Supply & Delivery of Motorcycles - MUSWASCO/KWASH/26-27/04 (Murang'a South Water & Sanitation Co.)

What is being bought

Murang'a South Water and Sanitation Company Limited (MUSWASCO) invites sealed tenders for the supply and delivery of motorcycles, under an open national tender using a standard tender document, with delivery to its Kandara office in Murang'a. The quantity and model specifications are in Section V (Schedule of Requirements), which was not in the material reviewed.

Key facts

Closing

Wed 18 Nov 2026, 10:30 am
Tenders must be delivered to the submission address on or before 18 November 2026 at 10:30am. The portal and tender document agree on this date; no addendum was provided. D2 p.5

Bid / tender security

No Tender Security is required. A Tender-Securing Declaration (a signed declaration, not cash or a bank guarantee) must accompany the tender. The advert text contradicts this (see conflicts). Conflicting D2 p.25

Tender fee

No tender fee is stated in the material reviewed. Tender documents downloaded electronically are free of charge. D2 p.5

Site visit

Optional
No mandatory site visit applies to Lot 4 (motorcycles). The advert's mandatory pre-tender site visit covers Lots 1 and 2 only. D1 p.1

Pre-bid meeting

Optional
A pre-tender conference will not be held. D2 p.24

Reserved for

Tendering is open competitive. No reservation to a specific group (youth, women, persons with disability or AGPO) applies to this tender. D2 p.26

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened publicly at the MUSWASCO Managing Director's office, Kandara, in the presence of tenderers' designated representatives who choose to attend. D2 p.26

Tender validity

Tenders remain valid for 210 days. The Procuring Entity may ask for an extension of 30 days beyond the initial validity period. D2 p.25

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of purchase or download of the tender document: a receipt or copy of the email sent to MUSWASCO (email address in tender document). D2 p.29
• Certified copy of certificate of registration/incorporation, showing year of registration/incorporation. D2 p.29
• Certified copy of company PIN. D2 p.29
• Certified copy of a valid tax compliance certificate, with serial number and expiry date. D2 p.29
• Price Schedule filled in the format provided; any financial alterations must be countersigned by the tenderer. Must be dully filled, signed and stamped. D2 p.29
• Form of Tender filled in the format provided, dully filled, signed and stamped. D2 p.29
• Certified copy of a valid manufacturer's certificate (if bidding as manufacturer) or manufacturer's authorization certificate (if not the manufacturer). D2 p.29
• Duly filled Confidential Business Questionnaire in the format provided, signed and stamped. D2 p.29
• Certified audited financial accounts for the last 2 financial years (2023/2024, 2024/25, or certified management accounts for 2024/25), signed and stamped by the auditor, showing the auditor's ICPAK practising licence number. D2 p.29
• Litigation history form related to government contracts, signed or certified by a commissioner of oaths. D2 p.29
• Valid proof of county business permit, certified copy. D2 p.29
• Certified copy of CR12 with certified copies of identification cards or passports of directors, valid within 12 months from the tender opening date. D2 p.29
• Written power of attorney on tenderer's letterhead for the person signing the tender, signed or certified by a commissioner of oaths. D2 p.29
• Letter on tenderer's letterhead, signed and stamped, confirming the bidder is not debarred as a contractor in Kenya and is eligible to participate in procurement. D2 p.29
• Signed and stamped declaration on letterhead that the tenderer will not be involved in corruption or fraudulent practices if selected. D2 p.29
• Signed and stamped declaration and commitment to the Code of Ethics on letterhead. D2 p.29
• Signed and stamped certificate of Independent Tender Determination Code on letterhead. D2 p.29
• Tax clearance certificate from the Kenya Revenue Authority, for Kenyan tenderers. Standard rule D2 p.10
• Written power of attorney authorizing the signatory must be duly notarized by a commissioner of oaths. D2 p.25

