Renovation of Three Classrooms at Kogana Primary School - Karachuonyo NG-CDF open tender KARACHUONYO/NG-CDF/EDU/KOGANA/PRY/5/2026/2027

What is being bought

Karachuonyo NG-CDF is tendering for the renovation of three classrooms at Kogana Primary School in Karachuonyo Constituency, Kendu Bay (open national tender, fixed prices, Kenya Shillings). Submission is by sealed hard copy only, closing 11 November 2026 at 11:00 AM.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Closing: tenders must be delivered no later than 11:00 AM on 11 November 2026 (no later date stated in material reviewed; no addenda provided). D2 p.22

Bid / tender security

No tender security (cash, bank guarantee or bond) is required. A Tender-Securing Declaration form, filled, signed and stamped, must be attached instead; a bidder who executes it may be recommended for debarment by PPRA. D2 p.22

Tender fee

Hard-copy set costs a non-refundable Ksh 1,000 (cash or banker's cheque payable to Karachuonyo National Government Constituency Development Fund). Electronic download from the websites is free of charge. D2 p.2

Site visit

Optional
Pre-tender site visit is optional, not mandatory. Contractors are advised to visit sites at their own cost and risk. D2 p.22

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.22

Reserved for

Not reserved. TDS ITT 35.2 states the invitation is open to all eligible tenderers. The portal lists no reserved group. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders are opened immediately after the closing deadline in the presence of tenderers' representatives who choose to attend, in the Boardroom on the first floor of the Karachuonyo NG-CDF Office, Kendu Bay. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.22

Who can apply

• Open national tender: all qualified and interested tenderers may bid. The tender is not reserved for youth, women, persons with disability or other groups. Eligible construction firms are invited per the notice. D2 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with Registrar of Companies. Companies must also submit a recent CR12 issued within the last 12 months from the tender opening date. Sole proprietors/business names: Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and Licence for Building Works 8 and above. Note the conflict with ITT 3.12 recorded in conflicts. Conflicting D2 p.25
• Valid Tax Compliance Certificate from KRA, valid at least up to the tender closing date (verified on KRA TCC checker). D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney, duly signed, stamped and dated, authorising the signatory. D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, duly completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped in the format provided. D2 p.25
• Tender Securing Declaration Form, duly filled, signed and stamped in the format provided in the tender document (no cash or bank security is required). D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading Licence / Single Business Permit issued by the County Government (proof of registration within county of residence). D2 p.25

Experience, licences and financial capacity

Technical

• Technical evaluation is scored out of 100; a minimum of 70 percent (pass mark) is needed to proceed to financial evaluation. Bidders below the pass mark are non-responsive. D2 p.29
• Specific experience (scored, 40 marks): a minimum of five similar building contracts satisfactorily and 100 percent completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, signed contract and completion certificates. D2 p.28
• Critical equipment (scored, 10 marks): 15-ton tipper lorry, 1-ton pick-up, concrete mixer (0.3m3 to 1m3, with batch weighing), concrete vibrator (40-60mm) and excavator/backhoe, each minimum 1; leased or owned with lease agreements or logbooks attached. D2 p.28
• Key personnel (scored, 15 marks): Project Manager with B.Sc Civil Engineering or equivalent, registered with the Engineers Board of Kenya; Site Agent with diploma in civil engineering/building/construction; Artisan with building certificate. D2 p.28
• Other technical scored items (10 marks): method statement, site organisation and organogram, mobilisation schedule and work programme. Additional scored information (5 marks): litigation information, current work commitments, and ongoing NG-CDF Karachuonyo contracts. D2 p.29

Financial

• Financial capability (scored, 10 marks): access to liquid assets, real assets, lines of credit or other finance sufficient for cash flow; scoring is higher where financial resources equal or exceed the project cost. Minimum amount not filled in the document. D2 p.28
• Audited financial statements for 2023, 2024 and 2025 are scored (5 marks) on turnover against the project cost: 5 times project cost scores highest; zero marks if no audited reports are attached. D2 p.29

How and where to submit

• Hard copy only, physically delivered in a sealed envelope or package. Deposit in the NG-CDF Tender Box at the ground floor of Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay, or send to the Fund Account Manager at the same address. D2 p.2
• Submit one original plus one copy, the copy marked COPY. Original and copy are placed in separate sealed envelopes inside the outer sealed package, each marked with tender name and reference number, the Procuring Entity and the tenderer's name and address. D2 p.22
• Outer envelope must be a single sealed envelope, package or container bearing the name and reference number of the tender and a warning not to open before the opening time. Unsealed or unmarked envelopes are not accepted. Standard rule D2 p.13
• All pages must be chronologically serialised. Documents must be signed in indelible ink by an authorised person; alterations must be initialled. D2 p.2

Not covered in the documents we reviewed

• Contract value / budget for the works (not stated)
• Contract completion period and duration (not in material reviewed)
• Minimum turnover, liquid asset and similar-contract values left blank as [insert] in evaluation criteria
• Number of years for litigation and non-performance history left blank
• Part 2 Works Requirements: drawings, specifications and Bills of Quantities (Sections V-VII) not reviewed
• Section IV tendering forms (Form of Tender, Tender Securing Declaration, Power of Attorney formats) not reviewed
• Any addenda (A1, A2) or clarifications: none provided, so no changes are recorded
• Pre-tender meeting details: none specified in the TDS reviewed
• Scoring details on the Form of Tender and any specific detailed work programme requirement (TDS ITT 52.2) timing
• Document pages 3-5, 9, 11, 15, 17-20 and 35-119 of D2 not reviewed

Terms explained

TDS (Tender Data Sheet)

Section II of the tender document with tender-specific values that override the general Instructions to Tenderers (ITT).

Tender-Securing Declaration

A signed, stamped form in which the bidder promises to honour the tender; if it withdraws or fails to sign a contract, PPRA may be asked to debar it.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected and not evaluated further.

NCA

National Construction Authority; construction firms must be registered with it, with a licence for the works category.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies.

Tax Compliance Certificate (TCC)

KRA certificate proving tax obligations are met; it must be valid at least up to the closing date.

Power of Attorney

Written authority showing the person who signs the tender is authorised to bind the company.

Pass mark

Minimum score (70 percent of 100 technical marks) needed to move to financial evaluation.

PPRA

Public Procurement Regulatory Authority, which handles debarment and complaints.

Pre-tender site visit

Optional visit to the site before tendering; here it is not mandatory.