Renovation of Three Classrooms at Abundu Primary School - Karachuonyo NG-CDF Open Tender

What is being bought

Karachuonyo NG-CDF invites sealed tenders for the renovation of three classrooms at Abundu Primary School in Karachuonyo Constituency, Kendu Bay, under an open national tender using the standard tender document. Tender No. KARACHUONYO/NG-CDF/EDU/ABUNDU/PRY/29/2026/2027. Paper submission only.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered on or before 11 November 2026 at 11:00 AM. No later submissions are accepted. Portal record matches this date and time. D2 p.22

Bid / tender security

No cash tender security is required. The tenderer must attach a duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.22

Tender fee

Hard copy document costs a non-refundable Ksh 1,000 paid in cash or banker's cheque to Karachuonyo NG-CDF. Documents downloaded electronically are free. D2 p.2

Site visit

Optional
Site visit is not mandatory. Contractors are encouraged to visit and examine the site at their own cost and risk. No site visit date is stated. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Open tender. Not reserved for youth, women, persons with disability or AGPO groups. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened publicly immediately after the deadline, in the Boardroom on the first floor of the NG-CDF Office, P.O. Box 36-40301 Kendu Bay. Tenderers or representatives may attend. Three procuring entity representatives sign the forms. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers, subject to meeting the eligibility and qualification criteria in the document. The TDS confirms the invitation is open, not reserved. D2 p.2
• A tenderer is treated as foreign if it is not registered in Kenya, or if it is registered in Kenya but has less than 51 percent ownership by Kenyan citizens. Joint ventures are treated the same way for each member firm. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies incorporated under the Companies Act must submit a recent CR12 issued within the last 12 months from tender opening. Sole proprietors/business name firms submit a Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. See conflicts: ITT 3.12 says registration is a condition of award, not of tender. Conflicting D2 p.25
• Copy of a valid Tax Compliance Certificate issued by the Kenya Revenue Authority, verifiable on the KRA TCC checker. It must be valid at least up to the tender closing date. D2 p.25
• Form of Tender, duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney authorising the signatory (ITT 22.3). TDS specifies a duly signed, stamped and dated Power of Attorney. D2 p.25
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self Declaration Form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly completed, signed and stamped. D2 p.25
• Self Declaration Form SD2 that the tenderer will not engage in corrupt or fraudulent practice, duly completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped. D2 p.25
• Tender Securing Declaration Form, duly filled, signed and stamped in the format provided (replaces cash tender security). D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading Licence or Single Business Permit issued by the County Government, showing registration within the county of residence. D2 p.25
• Tender must be tape bound, well presented and paginated with continuous sequential page numbers from first to last page. D2 p.25
• Detailed work programme (other document required under TDS ITT 52.2). D2 p.23

Experience, licences and financial capacity

Technical

• Experience: at least five similar building contracts satisfactorily and 100 percent completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client and contact, supported by signed contracts and completion certificates. D2 p.28
• Key personnel: Project Manager (one) with B.Sc. Civil Engineering or equivalent registered by the Engineers Board of Kenya; Site Agent (one) with Diploma in Civil Engineering/Building/Construction; Artisan (one) with Certificate in Building. D2 p.28
• Critical equipment (scored): one 15-ton tipper lorry, one 1-ton pick-up, one concrete mixer (0.3m3 to 1m3 with batch weighing), one concrete vibrator (40mm-60mm), one excavator or backhoe. Leased or owned, with lease agreements or logbooks attached. D2 p.28

Financial

• Audited balance sheets or other acceptable financial statements for the last 3 years (2023, 2024 and 2025) must be submitted and show current soundness and long-term profitability. D2 p.29
• Financial capability is scored on turnover against project cost: 5 marks if turnover is at least 5 times the cost of the project; lower marks for 3 times, 1 time or below. D2 p.29
• Minimum average annual construction turnover and the minimum financial resources amount are blank in the template (not stated in the reviewed pages). Not stated D2 p.30

How and where to submit

• Deliver in a single sealed envelope marked with the category number (tender no.). Deposit at the NG-CDF Office Tender Box or send to the Fund Account Manager, P.O. Box 36-40301 Kendu Bay. Unverified D2 p.2
• Physical delivery only to the Tender Box on the ground floor of the NG-CDF Office, P.O. Box 36-40301 Kendu Bay. Electronic tenders are not permitted. D2 p.2
• Submit one original and one copy. TDS ITT 22.1 sets the number of copies at one, marked COPY. D2 p.2
• Tenderers are NOT allowed to submit tenders electronically. D2 p.22
• Prepare the original clearly marked ORIGINAL and the copy marked COPY. The original prevails if discrepancies exist. Standard rule D2 p.12
• Sealed envelope(s) must bear the tender name and reference number, the Procuring Entity name and address, and the tenderer name and address. Original and copies go in separately marked inner envelopes. Standard rule D2 p.13
• Number every page chronologically in serial order before submission. D2 p.2
• Documents must be signed by a person authorised by a written, stamped and dated Power of Attorney, and all entries amended must be initialled. D2 p.22

Not covered in the documents we reviewed

• Any addenda (A1, A2...) to the tender documents; none were provided, so the closing date and requirements may have changed.
• Contract value or budget estimate for the Abundu renovation.
• Minimum turnover, financial resource amounts and years for experience (Section III forms left as placeholders in the pages reviewed).
• Pre-tender meeting details, if any; only site visit and question deadline are stated.
• Section IV tender forms, Section VII specifications and drawings, and Bills of Quantities pages not provided.
• Performance security requirements and contract conditions (ITT 21.5 says N/A in TDS, but GCC/SC not reviewed).
• Detail of Section III item 9 and other pages of Section III and ITT pages 3-5, 15, 17-20 not reviewed.
• Whether the NCA registration must be submitted at tender or only before contract award.

Terms explained

TDS

Tender Data Sheet, the tender-specific part of the instructions that overrides the standard instructions where they conflict.

ITT

Instructions to Tenderers, the standard rules for preparing and submitting a bid.

Tender Securing Declaration

A signed, stamped form in which the bidder promises to honour the bid and accepts penalties such as debarment if it withdraws or refuses to sign the contract; here it replaces a cash bid bond.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive; a bid that does not is rejected and not evaluated further.

Power of Attorney

Written authority allowing a named person to sign and commit the company to the tender.

NCA

National Construction Authority, the regulator requiring contractors to be registered and grade-approved for works.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies.

Tax Compliance Certificate (TCC)

Certificate from the Kenya Revenue Authority confirming tax compliance; must be valid up to the closing date.

AGPO

Affirmative action reservation for youth, women and persons with disability; not applied to this open tender.

Bill of Quantities (BOQ)

Priced schedule of works items that the tenderer must complete, sign and stamp.

Addendum

A written amendment to the tender documents that overrides earlier terms.

Lowest Evaluated Tender

The responsive bidder who meets qualification criteria with the lowest evaluated price, selected for award.