Bungoma County open tender 060/2026/2027: periodic maintenance of Milani Road, Bokoli Ward (Negotiation No. 2656952)

What is being bought

Periodic maintenance (works) of Milani Road in Bokoli Ward, Bungoma County, under open national tender BGM/CNTY/RPW/CEF/OT/060/2026-2027, road length 1.5 km, NCA 8 and above, reserved for Women per the advert and TDS. The portal lists no reserved group. Contract value is not stated.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received through the IFMIS Supplier Portal by this date and time (Local Time). The portal record gives the same closing date and time. D1 p.1

Bid / tender security

Bid security amount, form and validity are not stated in the reviewed material. The advert requires a bank or insurance bid security; the TDS does not give an amount and ITT 19.1 allows a tender-securing declaration instead of a security as specified in the TDS. Conflicting D1 p.7

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works Boardroom. A site visit certificate is issued as evidence of attendance and must be attached. D2 p.8

Pre-bid meeting

Mandatory
Pre-tender meeting is scheduled at the Boardroom on the same date and time as the site visit. D2 p.26

Reserved for

The advert and TDS reserve this tender for Women (AGPO). The portal record lists no reserved group. The Women reservation conflicts with the portal. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Bids are opened immediately after the closing time in the presence of bidders or their representatives at the Ministry of Roads, Infrastructure and Public Works Conference Hall. D1 p.8

Tender validity

Prices must be inclusive of all taxes, in Kenya shillings, and remain valid for 120 days from the closing date. D2 p.8

Who can apply

• Open national competitive tender; the invitation says tendering is open to all qualified and interested tenderers. The advert and TDS reserve this tender for Women (see reserved_for). D2 p.7
• Road entry for this lot in the detailed schedule: NCA 8 and above category, reserved group Women, negotiation number 2656952-2026/2027. D1 p.4
• Foreign tenderers must source at least 40% of contract inputs from citizen suppliers and contractors and must show this in the tender; foreign tenderers not meeting this are automatically disqualified. A tenderer is foreign if registered in Kenya with less than 51% Kenyan ownership, or subcontracts more than 10% of contract price to foreign firms. Standard rule D2 p.12
• Tenderers must hold a valid NCA registration certificate for road works, NCA 8 and above, with a valid annual practicing licence. NCA registration is not required to tender but is required before contract award and signature. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid KRA tax compliance certificate or tax exemption certificate. D2 p.8
• Certified copy of CR 12 for limited companies, recent (within 6 months). D2 p.8
• Valid NCA registration certificate for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid single business permit from any County Government authority. D2 p.8
• Clear copies of national ID or passport for the directors as per CR12. D2 p.8
• Site visit certificate issued at the mandatory pre-bid site visit must be attached. D2 p.31
• Bid security from a reputable bank or insurance company approved by PPRA for open tenders (special categories exempted). The form and amount are not set in the TDS; see bid_security and conflicts. Conflicting D1 p.7

Required only in some situations

• Valid AGPO registration certificate for Women. Required only if bidding under the Women reservation. D2 p.8

Experience, licences and financial capacity

Technical

• Every bidder must be represented at the mandatory site visit by one technical person with a minimum Diploma in Civil/Highway Engineering, who must bring originals and certified copies of ID, diploma, and EBK/KETRB/IET registration and subscription proof, plus an original signed introductory letter on company letterhead. D1 p.1
• Technical evaluation includes key personnel (site agent, surveyor, foreman), plant and equipment (tipper, water bowser, vibrator, pick-up, concrete mixer), work methodology, work safety and experience. A bidder scoring 70% or above is responsive and proceeds to financial evaluation. D2 p.34

Financial

• Financial evaluation requires average turnover figures for the last two years, a bank undertaking for a current line of credit specific to the tender, and certified financial statements for the last two years, plus bank statements for the last six months. D2 p.33

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal, uploaded in PDF format, to be received on or before the closing date and time. Manual submissions are not accepted. D1 p.8
• Clarification requests must be in writing to the Procuring Entity (County Government of Bungoma, Department of Roads, Infrastructure and Public Works, P.O Box 437-50200 Bungoma) to reach it not later than 13/11/2026. D2 p.26

Not covered in the documents we reviewed

• Addenda [A1], [A2] etc. were not provided, so changes after the original documents are unknown; check tenders.go.ke and bungoma.go.ke before submitting.
• Bid security amount, currency, form and validity period (TDS ITT 19.1 says it is specified in the TDS, which was not provided in full).
• Contract value / engineer's estimate and tender purchase fee, if any.
• Number of copies required (TDS for ITT 20.1 not stated in reviewed pages).
• Full Section III technical scoring detail and Section IV forms for pages not reviewed; BOQ, specifications and drawings (Parts 2 and 3) not reviewed.
• Performance security requirements and contract duration (ITT 19.7 and TDS not reviewed).
• Procurement complaints contact details beyond what appears in TDS ITT 50.1.

Terms explained

TDS

Tender Data Sheet: tender-specific values that override the general Instructions to Tenderers.

IFMIS

Integrated Financial Management Information System; the Treasury supplier portal where tenders must be submitted.

AGPO

Access to Government Procurement Opportunities: registration that reserves some tenders for women, youth or persons with disability.

NCA 8 and above

National Construction Authority registration category for road works, required for this tender.

CR 12

Company Registry return listing directors and shareholders; must be recent (within 6 months).

Tender Securing Declaration

A signed declaration that a bidder will honour its tender if it withdraws or fails to sign a contract, used instead of a bid security where the tender allows.

Responsive

A tender that meets all mandatory requirements and is evaluated further; non-responsive tenders are rejected.

Pre-bid meeting / site visit

Event where bidders are shown the site and can ask questions; here it is mandatory and attendance is evidenced by a certificate.

JV

Joint Venture; the TDS states the maximum number of JV members is NA.