Construction of 2 classrooms and supply of furniture at Shagha Primary School, NG-CDF Wundanyi (open tender)

What is being bought

Construction of a 2-classroom block with verandah, floor tiles, electric wiring and ceiling, plus purchase of 50 lockers, 50 chairs and a teacher's table and chair, at Shagha Primary School, Wundanyi, Taita Taveta County. Open tender by NG-CDF Wundanyi, reference NG-CDF/WDY/SHAGHA/01/2026-2027.

Key facts

Closing

Tue 10 Nov 2026, 10:30 am
Tenders must be delivered to the NG-CDF Wundanyi address on or before the closing date and time. The portal shows 2026-11-10 10:30 but the documents say 10/10/2026 at 10:00 (see conflicts). Conflicting D1 p.2

Bid / tender security

Tender security of KSh 80,000 from a financial institution recognised by CBK or an insurance company approved by PPRA, valid for 240 days. Forms allowed under ITT 21.2: unconditional bank guarantee, irrevocable letter of credit, banker's cheque, or other form in the TDS (none stated). Tender-securing declaration is not required. Security must be valid 30 days beyond tender validity. D1 p.26

Tender fee

Tender documents cost Kshs 1,000, non-refundable, paid in cash or banker's cheque to the address given. Tender documents downloaded electronically from tenders.go.ke are free of charge. D1 p.2

Site visit

Mandatory
Documents conflict on whether a site visit is mandatory. The works bill form says mandatory pre-tender site visit (failure means disqualification), date blank. ITT 7.1 says the site visit is encouraged, and the TDS says the pre-arranged pre-tender site visit SHALL NOT take place. Treat as mandatory until confirmed with the procuring entity. Conflicting D2 p.9

Pre-bid meeting

Optional
No pre-tender conference will be held. Questions must be submitted in writing no later than three days before closure of tender. D1 p.22

Reserved for

Not reserved. The TDS states the invitation is not reserved to any group (SMEs, women, youth or persons with disability). Note: project branding is designated for local registered PWD, youth or women groups as subcontractors, which is not a reservation of the tender. D1 p.24

Contract value

Not stated in the documents we reviewed Not stated D2 p.2

Tender opening

Public opening at NG-CDF Wundanyi Office Boardroom, in the presence of tenderers' designated representatives who choose to attend. Date conflicts with portal (see conflicts). Conflicting D1 p.24

Tender validity

Tenders remain valid for 210 days (counted from the tender submission deadline per ITT 20.1; the invitation says from the opening date, which is the same date). D1 p.23

Who can apply

• Open tender: tendering is open to all qualified and interested tenderers. Not a reserved tender. D1 p.2
• Joint ventures are not permitted for this tender (maximum number of JV members: not permitted). D1 p.22
• NCA registration: the ITT says registration with the National Construction Authority is not a condition for tender but must be in place before contract award and signature. MR12 separately asks for a valid NCA registration in the tender. See conflicts. Conflicting D1 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Registration or Incorporation. D1 p.26
• Certified valid Tax Compliance Certificate. D1 p.26
• Certified KRA PIN certificate showing VAT obligation. D1 p.26
• Certified valid Single Business Permit for Taita Taveta county. D1 p.26
• Certified CR12 for limited companies or CR13 for sole proprietors, issued within 6 months before tender opening, with National ID for all directors or sole proprietors. D1 p.26
• Form of Tender, dully filled, signed and stamped in the format provided. D1 p.26
• Certificate of Independent Tender Determination, filled, signed and stamped in the format provided. D1 p.26
• Self-Declaration Form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, filled, signed and stamped. D1 p.26
• Self-Declaration Form SD2 that the tenderer will not engage in corrupt or fraudulent practice, filled, signed and stamped. D1 p.26
• Declaration and Commitment to the Code of Ethics, filled, signed and stamped in the format provided. D1 p.26
• Tender bound (tape bound) and serialized 1, 2, 3, 4 on all pages including attachments. D1 p.26
• Valid NCA registration with licence category NCA 7 (above) for building works. D1 p.26
• Tenderer's Eligibility Confidential Business Questionnaire, filled, signed and stamped. D1 p.26
• Price Schedule Form / Bills of Quantities, filled, signed and stamped. D1 p.26
• Power of attorney certified by a commissioner of oath or advocate naming the authorised signatory, with the signatory's specimen signature (TDS: written power of attorney from a commissioner of oath). D1 p.26

Experience, licences and financial capacity

Technical

• Scope: construction of a 2-classroom block with verandah, floor tiles, electric wiring and ceiling, plus purchase of 50 lockers, 50 chairs, and a teacher's table and chair. D2 p.2
• Alternative tenders are not considered and alternative technical solutions are not allowed. D1 p.23
• Subcontracting: the Procuring Entity intends to use selected subcontractors for project branding (local registered PWD/youth/women groups), electrical works and mechanical works. Tenderers planning to subcontract more than 10% of work must specify the activities and subcontractor details in the Form of Tender. Maximum subcontracting percentage is blank. D1 p.24
• Technical evaluation (scored): presentation, company experience in building works (years, value of works in last 5 years, similar works), financial capacity, staff qualifications (project manager/foreman), equipment, and litigation history. A minimum of 70 marks is needed to proceed to the financial stage. D1 p.29

