Purchase and Installation of 10,000 Litres Water Tank and Planting of Fifty Fruit Trees at Obangla, Nyakech, Kunya and Nyamwala Primary Schools

What is being bought

Purchase and installation of 10,000 litre water tanks and planting of fifty fruit trees at Obangla, Nyakech, Kunya and Nyamwala Primary Schools in Karachuonyo Constituency, Kendu Bay, Homa Bay County, for Karachuonyo NG-CDF (Tender KARACHUONYO/NG-CDF/ENV/1/2026/2027). Quantity of tanks is not stated beyond the title, and the tender is open to all eligible tenderers.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered on or before 2026-11-11 at 11:00 AM at the Tender Box at the Karachuonyo NG-CDF Office (ground floor), or posted to The Fund Account Manager, P.O. Box 36-40301 Kendu Bay. Portal closing date matches. D2 p.2

Bid / tender security

No Tender Security is required. Instead, a duly filled, signed and stamped Tender-Securing Declaration Form must be attached. No other form of tender security is specified. D2 p.21

Tender fee

Tender documents cost Ksh 1,000 non-refundable if bought in cash or banker's cheque. Tender documents downloaded electronically from the portal or NG-CDF website are free of charge. Unverified D1 p.1

Site visit

Optional
Site visit is optional (not mandatory); tenderers are encouraged to visit and examine the site at their own cost. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. The notice and TDS state the tender is open; no youth, women, PWD or AGPO reservation applies to this tender. D2 p.21

Contract value

Not stated in the documents we reviewed Not stated D2 p.2

Tender opening

Tenders are opened immediately after the deadline in the Boardroom, first floor, Karachuonyo NG-CDF Office, Kendu Bay, in presence of tenderers' representatives who choose to attend. Three Procuring Entity representatives sign the opening forms. D2 p.3

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers (open tender, national). The TDS states the invitation is OPEN to all eligible tenderers, and no reservation to youth, women or PWD applies. D2 p.2
• Eligible tenderers must be registered with the National Construction Authority (NCA) before contract award and signature. Registration is not a condition for tender but must be obtained before award. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of valid Certificate of Registration with the Registrar of Companies, or for companies incorporated under the Companies Act, a recent CR12 issued within the last 12 months from tender opening; sole proprietors submit Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. D2 p.25
• Valid Tax Compliance Certificate from KRA, valid at least up to the tender closing date; verified on the KRA TCC checker. D2 p.25
• Form of Tender duly completed, signed and stamped. D2 p.25
• Duly completed, signed and stamped Tenderer's Eligibility - Confidential Business Questionnaire. D2 p.25
• Tender-specific written Power of Attorney, signed, stamped and dated, authorising the signatory. D2 p.25
• Duly completed, signed and stamped Certificate of Independent Tender Determination. D2 p.25
• Duly completed, signed and stamped Self Declaration that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015 (Form SD1). D2 p.25
• Duly completed, signed and stamped Self Declaration that the tenderer will not engage in corrupt or fraudulent practice (Form SD2). D2 p.25
• Duly completed, signed and stamped Declaration and Commitment to Code of Ethics form. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Duly completed, signed and stamped Tenderer Information Form. D2 p.25
• Tender Securing Declaration Form, duly filled, signed and stamped. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid county trading licence / Single Business Permit issued by the County Government (proof of registration within county of residence). D2 p.25
• Detailed work programme must be provided. D2 p.23
• Method statement, site organisation and organogram, mobilisation schedule and work programme are required as part of the technical proposal (scored). D2 p.28
• Contractor's Representative and Key Personnel schedule (Form PER-1/PER-2) and key personnel qualifications: Project Manager (B.Sc. Civil Engineering, registered with Engineers Board of Kenya), Site Agent (Diploma in Civil Engineering/Building/Construction), Artisan (Certificate in Building). D2 p.28
• Power of Attorney: Tender-specific written confirmation, signed and stamped, authorising the signatory (also required in the tender as a document). D2 p.23