Required only in some situations

• Manufacturer's authorization is required for this tender. D2 p.25

Experience, licences and financial capacity

Technical

• Evidence of at least 5 contracts of similar nature over the last 10 years, with client list and certified copies of award notices, purchase orders with invoices, or signed contracts with completion certificates or invoices (scored, 20 marks). D2 p.31
• Detailed company organization profile, mission, values, products and services, and key personnel qualifications and CVs (20 marks). D2 p.31
• Delivery period after contract signing: 1-30 days scores 10 marks; above 30 days scores 0. Must be accompanied by a commitment letter confirming the delivery period upon receipt of a Local Purchase Order. D2 p.31
• Physical address and contacts with certified evidence (title, premises lease, or latest utility bill) (10 marks). D2 p.31
• Authority to seek references from the tenderer's bankers, by committal letter (10 marks). D2 p.31
• All tender forms in Section IV fully filled for qualifications (10 marks). D2 p.31
• Tenders scoring below 70% on the technical evaluation (out of 100) are eliminated and not evaluated financially. D2 p.31

Financial

• Current ratio of 2:1 scores 10 marks; other ratios are prorated (ratio x 10 / 2). Average acid test ratio of 1:1 scores 10 marks, prorated as ratio x 10 / 1. D2 p.31
• Lowest evaluated price is compared item-wise (per good); unit prices are compared and award is recommended per item at prevailing market rates. D2 p.26

How and where to submit

• Written tenders only, delivered by hand or courier to the Managing Director, MUSWASCO, P.O Box 84-01034 Kandara, next to DC's Office-Kandara. Electronic tenders are not permitted. D2 p.5
• Submit one (1) original and one (1) copy of the original. D2 p.25
• Serialize all pages of the tender chronologically (numbered 1, 2, 3 and so on up to the last page, including attachments). D2 p.29
• Clarification questions must reach the Procuring Entity by 9 November 2026 at 17:00 hours. The tender form shows no pre-tender conference. D2 p.24
• Tenders that arrive after the deadline are rejected and returned unopened. Standard rule D2 p.17

What the addenda changed

• No addenda were provided with the material reviewed. Not stated P

Not covered in the documents we reviewed

• Section V Schedule of Requirements: motorcycle models, quantities, specifications and delivery schedule for Lot 4.
• Section VII Special Conditions of Contract: payment terms and delivery terms.
• Section IV tendering forms, including Form of Tender, Price Schedule, Tender-Securing Declaration form and Manufacturer's Authorization form.
• Post-qualification figures (minimum supply cash flow, minimum annual turnover, experience values) were blank template placeholders in the reviewed pages.
• Contract value or budget for the motorcycles supply.
• Performance security: ITT 47.3 says 10% of contract amount if required, but whether it applies to this contract is not confirmed.
• Any addenda after the original tender document.
• Tender fee: none stated; confirm no fee applies.
• Full pages of the Instructions to Tenderers (pages 13-14, 16-19, 21-23) and General/Special Conditions were not reviewed.

Terms explained

Tender-Securing Declaration

A signed, stamped declaration that the bidder will honour the tender if awarded, used instead of a cash or bank guarantee. Failure to honour can lead to debarment.

Tender Security

Money or a guarantee (cash, bank guarantee, insurer, etc.) submitted with a bid to protect the buyer if the bidder withdraws or refuses to sign.

TDS

Tender Data Sheet: the section of the tender document that gives the specific rules for this tender and overrides general instructions.

AGPO

Affirmative Action Procurement Opportunities for youth, women and persons with disability; this tender is open competitive, not reserved.

MR

Mandatory Requirement: a pass/fail item at preliminary evaluation. Failing any MR makes the bid non-responsive.

Responsive / non-responsive

A responsive bid meets all mandatory terms of the tender. A non-responsive bid is rejected and not evaluated further.

Power of attorney

A document authorising a named person to sign and bind the company to the tender.

Manufacturer's authorization

A letter from the motorcycle manufacturer allowing a supplier to offer its products in this tender.

CR12

Kenya company registry return listing company directors and shareholders.

Local Purchase Order (LPO)

A buyer's order issued to a supplier after award, which starts the delivery period.

Tender validity

The period during which the bid price remains valid and the bidder cannot withdraw without penalty.