Financial

• Tender price must be quoted in Kenya Shillings and include all taxes. D1 p.2
• Tender price is fixed (not subject to price adjustment). D1 p.23
• Minimum financial capacity: access to liquid assets, credit or other finance sufficient for construction cash flow estimated at KSh 5 million for the contract, net of other commitments. D1 p.31
• Minimum average annual construction turnover of KSh 1,000,000, calculated as total certified payments received for contracts in progress or completed in the stated years divided by 3 years. Unverified D1 p.31
• Audited financial statements are required for the years stated in the criteria, but the years are inconsistent across the documents (see conflicts). Conflicting D1 p.31
• Performance bond of 5% of the contract sum, from an approved bank, must be submitted before any payment on account is made; the contractor must also furnish a second surety within seven days of contract signing. D2 p.6
• VAT: the Employer will deduct VAT from the contract sum at the prevailing rate and pay it to the Commissioner of VAT through interim certificates. Tenderers must include VAT in their rates. D2 p.6

How and where to submit

• Tenders must be delivered in person or by courier as physical (hard copy) tenders to NG-CDF Wundanyi, Fund Account Manager, P.O. Box 1122, Wundanyi. Electronic submission is not permitted. D1 p.23
• Electronic submission is not permitted: tenderers shall not submit tenders electronically. D1 p.23
• Tenders must be sealed in envelopes marked as required; unsealed or wrongly marked envelopes are not accepted. Inner envelopes must bear the Procuring Entity name and address, the tenderer name and address, and the tender reference number. Standard rule D1 p.14
• Number of copies required in addition to the original: stated as 0 in the TDS. Confirm with the procuring entity how many copies are required, since the ITT sets out copy requirements in general terms. Unverified D1 p.23
• Written power of attorney from a commissioner of oath is the authorisation needed for the person signing for the tenderer. D1 p.23

Lots and categories

• The number and identification of lots is blank in the TDS; the tender appears to be a single contract. Not stated D1 p.22

Not covered in the documents we reviewed

• Any addenda (A1, A2...) and their changes to dates, forms or requirements
• Contract completion period (stated only by reference to condition 31 of the Conditions of Contract)
• Maximum subcontracting percentage (TDS ITT 36.2 left blank)
• Exact site visit date (D2 p.9 left blank)
• Tender Security form options beyond the standard ITT list (TDS 21.2(d) not applicable)
• Number of copies required beyond the original (TDS 22.1 says 0 but no copy rule given)
• Section IV tendering forms, Section V drawings, Section VI specifications, Section VII full bill of quantities, and Section IX special conditions (not provided; likely contain values and forms)
• Contract value or budget estimate
• Certified/official NCA category details beyond NCA 7 (above) and the Taita Taveta business permit requirements
• Performance security amount and any other documents required under Special Conditions
• Procuring entity's written clarification responses and the minutes of any pre-tender meeting
• Procurement-related complaint office details (PPRA address given only in TDS ITT 54.1 as text)

Terms explained

TDS

Tender Data Sheet (Section II). It sets the specific values for this tender and overrides the general Instructions to Tenderers (ITT) where they differ.

ITT

Instructions to Tenderers (Section I). The general rules that apply to every bidder.

MR

Mandatory Requirement at the preliminary examination. A tender missing any MR item is treated as non-responsive.

Responsive / non-responsive

A tender that meets all mandatory requirements and conditions is responsive. A non-responsive tender is rejected and not evaluated.

Tender security

A guarantee or banker's cheque that a bidder submits with the tender, returned to unsuccessful bidders after contract signing. Forfeit if the bidder withdraws or refuses to sign.

Performance bond

A bond of 5% of the contract sum, given by the winning contractor before payment starts, to guarantee the work is completed.

AGPO

Affirmative Action groups (youth, women, persons with disability). Reserved tenders are limited to registered groups. This tender is not reserved.

CR12 / CR13

Company registry forms showing a company's directors (CR12) or a sole proprietor's details (CR13). Must be issued within 6 months before opening.

NCA

National Construction Authority. Contractors doing construction work in Kenya must be registered with it.

Tender-Securing Declaration

A signed declaration to secure the tender instead of a bank guarantee. Not required for this tender.

Power of attorney

A written document authorising a named person to sign for the company, certified by a commissioner of oath or advocate.

Preliminary examination

The first check of each tender against the mandatory requirements (MR1 to MR16) before technical and financial scoring.

Specialized subcontractor

A subcontractor named in the tender documents for a specific part of the works, whose qualifications may be added to the main tenderer's for evaluation.