of Five Classrooms at Akwakra Primary School, Karachuonyo NG-CDF (Open Tender)

What is being bought

Karachuonyo National Government Constituency Development Fund requests sealed tenders for the renovation of five classrooms at Akwakra Primary School in Karachuonyo Constituency, Kenya (Tender No. KARACHUONYO/ NG-CDF/EDU/AKWAKRA/PRY/4/2026/2027). The tender is an open tender for works, with fixed prices in Kenya Shillings.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered by 11:00 AM on 11 November 2026. The portal closing date and time is consistent with the tender documents. D2 p.22

Bid / tender security

No tender security (bank guarantee or cash) is required. Instead a dully filled, signed and stamped Tender Securing Declaration Form in the format provided must be attached. D2 p.22

Tender fee

Hard copy tender documents cost Ksh 1,000 non-refundable, paid in cash or banker's cheque. Documents obtained electronically are free of charge. D2 p.2

Site visit

Optional
Pre-tender site visit is optional (not mandatory). Contractors are advised to visit the sites; visit costs are at the tenderer's own expense. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. Open tender for all eligible tenderers; the portal lists no reserved groups. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the deadline in the presence of tenderers' representatives who choose to attend, at the Boardroom on the first floor of Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.21

Who can apply

• Open tender: tendering is open to all qualified and interested tenderers and the invitation is open to all eligible tenderers. Notice describes invitation to eligible construction companies. D2 p.21
• Notice invites eligible construction companies to tender for this project. D1 p.1
• Foreign tenderers (not registered in Kenya, or under 51 percent Kenyan ownership) must source at least 40 percent of contract inputs from national suppliers and contractors, with documentary evidence, or be automatically disqualified. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with Registrar of Companies: for companies a recent CR12 issued within the last 12 months from tender opening; for firms a Certificate of Registration and certified ID copy of sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and Licence for Building Works 8 and above. See conflict entry: ITT 3.12 says NCA registration is not a condition for tender. Conflicting D2 p.25
• Valid Tax Compliance Certificate from KRA, verified on the KRA TCC checker, valid at least up to the tender closing date. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped. D2 p.25
• Tender-specific written Power of Attorney (ITT 22.3), duly signed, stamped and dated. D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, duly signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped. D2 p.25
• Tender Securing Declaration Form, dully filled, signed and stamped, in the format provided in the tender document. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading Licence or Single Business Permit issued by the County Government, proving registration in the county of residence. D2 p.25
• Detailed work programme must be submitted with the tender. D2 p.23

Required only in some situations

• Joint venture: if tendering as a JV, the JV tender security or declaration must be in the JV name, and a JV must seek Competition Authority exemption as a condition of award. Maximum JV members is N/A in the TDS. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• Minimum of five similar building contracts, 100 percent completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, supported by signed contracts and completion certificates. D2 p.28
• Critical equipment: one 15-ton tipper lorry, one 1-ton pick-up, one concrete mixer (0.3m3 to 1m3, with batch weighing), one concrete vibrator (40mm-60mm), one excavator or backhoe. Equipment may be leased or owned; lease agreements or logbooks attached. D2 p.28
• Key personnel: Project Manager (B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya, 10 years total experience, 5 in similar works); Site Agent (Diploma in Civil Engineering/Building/Construction, 8 years total, 5 similar); Artisan (Certificate in Building from a recognised institution, 8 years total, 5 similar). D2 p.28
• Technical proposal: method statement, site organisation and organogram, mobilisation schedule and work programme are scored. D2 p.29
• Subcontracting permitted up to 10 percent of total contract amount; more than 10 percent must be specified in the Form of Tender with subcontractor details and qualifications. D2 p.23
• Alternative tenders are not considered and alternative completion times are not permitted. D2 p.21

Financial

• Tender prices must be quoted in Kenya Shillings and include all taxes. Prices are fixed. D2 p.2
• Financial capability: financial resources must be sufficient for construction cash flow; scored higher if resources equal or exceed project cost. D2 p.28
• Audited balance sheets for 2023, 2024 and 2025 must show current soundness and long-term profitability; turnover scored against project cost (5 times scores highest). D2 p.29
• Litigation history: a consistent history of court or arbitral awards against the tenderer may result in rejection. D2 p.27
• No margin of preference is allowed on contracts for small works. D2 p.16

How and where to submit

• Deliver a completed tender in a plain sealed envelope clearly marked with the tender number, to the NG-CDF Office Tender Box, or send to The Fund Account Manager, Karachuonyo NG-CDF, P.O. Box 36-40301 Kendu Bay. Tender Box is on the ground floor. D1 p.2
• Submit one original and one copy of the tender. The TDS states one copy of the original tender document. D2 p.22
• Electronic tenders are not permitted; tenders must be delivered physically. D2 p.2
• Inner envelopes: original in one sealed envelope marked ORIGINAL and copies in one marked COPIES, both bearing the procuring entity name and address, tenderer name and address, and the tender reference number. Standard rule D2 p.13
• All tender pages must be chronologically serialised and paginated sequentially from first to last page. D2 p.2
• Submission address: Tender Box on the ground floor of Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. Email cdfkarachuonyo@ngcdf.go.ke is for questions only. D2 p.2

Lots and categories

• No lots are indicated in the reviewed material; the tender is for a single contract. Not stated D2

What the addenda changed

• No addenda were provided in the material reviewed. Not stated D2

Not covered in the documents we reviewed

• No addenda were supplied; any later changes to date, venue or requirements must be checked on the portal and with the procuring entity.
• Minimum average annual construction turnover amount is blank in the evaluation criteria.
• Number of years and value thresholds for similar contracts, litigation history and non-performance are blank in the criteria.
• Contract value or cost estimate is not provided.
• Contract completion period and performance security terms were not in the reviewed pages.
• Drawings, specifications and Bills of Quantities (Parts 2 to 3) were not reviewed.
• Whether a pre-tender meeting or pre-arranged site visit is scheduled is not stated.
• Contact email in the TDS reads cdkarachuonyo@ngcdf.go.ke while elsewhere it reads cdfkarachuonyo@ngcdf.go.ke; confirm before sending questions.
• Electronic submission wording in TDS ITT 24.1(5) is marked as both shall and shall not; the notice and ITT 27.1 state electronic tenders are not permitted.
• Only 28 of 119 pages of D2 were reviewed; General Conditions, Special Conditions, Tendering Forms and Contract forms were not reviewed.

Terms explained

TDS

Tender Data Sheet: tender-specific rules that supplement or change the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a tender.

Tender Securing Declaration

A signed declaration that the bidder will accept penalties such as debarment if it withdraws or fails to sign; used here instead of a cash or bank security.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements; a non-responsive tender is rejected and not evaluated further.

Pass mark

Minimum technical score (70 out of 100) needed before a bid moves to financial evaluation.

Power of Attorney

Written authority allowing the named person to sign and commit the bidder to this tender.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies, needed within 12 months before tender opening.

NCA

National Construction Authority, which registers contractors doing construction work in Kenya.

Joint venture (JV)

Two or more firms bidding together as one tenderer.

Lowest evaluated tender

The responsive bid with the lowest evaluated price among those that pass qualification and technical evaluation.

Bills of Quantities (BOQ)

Priced schedule of the work items and quantities that the bidder must complete and sign.

Addendum

A written change to the tender documents issued before the deadline, which overrides the original terms.