Renovation of Three Classrooms at Ndere Primary School - Karachuonyo NG-CDF open tender (Works)

What is being bought

Renovation of three classrooms at Ndere Primary School in Karachuonyo Constituency, Kendu Bay, funded by Karachuonyo NG-CDF, under open (national) tender reference KARACHUONYO/NG-CDF/EDU/NDERE/PRY/30/2026/2027. Tenders are submitted in hard copy only.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered on or before 11 November 2026 at 11:00 AM; electronic submission not permitted. No addenda changed this date in the material reviewed. D2 p.23

Bid / tender security

No tender security is required. Instead a duly filled, signed and stamped Tender Securing Declaration Form must be attached. The Tender Securing Declaration is not a cash or bank guarantee amount; a failed declaration can lead to PPRA debarment recommendation. D2 p.22

Tender fee

Ksh 1,000 non-refundable fee to purchase a paper set of tender documents (cash or banker's cheque payable to Karachuonyo National Government Constituency Development Fund). Electronic download is free. Unverified D1 p.2

Site visit

اختياري
Site visit is optional (not mandatory). Tenderers are encouraged to visit the site at their own cost and risk. D2 p.22

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.22

Reserved for

Not reserved: the Tender Data Sheet says the invitation is open to all eligible tenderers and the portal lists no reserved group. D2 p.23

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened publicly immediately after the closing deadline in the Boardroom, first floor, Karachuonyo NG-CDF Office, P.O. Box 36-40301 Kendu Bay; tenderers' representatives may attend. Three representatives of the Procuring Entity sign the Form of Tender. D2 p.23

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers. The Tender Data Sheet states the invitation is OPEN to all eligible tenderers, and no reserved group applies. D2 p.2
• Foreign tenderers (not registered in Kenya, or registered with less than 51% Kenyan ownership) must source at least 40% of contract inputs from national suppliers and contractors and must provide evidence; joint ventures may not subcontract more than 10% of contract price to foreign firms. Standard rule D2 p.6
• Contractors must be registered with the National Construction Authority before undertaking construction works; registration is not required to tender but is a condition of contract award and signature. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Proof of registration with Registrar of Companies: for companies, a copy of recent CR12 issued within the last 12 months from tender opening; for firms under business name, Certificate of Registration and certified ID copy of sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. D2 p.25
• Copy of valid Tax Compliance Certificate issued by KRA, valid at least up to the tender closing date (verified on KRA TCC checker). D2 p.25
• Duly completed, signed and stamped Tenderer's Eligibility - Confidential Business Questionnaire. D2 p.25
• Tender-specific Power of Attorney (signed, stamped and dated) authorising the signatory. D2 p.23
• Duly completed, signed and stamped Certificate of Independent Tender Determination. D2 p.25
• Self-declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, signed and stamped. D2 p.25
• Self-declaration (Form SD2) that the tenderer will not engage in corrupt or fraudulent practice, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Duly completed, signed and stamped Tenderer Information Form. D2 p.25
• Dully filled, signed and stamped Tender Securing Declaration Form in the format provided in the tender document. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current trading licence / Single Business Permit issued by the County Government (proof of registration within county of residence). D2 p.25
• Detailed work programme (Other documents required under ITT 52.2). D2 p.23
• Kenyan tenderers must provide a valid tax clearance or tax exemption certificate from KRA. Standard rule D2 p.6
• Tender documents must include: one original marked ORIGINAL plus one copy marked COPY. D2 p.23

Experience, licences and financial capacity

Technical

• General experience: experience under construction contracts for at least the last 3 years, starting with 5 projects (10 marks). D2 p.28
• Specific experience: a minimum of five similar building contracts 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client/PE and contact, supported by signed contracts and completion certificates (40 marks). D2 p.28
• Critical equipment (10 marks): 15-ton tipper lorry (1), 1-ton pick-up (1), concrete mixer 0.3m3 to 1m3 with batch weighing (1), concrete vibrator 40mm-60mm (1), excavator/backhoe (1). Leased or owned; lease agreements or logbooks attached. D2 p.28
• Key personnel (15 marks): Project Manager (B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya, 10 years total and 5 years similar works); Site Agent (Diploma in Civil Engineering/Building/Construction, 8 years total, 5 similar); Artisan (Certificate in Building, 8 years total, 5 similar). D2 p.28
• Technical score is out of 100 with sections: method statement, site organisation, mobilisation schedule, work programme (10 marks); additional information on litigation and current commitments including ongoing NG-CDF Karachuonyo contracts (5 marks). D2 p.29
• Bills of quantities must be priced in Kenya shillings with all taxes; prices are fixed (not subject to adjustment). D2 p.21

Financial

• Financial capability: access to liquid assets, unencumbered real assets or credit sufficient for the construction cash flow; audited balance sheets for 2023, 2024 and 2025. The scored financial capability (10 marks) gives full marks where resources equal or exceed project cost. The specific cost threshold is not stated in the material reviewed. D2 p.28
• Turnover is scored against project cost: 5 times cost (5 marks) down to lower than cost (1 mark); copies of audited financial reports required, otherwise 0 marks. D2 p.29
• Minimum average annual construction turnover and similar-contract minimum values are left as blanks in the qualification section of the document and are not stated. Not stated D2 p.30

How and where to submit

• Deliver sealed tender in plain sealed envelope marked with tender number to the Tender Box at the Karachuonyo NG-CDF Office, ground floor, P.O. Box 36-40301 Kendu Bay, marked for Fund Account Manager. Submit one original and one copy. D2 p.2
• Envelope structure: the tender is in a single sealed envelope; inside, separate sealed envelopes marked ORIGINAL and COPIES, each bearing the Procuring Entity's name and address, tenderer's name and address, and tender reference number. Standard rule D2 p.12
• All pages of the tender must be serialised chronologically; the original and copies must be typed or written in indelible ink and signed by the authorised person, with all amended pages initialled. D2 p.2
• Tender documents may be obtained free electronically from the NG-CDF or PPIP websites; paper purchase costs Ksh 1,000 non-refundable. Tenderers who download must email particulars to cdfkarachuonyo@ngcdf.go.ke for clarifications and addenda. D2 p.2

Lots and categories

• Single contract; no lots are defined for this tender. Not stated D2 p.23

What the addenda changed

• No addenda were included in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Full Form of Tender, Bills of Quantities, drawings and specifications (Parts 2 and 3) were not provided.
• Engineer's estimate or contract value not stated.
• Minimum turnover, similar-contract value and years figures left blank in the qualification form.
• Any addenda after November 3, 2026 (none provided).
• Financial capability cost threshold for the subject contract.
• Any pre-tender meeting minutes or clarifications.
• Portal closing time and tender opening details cross-checked only against the notice and TDS.

Terms explained

Tender Securing Declaration

A signed, stamped declaration promising to accept debarment if the tenderer withdraws or fails to sign the contract; used instead of a cash or bank guarantee here.

TDS

Tender Data Sheet: the section listing tender-specific values that override the general instructions.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without further evaluation.

AGPO

Affirmative action groups (youth, women, persons with disability) that may have reserved tenders; not applicable to this tender.

NCA registration

National Construction Authority registration required to undertake construction work in Kenya.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies.

Power of Attorney

Written authority allowing a named person to sign and commit the tenderer.

Lowest Evaluated Tender

The tender that passes qualification, is substantially responsive and has the lowest evaluated price.