Renovation of Three Classrooms at Mango Primary School - Karachuonyo NG-CDF open tender

What is being bought

Renovation of three classrooms at Mango Primary School in Karachuonyo Constituency, Kenya, under Karachuonyo NG-CDF tender KARACHUONYO/NG-CDF/EDU/MANGO/PRY/12/2026/2027 (open tender, works). Bills of quantities and drawings are in the tender document.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders close on 2026-11-11 at 11:00 AM at the NG-CDF offices (Tender submission deadline; no later addenda reviewed). D2 p.23

Bid / tender security

No tender security is required; bidders must attach a dully filled, signed and stamped Tender Securing Declaration Form. No cash or bank guarantee amount. D2 p.22

Tender fee

Tender document fee Ksh 1,000 non-refundable, payable in cash or banker's cheque to Karachuonyo NG-CDF; free if downloaded electronically. D2 p.2

Site visit

Optional
Site visit is not mandatory; tenderers are encouraged to visit the site at their own cost. Tender notice also says interested contractors are advised to visit sites. D2 p.21

Pre-bid meeting

Optional
No pre-tender meeting is stated. Clarification questions in writing must reach the Procuring Entity not later than 2026-11-06. D2 p.21

Reserved for

Open tender; the TDS states the invitation is open to all eligible tenderers. No youth, women, PWD or AGPO reservation applies. D2 p.23

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened publicly immediately after the deadline in the Boardroom, first floor, Karachuonyo NG-CDF office, P.O. Box 36-40301 Kendu Bay; up to three Procuring Entity representatives sign the form. D2 p.23

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Open tender: tendering is open to all qualified and interested tenderers, per the Invitation to Tender. The tender notice lists this project as Open eligibility. D2 p.2
• Foreign tenderers must source at least 40% of contract inputs from national suppliers and contractors and show evidence; those not meeting this are automatically disqualified. A foreign tenderer is one not registered in Kenya or registered with less than 51% Kenyan citizen ownership. D2 p.6
• Joint ventures: maximum number of JV members is N/A in the TDS; a JV may not subcontract more than 10% of contract price to foreign firms. D2 p.21

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with Registrar of Companies: companies must submit a copy of a recent CR12 issued within the last 12 months from tender opening; sole proprietors/business name firms must provide Certificate of Registration and certified ID copy of sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. D2 p.25
• Copy of valid Tax Compliance Certificate issued by KRA, valid at least up to the tender closing date; verified on the KRA TCC checker. D2 p.25
• Form of Tender duly completed, signed and stamped. D2 p.25
• Duly completed, signed and stamped Tenderer's Eligibility - Confidential Business Questionnaire. D2 p.25
• Tender-specific written Power of Attorney, signed, stamped and dated, per ITT 22.3. D2 p.25
• Duly completed, signed and stamped Certificate of Independent Tender Determination. D2 p.25
• Duly completed, signed and stamped Self Declaration that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015 (Form SD1). D2 p.25
• Duly completed, signed and stamped Self Declaration that the tenderer will not engage in corrupt or fraudulent practice (Form SD2). D2 p.25
• Duly completed, signed and stamped Declaration and Commitment to Code of Ethics form. D2 p.25
• Bills of Quantities duly completed, signed and stamped. D2 p.25
• Duly completed, signed and stamped Tenderer Information Form. D2 p.25
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided in the tender document. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Proof of registration within county of residence: valid current Trading License / Single Business Permit issued by the County Government. D2 p.25
• Tender document must be tape bound and paginated/serial numbered continuously from first page to last (1, 2, 3... n). D2 p.25
• Kenyan tenderers must provide a valid tax clearance or exemption certificate from KRA (Qualification form item 2). D2 p.31
• Detailed work programme must be provided (other documents required in TDS). D2 p.23

Required only in some situations

• National Construction Authority registration is not a condition for tender but must be obtained before contract award and signature. Standard rule D2 p.6
• Joint venture: Competition Authority exemption is not a condition for tender but must be obtained before award if bidding as a JV. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• Works: renovation of three classrooms at Mango Primary School. Method statement, site organisation and organogram, mobilisation schedule and work programme must be submitted (scored items). D2 p.28
• Specific experience: a minimum of five similar building contracts 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client/PE, contact person, supported by signed contracts and completion certificates (8 marks each, 40 marks total). D2 p.28
• General experience: construction experience for at least the last 3 years, starting with 5 number of projects (10 marks). D2 p.28
• Critical equipment (scored, leased or owned with lease agreements or logbooks): 15-ton tipper lorry 1; pick-ups 1 ton 1; concrete mixer 0.3-1 m3 with batch weighing 1; concrete vibrator 40-60mm 1; excavator/backhoe 1. D2 p.28
• Key personnel: Project Manager (B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya), Site Agent (Diploma in Civil Engineering/Building/Construction), Artisan (Certificate in Building). Scored on qualifications and experience. D2 p.28
• Technical pass mark is 70% (out of 100); bidders below it are non-responsive and do not proceed to financial evaluation. D2 p.29
• Preparation of the price: bidders must quote entirely in Kenya shillings including all taxes; prices are fixed (not subject to adjustment). D2 p.2

Financial

• Minimum average annual construction turnover and minimum financial capability amounts are left blank ([insert amount]) in the qualification criteria; the tender does not state a figure. Not stated D2 p.31
• Financial capability scoring: resources equal or above the cost of project score 5; turnover ratios to project cost score 5, 3 or 2; audited financial reports for 2023, 2024 and 2025 must be attached (score 0 if not attached). D2 p.28
• Subcontracting permitted up to 10% of total contract amount; more than 10% requires specifying the activities and subcontractors in the Form of Tender. D2 p.23

How and where to submit

• Submit in one original and one copy, in sealed envelopes marked with the tender number, in the tender box at the NG-CDF office (ground floor) or by post/hand to Fund Account Manager, P.O. Box 36-40301 Kendu Bay. Original marked ORIGINAL, copy marked COPIES, each inner envelope bearing names/addresses and reference number. D2 p.2
• Submission address: Tender Box on the ground floor, Karachuonyo NG-CDF Office, P.O. Box 36-40301 Kendu Bay. Courier/hand delivery addressed to Fund Account Manager at same P.O. Box. D2 p.2
• Tender notice: deposit sealed envelopes marked with the category number (tender no.) at NG-CDF office tender box or send to Fund Account Manager; late applications not accepted. D1 p.2

Lots and categories

• Single contract; no lots stated for this tender. Not stated D2 p.24

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated cost of works
• Minimum average annual turnover and financial capability amounts (blank in Section III)
• Number of years for litigation history and history of non-performing contracts
• Bills of quantities, drawings and technical specifications (Sections V-VII) not reviewed
• Form of Tender, Tender Forms and bidder declarations (Section IV) not reviewed
• General Conditions of Contract and Special Conditions (Sections VIII-X) not reviewed
• Performance security requirements and amount
• Any addenda to the tender, none provided
• Number of required tender copies beyond one original and one copy (confirm)
• Required contract completion period

Terms explained

TDS

Tender Data Sheet: the tender-specific particulars that override the general Instructions to Tenderers.

Tender Securing Declaration

A signed declaration, instead of cash or bank guarantee, promising to accept debarment if the bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected and not evaluated further.

AGPO

Access to Government Procurement Opportunities: reservations for youth, women, persons with disability, not applicable here as the tender is open.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies.

NCA

National Construction Authority, which requires contractors to be registered for construction works.

Power of Attorney

Written authority allowing a named person to sign and commit the tenderer.

JV

Joint Venture: two or more firms bidding together as one tender.