Supply and delivery of 150cc motorcycles for Ward Wate…

What is being bought

Makueni County Government, Department of Water, Sanitation and Irrigation invites tenders for the supply and delivery of 150cc motorcycles for Ward Water Officers. It is an open tender, not divided into lots, submitted electronically via the IFMIS portal, with a closing date of 12 November 2026 at 10:00 EAT.

What could disqualify you

Late tenders are rejected. Tenders received after the deadline are returned unopened. D1 p.6
Tenders that do not pass the preliminary examination (all mandatory documents in the preliminary evaluation checklist) are non-responsive and are not considered further. D1 p.32
A technical score below the pass mark of 55 out of 70 makes the bidder non-responsive at the technical stage. D1 p.33
A tenderer proven to have been involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D1 p.11
A firm may submit only one tender (as a tenderer or JV member). Taking part in more than one tender shall disqualify all tenders in which the firm is involved. Standard rule D1 p.11

Key facts

Closing: Thu 12 Nov 2026, 10:00 am
Tenders close on 12 November 2026 at 10:00 EAT. Submission is electronic via the IFMIS portal only. Late tenders are rejected. D1 p.28
Bid / tender security: No tender security is required. No tender-securing declaration is required either. D1 p.6
Tender fee: Tender documents obtained electronically are free of charge. No fee is stated for the tender document. D1 p.6
Site visit: Optional
No site visit. The pre-arranged site visit shall not be conducted. D1 p.27
Pre-bid meeting: Optional
No pre-tender conference will be held (TDS states date, time and place as N/A). D1 p.27
Reserved for: Not reserved. The TDS states that the invitation is not extended to any reserved group (youth, women, persons with disability, AGPO). The portal also lists no reserved groups. D1 p.29
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Online tender opening takes place at the same time as the closing deadline, 12 November 2026 at 10:00 EAT, at the entity's address given in the TDS. D1 p.29
Tender validity: Tenders must remain valid for 140 days. The invitation says this runs from the date of opening; the general ITT says it runs from the submission deadline. Confirm with the entity. Conflicting D1 p.28

Who can apply

Tendering is open to all qualified and interested tenderers (invitation to tender, para 2). The tender is not reserved to any group. D1 p.6
A tenderer may have the nationality of any country, subject to the restrictions in ITT 3.9 (countries Kenya prohibits trade with, or UN Security Council sanctions). Standard rule D1 p.11
Tenderers debarred by the PPRA from public procurement are ineligible. The debarred list is on the PPRA website www.ppra.go.ke. Standard rule D1 p.11
State-owned enterprises may compete only if they are a legal public entity, financially autonomous without significant subsidies, and operate under commercial law. Public employees and their close relatives are not eligible. Standard rule D1 p.11
A joint venture is not permitted to have more members than stated in the TDS, and the TDS states the maximum number of JV members as N/A. D1 p.27

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

A Kenyan tenderer must provide evidence of having fulfilled its tax obligations, by a current tax clearance certificate or tax exemption certificate issued by KRA. Standard rule D1 p.12

Experience, licences and financial capacity

Technical

Technical scoring: the tender must include a work plan showing the delivery period after the local purchase order. Delivery within 45 days scores highest; over 75 days scores zero. D1 p.33
Technical scoring: a warranty on company letterhead, signed and stamped, for at least six months or 6000 km, whichever comes first. D1 p.33
Technical scoring: a coloured catalogue of the motorbike to be supplied if the tender is won. D1 p.33
Technical scoring: clear, legible invoices of goods supplied to clients or other government institutions from 2021 to 2026 with a value of Ksh 1,500,000. Each attached document scores; a minimum number of documents must be attached. D1 p.33
Technical pass mark is 55 out of a total of 70 marks. Bidders must reach this score to be responsive at the technical stage. D1 p.33
Goods assembled in Kenya (motor vehicles) must be sourced from Kenya with no foreign substitutions. Standard rule D1 p.12

Financial

Technical scoring: signed and stamped audited financial accounts for 2024 and 2025, with the auditor's firm or individual ICPAK number attached. D1 p.33
The price quoted must be fixed and not subject to variation during contract performance. D1 p.28
Prices must be quoted in Kenya Shillings and include all taxes. Conditional discounts are rejected. D1 p.6

