Periodic maintenance of Nambami Cattle Dip Elgon Villa Road in Misikhu Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/67/2026-2027)

What is being bought

Periodic maintenance works on the Nambami Cattle Dip Elgon Villa Road in Misikhu Ward, Bungoma County, about 2.7 km according to the advert schedule. Open national tender for NCA 8 and above road contractors, through the IFMIS Supplier Portal.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Closing date and time for electronic submission on IFMIS Supplier Portal: 17 November 2026 at 11:00 AM local time. D2 p.27

Bid / tender security

Bid security of Ksh.85,000 from reputable bank, financial institution or insurance company approved by PPRA, in the form of cash, bank guarantee, insurer guarantee or licensed financial institution guarantee; valid 30 days beyond the 120-day tender validity period. Bid-securing declaration is also allowed. D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom; site visit certificate issued as evidence of attendance and must be attached. One technical representative per bidder with a Diploma in Civil/Highway Engineering, original ID and certified documents. D2 p.8

Pre-bid meeting

Optional
Pre-tender meeting held at the same time and place as the site visit (Boardroom). D2 p.27

Reserved for

Not reserved: TDS says reservation not applicable; portal lists no reserved groups. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the closing deadline at the Department of Roads boardroom, Kanduyi, Bungoma (bidders may attend); electronic opening via IFMIS portal. D2 p.27

Tender validity

Tenders valid for 120 days from the submission deadline; prices must be in Kenya shillings and inclusive of taxes. D2 p.7

Who can apply

• Open tender: tendering is open to all qualified and interested tenderers. Tender schedule shows eligibility as OPEN for this lot. D2 p.7
• Contractors must hold a valid National Construction Authority registration for road works, NCA 8 and above, with a valid annual practicing licence. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security of Ksh.85,000 from a reputable bank, financial institution or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped Tender form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown on CR12. D2 p.8
• Power of Attorney authorising the signatory, duly executed and sealed, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.26

Required only in some situations

• Joint venture agreement or letter of intent to form a JV, only if bidding as a joint venture. The TDS sets maximum JV members as NA. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Site agent, surveyor and foreman key personnel are scored in technical evaluation: site agent (Bsc/HND/Diploma in Civil or Water Engineering, experience), surveyor (survey diploma or certificate), foreman (civil engineering diploma or certificate). D2 p.30
• Technical evaluation scores work methodology (max 25), plant and equipment (max 10: tipper, water bowser, vibrator, pick-up, concrete mixer, leased or owned), safety (max 10), experience (max 15), and others; total max 100. Scoring 70% and above is responsive. D2 p.33

Financial

• Financial capability is scored (max 15): certified financial statements for last two years, bank statements for last six months, financial ratios, average turnover for last two years, and bank undertaking for line of credit specific to the tender (5 marks). D2 p.31
• Experience is scored (max 15): general experience of at least KShs. Two Million in the last four years, with at least two award/completion certificates per project, and similar contracts of at least KShs. Two Million in the last four years. D2 p.32

How and where to submit

• Submit electronically only through the IFMIS Supplier Portal; manual submissions are not accepted. Upload PDF format. Portal address stated as www.supplier.treasury.go.ke in advert and www.supplier.rteasury.go.ke in invitation (typo). Unverified D1 p.8
• Only one original copy; the TDS requires no additional copies. D2 p.27

Lots and categories

• No lots: single contract NEGOTIATION NO. 2656935-2026/2027. D2 p.26

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender fee or document purchase fee, if any (advert says free of charge; not confirmed in the tender document).
• Full Section III financial evaluation criteria and minimum scores beyond the technical stage.
• Section VI specifications and Section VII drawings, and the Bill of Quantities tables.
• Performance security amount and form (ITT 48 TDS says NA for other documents).
• Any addenda issued after the advert.
• Contract value / engineer's estimate for this lot.
• Section IX special conditions and contract forms.
• Notice of Intention to Award and any AGPO or youth/women/PWD reservation for this specific lot (advert schedule lists OPEN).

Terms explained

NCA 8 and above

National Construction Authority registration category for road works; the bidder must hold this category.

Bid security

Money or guarantee submitted with the tender, here Ksh.85,000, to protect the procuring entity if the bidder withdraws or fails to sign.

TDS

Tender Data Sheet, the section of tender-specific values that supplements the general instructions.

PPRA

Public Procurement Regulatory Authority, the regulator of public procurement in Kenya.

IFMIS

Integrated Financial Management Information System, the government platform used to submit this electronic tender.

CR12

Company return form listing a company's directors and shareholders, issued by the Registrar of Companies.

Responsive

A tender that meets all mandatory requirements and specifications, so it can be evaluated further.

Preliminary examination

Initial check that all mandatory documents are present; failing any makes the bid non-responsive.

JV

Joint Venture, two or more firms bidding together.

Commissioner of Oaths

Authorised official who witnesses and certifies signed documents.