Proposed construction of 2no. classroom and supply of furniture at Ngilinyi Primary School - NG-CDF Wundanyi tender

What is being bought

Construction of 2No. classroom block with verandah, floor tiles, electric wiring and ceiling, plus purchase of 50 lockers, 50 chairs and a teacher's table and chair, at Ngilinyi Primary School (Wundanyi Constituency, Taita Taveta County). Open tender by NG-CDF Wundanyi.

Key facts

Closing

Tue 10 Nov 2026, 10:30 am
Tenders must be delivered on or before 10/10/2026 at 10:00. Portal lists closing 2026-11-10 10:30, which conflicts with the tender documents. Conflicting D1 p.2

Bid / tender security

Tender security: KSHS 80,000 from a CBK-recognised financial institution or PPRA-approved insurer, valid for 240 days (per the Preliminary Evaluation MR 16). The TDS states a Tender Security SHALL NOT BE required, which conflicts. Conflicting D1 p.26

Tender fee

Tender document fee: non-refundable KSh 1,000 in cash or banker's cheque, payable at the procuring entity's address; electronic download is free. D1 p.2

Site visit

Optional
Pre-tender site visit: the TDS says no pre-arranged site visit will be held; the BQ form has a mandatory site visit clause with blank date. Conflicting D1 p.23

Pre-bid meeting

Optional
No pre-tender conference will be held, according to the TDS. D1 p.23

Reserved for

Not reserved: the TDS states the invitation is not extended to reserved groups. D1 p.25

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening at NG-CDF Wundanyi office boardroom, on 10/10/2026 at 10 am, immediately after the deadline. D1 p.24

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D1 p.23

Who can apply

• Tendering is open to all qualified and interested tenderers under open tender; reservation to specific groups is stated as not reserved in the TDS. D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Registration / Incorporation. D1 p.26
• Certified valid Tax Compliance Certificate (TBV). D1 p.26
• Certified KRA PIN Certificate with VAT obligation. D1 p.26
• Certified valid Single Business Permit for Taita Taveta county. D1 p.26
• Certified CR12 for limited companies and CR13 for sole proprietor firms, issued within 6 months from the date of tender opening, together with National ID for all directors or sole proprietors. D1 p.26
• Form of Tender, dully filled, signed and stamped in the format provided. D1 p.26
• Certificate of Independent Tender Determination, filled, signed and stamped. D1 p.26
• Self-Declaration that the tenderer is not debarred (Form SD1), filled, signed and stamped. D1 p.26
• Self-Declaration that the tenderer will not engage in corrupt or fraudulent practice (Form SD2), filled, signed and stamped. D1 p.26
• Declaration and Commitment to the Code of Ethics, filled, signed and stamped. D1 p.26
• Tape-bound and serialized tender document (1, 2, 3, 4 ...) covering all pages including attachments. D1 p.26
• Valid NCA registration and licence in category NCA 7 (above) building works. D1 p.26
• Tenderer's Eligibility - Confidential Business Questionnaire Form, filled, signed and stamped. D1 p.26
• Price Schedule Form / BQ, filled, signed and stamped. D1 p.26
• Power of Attorney certified by a commissioner of oath or an advocate naming the authorized signatory, with specimen signature of that person. D1 p.26
• Bid security is not in the tender-criteria list of mandatory documents only; see bid_security item. Unverified D1 p.26

Experience, licences and financial capacity

Technical

• Works scope: 2No. classroom block with verandah, floor tiles, electric wiring and ceiling; purchase of 50 lockers, 50 chairs, teacher's table and chair. D2 p.2
• Contractor must have a literate English-speaking site agent or representative on the works at all times, experienced in this kind of work. D2 p.20
• Specialized subcontractors may be designated for project branding (by selected local registered PWD/youth/women groups), electrical works and mechanical works. D1 p.25
• Site visit: the tenderer is encouraged to visit the site at NGILINYI Primary School; the BQ says no claims will be entertained for failure to visit. D2 p.3
• Bidder must sign and stamp each and every page of the tender document. D2 p.3

Financial

• Qualification: minimum average annual construction turnover of KSh 1,000,000 (calculated from certified payments in 2020, 2021 and 2022, divided by 3). Unverified D1 p.31
• Financial capability: access to or availability of liquid assets, credit lines and other finance sufficient for construction cash flow estimated at KSh 5 million for the contract. D1 p.31
• Technical evaluation: experience, staff, equipment and litigation are scored; pass mark to proceed to financial stage is 70 marks. D1 p.29

How and where to submit

• Physical hard-copy submission only; electronic submission not permitted. Address: NG-CDF Wundanyi, Fund Account Manager, Wundanyi Constituency, P.O. Box 1122, Wundanyi. D1 p.23
• Tenders must be delivered in a sealed envelope; the inner envelopes must bear the Procuring Entity's name and address, the tenderer's name and address and the tender reference number; unsealed or unmarked envelopes are not accepted. Standard rule D1 p.14
• Number of copies: 0 additional copies beyond the original. D1 p.23

Lots and categories

• Single contract; no lots. Unverified D1 p.3

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2...) if any were issued
• Full Tender Data Sheet pages for ITT 2.1 and ITT 8 if they differ
• Dates and details of the pre-tender site visit, if any
• Form of Tender and Tender-Securing Declaration templates
• Detailed Bill of Quantities totals and contract value
• Specification and drawings (D2 remaining pages)
• Conditions of Contract clauses on performance security and completion period (condition 31)
• Confirmation of which closing date (10/10/2026 or 2026-11-10) is correct

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that complete the Instructions to Tenderers.

MR

Mandatory Requirement: a document or item that must be submitted at preliminary evaluation or the tender is non-responsive.

Responsive

A tender that meets all mandatory terms and requirements of the tender documents.

Tender Security

A bank guarantee, banker's cheque or similar financial guarantee submitted with a tender to show seriousness.

AGPO

Affirmative action for youth, women and persons with disability procurement preferences.

Performance Bond

A bond of 5% of the contract sum from an approved bank, to be provided by the winning contractor on award.

NCA

National Construction Authority, which registers contractors for construction works.

CR12 / CR13

Company registry certificates listing company directors (CR12) or sole proprietor details (CR13).

Bill of Quantities (BQ)

A priced list of work items and quantities that the tenderer fills in with rates.