Renovation of Three Classrooms at Otok Primary School, Karachuonyo NG-CDF (KARACHUONYO/NG-CDF/EDU/OTOK/PRY/10/2026/2027)

What is being bought

Karachuonyo National Government Constituency Development Fund invites sealed tenders for the renovation of three classrooms at Otok Primary School in Karachuonyo Constituency, Kenya, under an open tender with a standardized tender document. Works are priced in Kenya Shillings with a fixed price basis.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered on or before this date and time. No addenda were provided, so this is the current deadline. D2 p.2

Bid / tender security

No tender security (bank guarantee) is required. Tenderers must attach a duly filled, signed and stamped Tender-Securing Declaration Form in the format provided. D2 p.22

Tender fee

Hard copy tender documents cost Ksh 1,000, non-refundable, payable in cash or Banker's Cheque to Karachuonyo National Government Constituency Development Fund. Electronic copies are free. D2 p.2

Site visit

اختياري
Site visit is optional (not mandatory). Contractors are advised to visit the sites at their own cost and risk. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. The Tender Data Sheet says the invitation is open to all eligible tenderers. The portal lists no reserved group. D2 p.23

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders are opened publicly immediately after the closing deadline, in the presence of tenderers' representatives who attend, in the Boardroom on the first floor of the NG-CDF Office, Kendu Bay. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers, using open tender method (National). D2 p.2
• Open to all eligible tenderers, as confirmed in the Tender Data Sheet. The portal and tender notice list this tender as Open, not reserved. D2 p.23
• Foreign tenderers (not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership) must source at least 40 percent of contract inputs from national suppliers and contractors and provide evidence of this. D2 p.6
• Kenyan tenderers must prove tax obligations are met with a valid tax clearance or tax exemption certificate from the Kenya Revenue Authority. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies (companies: copy of recent CR12 issued within 12 months before tender opening) or Certificate of Registration and certified ID for sole proprietors/business names. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above (see conflicts section). Conflicting D2 p.25
• Copy of valid Tax Compliance Certificate from KRA, valid at least up to the tender closing date (verified on the KRA TCC checker). D2 p.25
• Form of Tender, duly completed, signed and stamped. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped. D2 p.25
• Tender-specific Written Power of Attorney as per ITT 22.3 (TDS specifies: duly signed, stamped and dated Power of Attorney, tender specific). D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self Declaration Form SD1 (not debarred under the Public Procurement and Asset Disposal Act 2015), and Self Declaration Form SD2 (no corrupt or fraudulent practice), each signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped. D2 p.25
• Tender-Securing Declaration Form, duly filled, signed and stamped (the only security required). D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading License or Single Business Permit issued by the County Government, proving registration within the county of residence. D2 p.25
• Tender must be properly tape bound and paginated/serial numbered sequentially from first page to last (1, 2, 3 ... n). D2 p.25
• Detailed work programme (TDS: other documents required). D2 p.23
• Technical proposal: method statement, site organization and organogram, mobilization schedule and work programme, as scored in technical evaluation. D2 p.29

Experience, licences and financial capacity

Technical

• Experience: at least five similar building contracts satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact, and supported by signed contracts and completion certificates. D2 p.28
• Key personnel: Project Manager (B.Sc Civil Engineering or equivalent, registered by Engineers Board of Kenya); Site Agent (Diploma in Civil Engineering/Building/Construction or equivalent); Artisan (Certificate in Building or equivalent). D2 p.28
• Critical equipment (leased or owned, with lease agreements or logbooks attached): one 15-ton tipper lorry, one 1-ton pick-up, one concrete mixer (0.3m3 to 1m3, with batch weighing), one concrete vibrator (40mm-60mm), one excavator/backhoe. D2 p.28
• Technical evaluation is scored out of 100; bidders must reach a minimum of 70% to proceed to financial evaluation. D2 p.29
• Subcontracting: maximum 10 percent of total contract amount; subcontract plans above 10 percent must be specified in the Form of Tender with full subcontractor details. D2 p.23

Financial

• Audited balance sheets or acceptable financial statements for the last 3 years (2023, 2024, 2025) must show current soundness and long-term profitability. Financial capability and turnover thresholds are blank in the material. D2 p.29
• Minimum financial resources (liquid assets, credit lines etc.) sufficient for construction cash flow; the amount is not filled in the material, only blank placeholders. Unverified D2 p.27
• Scoring for financial resources: resources equal or above project cost score 5; below project cost score 2.5; none indicated score 0. D2 p.28

How and where to submit

• Deliver in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, with a warning not to open before opening. Inside: envelope marked ORIGINAL with all documents, and envelope marked COPIES. Inner envelopes show Procuring Entity name/address, tenderer name/address and reference number. Standard rule D2 p.13
• Submit one original (marked ORIGINAL) and one copy (marked COPY). Copies must be marked COPY. D2 p.22
• Delivery: deposit in the NG-CDF Office Tender Box on the ground floor, or post to The Fund Account Manager, Karachuonyo NG-CDF, P.O. Box 36-40301 Kendu Bay. Envelopes should be clearly marked with the tender number. D2 p.2
• Tenders must be signed by an authorized person; the authorization (power of attorney) must be attached. Corrections must be initialed by the signatory. Standard rule D2 p.13
• Tenders must be in English; supporting documents in another language need a notarized English translation. Standard rule D2 p.7
• Tender must be serialized: all pages chronologically numbered. D2 p.2

Not covered in the documents we reviewed

• Contract value or budget estimate for the Otok works
• Completion period and performance security terms (TDS items for performance security are N/A)
• Blank financial thresholds: minimum average annual turnover, minimum financial resources amount, number of years for litigation and non-performance history
• Pre-tender meeting details (whether held, when, where)
• Section VI Specifications, Section V Drawings and Section VII Bills of Quantities (not provided)
• Section IV Tendering Forms, including Form of Tender and Confidential Business Questionnaire templates (not provided)
• Any addenda after 2026-11-03 (none provided)
• General Conditions and Special Conditions of Contract (not provided)

Terms explained

Tender Securing Declaration (TSD)

A signed declaration that the tenderer will accept sanctions, including PPRA debarment, if it withdraws during validity or fails to sign the contract. Used here instead of a bank guarantee.

TDS (Tender Data Sheet)

Section II of the tender document with tender-specific details that override the general Instructions to Tenderers.

AGPO

Affirmative action groups (youth, women, persons with disability) that may be given reserved tenders. Not applied to this tender.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected and not evaluated further.

Power of Attorney

Written authority letting the named person sign and commit the tenderer to the tender.

Tax Compliance Certificate (TCC)

KRA certificate proving tax obligations are up to date; must be valid up to the closing date.

NCA registration

National Construction Authority registration needed to undertake construction works in Kenya, required for award per ITT 3.12.

CR12

Certificate of Confirmation of Directors and Shareholding from the Registrar of Companies, issued within 12 months before opening.

Pass mark

Minimum technical score of 70 out of 100 needed to go on to financial evaluation.

Pretender site visit

Optional visit to the works site arranged before tendering; not mandatory here.