Construction to completion of students dormitory at Ny…

What is being bought

Suna East NG-CDF (Suna East Constituency, Migori County) invites open tenders for the proposed construction to completion of a students dormitory at Nyikendo Mixed Secondary School under reference SUNE/NG-CDF/SSP/III/2026-2027. It is a single works contract with no lots. Bills of quantities, drawings and specifications were not in the material reviewed.

What could disqualify you

Late tenders will be rejected. A tender that arrives after the deadline is declared late, rejected and returned unopened. D2 p.7
A tender not accompanied by a substantially responsive Tender Security or Tender-Securing Declaration will be rejected as non-responsive. Standard rule D2 p.18
Tenders that do not pass the preliminary examination (eligibility and mandatory requirements in the ITT and Part 2) are treated as irresponsive and are not considered further. D2 p.31
If a tenderer fails to submit the information required for qualification, or the Procuring Entity cannot verify it after reasonable steps, the tender will be rejected. Standard rule D2 p.17
Tenders quoted in currencies other than Kenya shillings will be determined non-responsive and rejected. Standard rule D2 p.23

Key facts

Closing: Mon 16 Nov 2026, 10:00 am
Closing deadline for submission of tenders, after all addenda (none were provided): 16 November 2026 at 10:00 local time. Unverified D2 p.29
Bid / tender security: Invitation states a bid security of 3 percent of the bid price must accompany all tenders. TDS states a Tender Security shall not be required and a Tender-Securing Declaration shall be required. Section III lists a bid bond of 3 percent of total contract value. Sources disagree on form and basis. If a declaration is used, it must use the Section IV form. Bid security validity under ITT 21.3 is 30 days beyond the tender validity period. Conflicting D2 p.7
Tender fee: Tender documents may be obtained free of charge from the Suna East NG-CDF office in Migori Town or downloaded free from tenders.go.ke. D2 p.7
Site visit: Optional
A pre-arranged site visit will not take place, but interested bidders may visit the site for clarification. Site visits are optional at the tenderer's own cost and risk. D2 p.28
Pre-bid meeting: Optional
No pre-tender conference will take place. D2 p.28
Reserved for: The invitation (advert) lists this tender as General, and the portal lists no reserved group. The TDS says the invitation is open to all and extended to women enterprises, youth enterprises and enterprises of persons living with disability under ITT 35.2. Conflicting. Conflicting D2 p.30
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders are opened publicly immediately after the deadline, at the Suna East NG-CDF offices in Migori Town adjacent to IEBC offices, in the presence of tenderers' representatives who attend. Unverified D2 p.29
Tender validity: Tender validity is 120 days. The invitation counts from the opening date, but ITT 20.1 counts from the submission deadline. Sources disagree on the start date. Conflicting D2 p.28

Who can apply

Tendering is open to all qualified and interested tenderers under an open competitive method using a standardized tender document. The tender-specific reservation for women, youth and persons with disability is addressed separately below and conflicts with the advert. D2 p.7
A joint venture is treated as a foreign tenderer if member firms are not registered in Kenya or have less than 51 percent Kenyan ownership. A JV may not subcontract more than 10 percent of the contract price to foreign firms. Standard rule D2 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

A Kenyan tenderer must provide a valid tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.13
If the tenderer plans to subcontract more than 10 percent of total volume of work, it must name the activities, subcontractors, and their qualifications and experience in the Form of Tender. D2 p.30

Experience, licences and financial capacity

Technical

Minimum pass mark of 70 marks in the technical evaluation to proceed to the financial stage. D2 p.32
Experience in building works: 3 years and above earns the full 10 marks; others are prorated as (No. of Years x 10)/3, calculated from the date of the first LPO/contract attached. D2 p.32
Magnitude of building works business for 2020, 2021 and 2022: Kshs 3,000,000 and above earns 15 marks, others prorated; completion certificates must be attached. D2 p.32
Number of building works businesses in 2020, 2021 and 2022: 5 and above earns 10 marks, others prorated. D2 p.32
Maximum subcontracting is 15 percent of the total contract amount. D2 p.30
Specialized subcontractors may be proposed for electrical works, roofing works and plumbing works. D2 p.30

Financial

Access to credit: a letter from a commercial bank indicating the amount of credit, addressed to the FAM/Head of Procuring Entity. Kshs 500,000 and above earns 10 marks, others prorated. D2 p.32
Liquidity ratio (current assets to current liabilities) of 1:1 and above earns 5 marks; audited accounts for 2021 must be attached. D2 p.32
Prices must be quoted in Kenya shillings and include all taxes. D2 p.7
Tender prices are fixed. D2 p.28