How and where to submit

Tenders must be submitted electronically via the IFMIS portal (Government of Kenya e-Sourcing portal). Manual submission is not permitted. D1 p.28
The TDS lists a physical address at Makueni County Headquarters, County Commissioners Building, 5th Floor Room 535, P.O Box 78-90300 Makueni, for tender submission, while also stating submission is electronic only. Ask the entity how submission is made. Conflicting D1 p.28
Tenders are to be serialised: all pages of the tender documents submitted must be chronologically serialised. D1 p.6
Tender must be submitted in English. Supporting documents in another language need an accurate English translation of the relevant passages. Standard rule D1 p.14
Clarification questions must be submitted in writing to reach the procuring entity before the stated deadline (TDS ITT 8.2 gives 12 October 2026 at 10:00). D1 p.27

Lots and categories

Lot No lotting: No lotting: the tender is a single contract and is not divided into lots. D1 p.27

What the addenda changed

No addenda were provided in the material reviewed. Addenda must be checked before submission. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: The TDS and invitation say tenders are electronic only via the IFMIS portal and must not be submitted manually, but the TDS also lists a physical address (County Commissioners Building, 5th Floor, Room 535) for tender submission. (D1 p.6 invitation para 8; D1 p.28 ITT 22.1, ITT 24.1 (5) and (8))
Tender validity start date: The invitation says tenders remain valid for 140 days from the date of opening. ITT 17.1 says the validity period starts from the submission deadline. The TDS gives 140 days only. (D1 p.6 invitation para 6; D1 p.16 ITT 17.1; D1 p.28 ITT 20.1)
Document template: The cover page of the bidding document says it is a standard document for procurement of small works, while the tender is for supply of goods (motorcycles). (D1 p.1 cover; D1 p.27 TDS)
Quantity: The invitation header reads 15 150CC motorcycles, while the tender title and TDS say 150cc motorcycles. The quantity is not confirmed from the schedule of requirements. (D1 p.6 invitation header; D1 p.27 TDS ITT 1.1 and portal record)

Not covered in the documents we reviewed

Section V Schedule of Requirements: technical specifications, quantities, delivery location and delivery schedule for the 150 motorcycles.
Section IV tendering forms (Form of Tender, price schedule, Confidential Business Questionnaire, SD1/SD2) - only listed, not provided.
Any addenda (A1, A2...) and clarification responses issued after the invitation.
Section VII Special Conditions of Contract: payment terms, delivery and liquidated damages.
Performance security amount and form (referenced in ITT 46 but not stated in the TDS given).
Number of tender copies required (ITT 19.1 refers to TDS, not stated).
Whether a margin of preference applies (TDS does not specify it).
Contract value or estimated budget.
Tender validity start-date clarification from the entity.
Section III post-qualification criteria beyond the preliminary and technical checks, and the evaluation weighting details.
Remaining pages of the document (only 27 of 100 pages reviewed).

Terms explained

TDS (Tender Data Sheet): The section of the tender document with specific values for this tender (dates, validity, security, submission rules). It overrides the general instructions where they conflict.
ITT (Instructions to Tenderers): The general rules that apply to all bidders, from the standard tender template.
IFMIS portal: The Government of Kenya e-Sourcing (electronic procurement) portal, where tenders are submitted and opened here.
Responsive: A tender that meets all mandatory requirements and technical pass mark. A non-responsive tender is rejected.
Tender security / Tender-Securing Declaration: A guarantee or signed declaration submitted with the tender to back the bid. Not required for this tender.
Preliminary examination: The first check of mandatory documents. Missing any one makes the tender non-responsive.
CR12: Kenyan company return listing the directors and shareholders of a limited company.
SD1 and SD2: Standard forms for the certificate of independent tender determination (anti-collusion declaration) that must be signed and stamped.
Single Business Permit: A county trading licence required in Kenya for businesses operating in a county.
ICPAK number: The registration number of an accountant or audit firm with the Institute of Certified Public Accountants of Kenya.
Power of attorney: Written authority allowing a named person to sign the tender on behalf of the company.
LPO (Local Purchase Order): The purchase order the entity issues to the supplier once awarded; delivery period is counted from it.
JV (Joint Venture): Two or more firms bidding together. Not allowed here as the TDS sets the maximum JV members as N/A.
AGPO: Affirmative action groups (youth, women, persons with disability) that can be given reserved tenders. This tender is not reserved.
Lot: A separately priced part of a tender. This tender has no lots.

Supply and delivery of 150cc motorcycles for Ward Water Officers - Makueni County (GMC/W/T/050/2026/2027)