Required only in some situations

• Evidence of tax obligations (valid KRA tax clearance certificate) for Kenyan tenderers as stated in ITT 3.14. Standard rule D2 p.6
• Foreign tenderers (not registered in Kenya or under 51% Kenyan-owned) must source at least 40% of contract inputs from national suppliers and contractors and provide evidence; otherwise automatically disqualified. Standard rule D2 p.6
• Joint ventures: not applicable on this tender (maximum JV members N/A). Where a JV is used, the Competition Authority exemption is needed as a condition of award. Standard rule D2 p.21

Experience, licences and financial capacity

Technical

• Critical equipment (scored): 15-ton tipper lorries (1), 1-ton pick-ups (1), concrete mixers (0.3 to 1 m3, 1), concrete vibrators (40-60mm, 1), excavator/backhoe (1). Leased or owned, with lease agreements/logbooks attached. D2 p.28
• Specific experience (scored 40 marks): minimum five similar building contracts 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact, supported by signed contracts and completion certificates, 8 marks each. D2 p.28
• Additional scored information: litigation information, current work commitments (including ongoing contracts with NG-CDF Karachuonyo Constituency). D2 p.29
• Subcontracting permitted up to 10% of the total contract amount; more than 10% must be specified in the Form of Tender with subcontractor details and qualifications. D2 p.23
• Prices are FIXED (not subject to adjustment). Alternative tenders are not considered and alternative completion times are not permitted. D2 p.21

Financial

• Minimum average annual construction turnover, financial capability (liquid assets, lines of credit) and number of similar contracts are scored or stated in the criteria; specific Kenya Shilling amounts are left blank in the document. Financial capability scored: financial resources equal or above project cost gets 5 marks. D2 p.28
• Audited balance sheets for last three years (2023, 2024 and 2025) are scored; turnover of 5 times cost of the project scores 5 marks. D2 p.29

How and where to submit

• Submit in plain sealed envelopes marked with the tender number, deposited in the NG-CDF tender box or addressed to The Fund Account Manager, Karachuonyo NG-CDF, P.O. Box 36-40301 Kendu Bay. D1 p.2
• Submit one original and one copy, sealed in separate envelopes marked ORIGINAL and COPIES, each bearing procuring entity name, tenderer name and tender reference number. D2 p.2
• All tender pages must be serialised chronologically. D2 p.2
• Tenders must be in Kenya Shillings and include all taxes. D2 p.2
• Tenderers who download the tender document must send their particulars to cdfkarachuonyo@ngcdf.go.ke to receive clarifications and addenda. D2 p.2
• Tender must be signed in indelible ink by an authorised person; alterations must be initialled. Standard rule D2 p.13

Lots and categories

• No lots stated for this tender. Not stated D2 p.21

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Quantity of water tanks and number of trees per school, and bill of quantities values (BOQ and drawings not in the reviewed pages).
• Contract value or budget estimate.
• Specific Kenya Shilling thresholds for minimum turnover, financial capability and similar contract value (blank in the criteria).
• Number of years for audited accounts/experience is stated but full schedule of Form EXP and Form FIN not reviewed.
• Technical specifications (Section VI), drawings (Section V) and delivery/installation timelines.
• Forms (SD1, SD2, Tender Securing Declaration, Power of Attorney format) and tender pages not provided.
• Any addenda issued after 2026-11-03.
• Pre-tender meeting details (none stated in reviewed pages).

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

Tender-Securing Declaration

A signed, stamped form in which the bidder declares it will accept sanctions if it withdraws or fails to sign; used instead of cash or bank security.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that misses any is rejected without further evaluation.

NCA

National Construction Authority, which registers contractors; registration is needed before contract award.

CR12

Company certificate of directors and shareholding issued by the Registrar of Companies.

TCC

Tax Compliance Certificate issued by the Kenya Revenue Authority.

Power of Attorney

A written authority letter allowing a named person to sign and commit the bidder.

AGPO

Affirmative action scheme reserving some tenders for youth, women and persons with disability; not applicable here.

Alternative tender

A bid offering a different approach from the one specified; not permitted here.