Periodic maintenance of Wamalicha, Nabuyeywe and Ng'oli roads, West Bukusu Ward, Bungoma County

What is being bought

Periodic maintenance of Wamalicha, Nabuyeywe and Ng'oli roads in West Bukusu Ward, Bungoma County, about 3.5 km per the tender schedule (Tender BGM/CNTY/RPW/CEF/OT/048/2026-2027, Negotiation No. 2656976-2026/2027). It is a single open national works tender for road contractors registered with the National Construction Authority (NCA) at NCA 8 and above.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received on the IFMIS portal by this date and time. The portal record and advert give 17 November 2026 at 11:00 AM; the TDS ITT 22.1 gives a different date (see conflicts). Conflicting D1 p.1

Bid / tender security

Bid security of Ksh157,000 from a reputable bank, financial institution or insurance company approved by PPRA. Form at bidder's option: cash, bank guarantee, insurance company guarantee, or a licensed financial institution guarantee (ITT 19.2). Valid 30 days beyond the tender validity period (ITT 19.3). The tender security must be original and in the stated amount. D2 p.27

Tender fee

Tender documents may be downloaded free of charge using the IFMIS Negotiation Number. No tender fee is stated for submitting a bid. D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit at the Department of Roads boardroom. A site visit certificate is issued as evidence of attendance and must be attached to the bid. D2 p.26

Pre-bid meeting

Mandatory
Pre-tender meeting at the same date, time and place as the site visit (Department of Roads boardroom). Questions must be submitted in writing not later than three days before the meeting. D2 p.26

Reserved for

Open tender: not reserved for youth, women, persons with disabilities or AGPO groups. The TDS group field for ITT 33.4 is blank. D1 p.4

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the closing time, in the presence of bidders or their representatives who attend. Venue differs between the advert (Ministry conference hall) and the TDS (Department boardroom, Kanduyi). Conflicting D1 p.8

Tender validity

Tenders remain valid for 120 days from the closing date. Shorter validity is rejected as non-responsive. D2 p.27

Who can apply

• Open national tender: tendering is open to all qualified and interested tenderers. The schedule lists eligibility as NCA 8 and above for this road. D2 p.7
• Eligibility for this lot: registration with the National Construction Authority for Road works at NCA 8 and above, with a valid annual practicing licence. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Valid copy of tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid NCA registration certificate for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN or VAT certificate issued by KRA. D2 p.8
• Bid security of Ksh157,000 from a reputable bank or insurance company approved by PPRA (see bid_security). D2 p.8
• Duly filled, signed and stamped form of tender in the prescribed format. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as per CR12. D2 p.8
• Power of Attorney specific to this bid, duly executed and sealed, witnessed by a Commissioner of Oaths (not a general power of attorney), confirming the signatory's authority. D2 p.27
• Attach the site visit certificate issued at the mandatory pre-bid site visit. D2 p.31

Experience, licences and financial capacity

Technical

• Every bidder must be represented at the site visit by one technical person with at least a Diploma in Civil or Highway Engineering. That person must bring original ID/passport and certified copies of the diploma and engineering registration, plus an original signed introductory letter on company letterhead and stamp. Certified copies must be certified by a Commissioner of Oaths or Notary Public. One person may represent only one company. D1 p.1
• Technical evaluation scores key personnel (site agent, surveyor, foreman) up to 20 marks, plant and equipment up to 10 marks, work methodology up to 25 marks, work safety up to 10 marks and history of non-performance up to 5 marks. Total 100; 70% or above is responsive. D2 p.31
• Work programme and cash flow estimate are scored (0-15 marks) and a detailed method statement is scored (0-10 marks). D2 p.33

Financial

• Financial statements certified by a reputable audit firm for the last two years are scored (3 marks). D2 p.33
• Average turnover figures for the last two years are scored (3 marks). D2 p.33
• Undertaking from the bank providing a current line of credit specific to this tender is scored (5 marks). D2 p.33
• Experience is scored (up to 15 marks), including general experience and similar contracts each with a minimum value of KShs 2,000,000 in the last four years, with completion certificates attached. D2 p.33

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) to be received by the closing time. Manual submissions are not accepted. D1 p.1
• Complete tender documents must be uploaded in PDF format through the IFMIS Supplier Portal at www.supplier.treasury.go.ke. The D2 cover contains a typo in the portal address (rteasury), so use the D1 address. D1 p.8
• Number of copies beyond the original: none specified. D2 p.27
• Written clarification requests must reach the Procuring Entity at the Department of Roads, Infrastructure and Public Works, P.O Box 437-50200 Bungoma, by 13/11/2026. Email roadsbgmcounty@gmail.com. Questions for the pre-tender meeting must reach the entity not later than three days before the meeting. D2 p.26

Not covered in the documents we reviewed

• Addenda or clarifications issued after the advert (none were in the material)
• Contract value / engineer's estimate
• Full Section III scoring detail and Section IV forms (only parts reviewed)
• Bills of quantities and technical specifications (Sections V-VII)
• Contract conditions and performance security details (Sections VIII-X)
• Confirmation of the correct closing date after the TDS conflict
• Confirmation of the opening venue
• Clarification response if any requests are made before 13/11/2026

Terms explained

TDS

Tender Data Sheet: the tender-specific particulars that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules in the tender document on how to prepare and submit bids.

Tender security

A bank, insurance or other guarantee (or cash) of a set amount, submitted with the bid to show the bidder will keep its offer and sign if awarded.

Tender-Securing Declaration

A signed declaration that can replace a tender security where the TDS allows it. Here the TDS requires a tender security instead.

AGPO

Access to Government Procurement Opportunities: a registration scheme for youth, women and persons with disabilities. This tender is open, so AGPO is not required.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive. A bid that does not is non-responsive and is rejected without full evaluation.

NCA 8 and above

Registration with the National Construction Authority in contractor category 8 or higher, needed for road works.

IFMIS Supplier Portal

The government electronic procurement system where tenders must be uploaded as PDFs.

CR12

Company Registry return listing directors and shareholders, issued by the Business Registration Service and needed to show recent company details.

Preliminary/mandatory evaluation

The first screening stage, where bids missing any listed item are non-responsive.