How and where to submit

Tenders must be delivered by hand in plain sealed envelopes, marked with the tender number and addressed to the Fund Account Manager, Suna East NG-CDF, P.O Box 923-40400, Suna-Migori, deposited in the tender box at the entrance of the office. Conflicts with ITT 24.1 and 27.1 in the TDS, which say tenders shall be submitted electronically through tenders.go.ke. Conflicting D1 p.2
Address for submission: FUND Account Manager, Suna East NG-CDF, P.O Box 923-40400, Suna-Migori, offices in Migori Town adjacent to IEBC offices. D2 p.8
The TDS says tenders shall be submitted electronically and through tenders.go.ke. The invitation says electronic tenders will not be permitted. This conflicts with the physical delivery instructions above. Conflicting D2 p.29
Invitation states electronic tenders will not be permitted; deliver completed tenders to the submission address on or before 16 November 2026. D2 p.7
Put the tender in one sealed envelope or package bearing the tender name and reference number. Inside, use separate sealed envelopes marked ORIGINAL and COPIES. Each inner envelope shows the Procuring Entity name and address, the tenderer name and address, and the reference number. Standard rule D2 p.19
Submit one original marked ORIGINAL and 1 copy marked COPY. D2 p.29
Serialize (number) all pages of the tender documents submitted. D2 p.7
Tenders must be in English. Supporting documents in other languages need an accurate notarized translation of the relevant passages. Standard rule D2 p.15

Lots and categories

Lot single contract: The number and identification of lots is N/A; this is a single contract. D2 p.28

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: Advert says deposit sealed hard-copy tenders in the tender box at the Migori office. Invitation says electronic tenders will not be permitted. TDS ITT 24.1 and 27.1 say tenders shall be submitted electronically via tenders.go.ke. Portal says Written (Physical/Hard Copy). Ask the Procuring Entity which method applies. (D1 p.2; D2 p.7 (item 9); D2 p.29 (ITT 24.1, 27.1); P)
Bid security form and amount: Invitation requires bid security of 3% of bid price. TDS says a Tender Security shall not be required and a Tender-Securing Declaration shall be required. Section III preliminary check requires a bid bond of 3% of total contract value. (D2 p.7 (item 7); D2 p.29 (ITT 21.1); D2 p.31 (preliminary item 7))
Reserved group (women, youth, PWD): Advert and portal list this as General with no reservation. TDS ITT 35.2 says the invitation is open to all and extended to women, youth and persons with disability enterprises. (D1 p.1 (target group General); P (reserved groups none listed); D2 p.30 (ITT 35.2))
NCA registration timing: Section III lists valid NCA registration Category 8 and above as a mandatory preliminary check. ITT 3.12 says registration is not a condition for tender but a condition of contract award and signature. (D2 p.31 (preliminary item 4); D2 p.13 (ITT 3.12))
Tender validity start date: Invitation says tenders remain valid for 120 days from the date of opening. ITT 20.1 says validity starts from the submission deadline. (D2 p.7 (item 6); D2 p.28 (ITT 20.1))

Not covered in the documents we reviewed

No addenda ([A1], [A2]...) were provided, so changes since issue cannot be confirmed; check tenders.go.ke and the office before submitting.
Part 2 Works Requirements (Section V drawings, Section VI specifications, Section VII bills of quantities) not provided.
Contract value or cost estimate is not stated.
Performance security amount and form are not stated (TDS ITT 21.5 and 52.2 say N/A; ITT 52.3 says no performance security for contracts under Kshs 5 million; ITT 52.1 says 21 days from the letter of acceptance).
Blanks in the TDS and Section III: the JV maximum members (ITT 3.1), minimum turnover, years, number and value of similar contracts, and financial capacity amount.
Key staff and Contractor's Representative requirements (Form PER-1 and PER-2) are blank forms only.
Litigation history years and non-performance years are blank.
Pre-tender site visit time and location are not stated (no visit is scheduled).
Section IV forms (Form of Tender, Tender-Securing Declaration) are only partly reproduced.
The cover page tender number reads SUNE/NG-CDF/SSP/III/2026-20276, while other sources read 2026-2027; confirm the reference.

Terms explained

TDS: Tender Data Sheet: the tender-specific rules (Section II) that override the general Instructions to Tenderers.
Tender Security / Tender-Securing Declaration: A bank guarantee or signed declaration submitted with the tender to show the bidder will not withdraw or refuse to sign if awarded. A declaration can lead to debarment.
Bid bond: A security (usually a bank guarantee) for the bid amount, here set in Section III at 3 percent of contract value.
Responsive / non-responsive: A tender that meets all mandatory requirements is responsive; one that does not is rejected as non-responsive.
Preliminary examination: The first check of mandatory documents and forms before technical or financial scoring.
Pass mark: Minimum technical score (70 marks) needed to move to the financial stage.
NCA: National Construction Authority, which registers contractors for construction works in Kenya.
CR12: Company registration document listing directors and shareholders, issued by the Registrar of Companies.
JV: Joint venture of two or more firms bidding together.
Specialized subcontractor: A subcontractor for a designated specialist part of the works (here electrical, roofing and plumbing).
LPO: Local Purchase Order: a buyer order that can be used as evidence of past contracts.
Performance Security: Security the winning bidder must provide after award, within the period stated in the letter of award.
Addendum: A written change to the tender documents that overrides the original text.
Reservation (AGPO): Set-aside for specified groups (women, youth, persons with disability, or SMEs) that may be restricted to registered members of those groups.

Construction to completion of students dormitory at Nyikendo Mixed Secondary School, Suna East (SUNE/NG-CDF/SSP/III/2026-2027)