Periodic maintenance of Binyenya Market-Dr. Eseli Primary-Wabukhonyi Junction Road, Milima Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/073/2026-2027)

What is being bought

Periodic maintenance of the Binyenya Market-Dr. Eseli Primary-Wabukhonyi Junction Road in Milima Ward, Bungoma County, about 2.7 km long (one contract, not lots). The tender is listed as an open national tender but the Tender Data Sheet and advert schedule reserve it to the WOMEN (AGPO) group, which conflicts with the invitation text. Bids are submitted only through the IFMIS Supplier Portal.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on Tuesday 17 November 2026 at 11:00 AM local time via the IFMIS Supplier Portal. No addenda changing the date were provided. D1 p.1

Bid / tender security

Bid security amount, currency and validity are not stated in the reviewed material. The advert requires a PPRA-approved bank or insurance security for open tenders, and a Tender Securing Declaration for special categories. Confirm which applies. Conflicting D1 p.7

Tender fee

Tender documents can be downloaded free of charge using the IFMIS Negotiation Number from the county website or the tenders.go.ke portal. No purchase fee is stated. D1 p.1

Site visit

Obrigatório
Mandatory pre-tender site visit at the Department of Roads Boardroom. A site visit certificate is issued as evidence of attendance and must be attached. Tender Data Sheet ITT 7.2 gives 10/11/2026 at 10:00 am. D2 p.8

Pre-bid meeting

Obrigatório
Pre-tender meeting at the Boardroom, same date and time as the site visit (10/11/2026, 10.00 a.m.). Questions must be submitted in writing not later than three days before the meeting. The TDS says non-attendance is not a cause for disqualification (see conflicts). Conflicting D2 p.26

Reserved for

Advert schedule and Tender Data Sheet reserve this tender to the WOMEN group (AGPO women category). The Invitation to Tender says tendering is open to all qualified tenderers, which conflicts with this. Confirm eligibility with the procuring entity before bidding. Conflicting D1 p.5

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Tenders open immediately after the closing time at the Ministry of Roads, Infrastructure and Public Works Conference Hall, in the presence of bidders or their representatives who choose to attend. D1 p.8

Tender validity

Prices must be inclusive of all taxes, in Kenya shillings, and valid for 120 days from the closing date. D2 p.7

Who can apply

• Contractors must hold a valid National Construction Authority (NCA) registration for road works in category NCA 8 and above for this road. D1 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of Registration/Incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last six months before the tender opening date. D1 p.7
• Valid copy of National Construction Authority registration for road works, NCA 8 and above, accompanied by a valid Annual Practicing License. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration Form for the special category. D1 p.7
• Duly filled, signed and stamped Tender Form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown in the CR12. D2 p.8
• Attendance at the mandatory site visit requires one technical person with at least a Diploma in Civil/Highway Engineering, bringing original ID/passport and certified copy, certified diploma, certified EBK/KETRB/IET registration and proof of current subscription, and an original signed introductory letter on company letterhead with official stamp. Certified copies must be certified by a Commissioner of Oaths or Notary Public. D1 p.7

Required only in some situations

• Valid AGPO registration certificate for the Women category. This applies because the tender is reserved to women. D1 p.7
• Bid security from a reputable bank or insurance company approved by PPRA for open tenders. The advert says special categories are exempted, and this tender is reserved to women, so the Tender Securing Declaration appears to apply instead. Confirm with the entity. Conflicting D1 p.7

Experience, licences and financial capacity

Technical

• Site visit or pre-bid representative: one technical person with at least a Diploma in Civil/Highway Engineering to represent the bidder. D1 p.1
• Technical evaluation (max 100 points): key personnel (site agent, surveyor, foreman), plant and equipment, work methodology (max 25), work safety (max 10), and experience. Bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.34
• Experience: general experience with minimum value KShs 2,000,000 (attach letters of award and completion certificates, at least 2 for each project for the last 4 years) and similar contract experience with minimum value KShs 2,000,000 in the last 4 years. D2 p.34

Financial

• Financial capability (max 15 points): audited financial statements for the last two years, bank statements from a reputable bank for the last six months, computed financial ratios from latest audited accounts, average turnover for the last two years, and an undertaking from the bank providing a current line of credit specific to the tender. D2 p.33

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal, www.supplier.treasury.go.ke. Bids must be received on or before the closing date and time. The invitation's portal address is printed with a typo (rteasury). D1 p.8
• All complete tender documents should be uploaded in PDF format. D1 p.8
• Physical or manual submissions are not accepted; all tenders must go through the IFMIS platform. D2 p.8
• Number of original and copies of the tender required by ITT 20.1 is specified in the TDS, but the reviewed TDS does not state the number. Not stated D2 p.13

Lots and categories

• Single contract; no lots are listed for this tender number. Not stated D1 p.2

What the addenda changed

• No addenda were provided in the material reviewed. The advert says to check the County website for addenda and clarifications before the submission date. Not stated D1 p.8

Not covered in the documents we reviewed

• Addenda (A1, A2 and later) were not provided; check the county website before the deadline.
• Bid security amount, currency and validity period (TDS not given with a figure).
• Number of copies of the tender required (ITT 20.1 refers to the TDS).
• Estimated contract value and currency.
• Performance security amount and any other documents required by ITT 48.1 (TDS says NA).
• Full technical scoring thresholds and financial ratio values beyond those listed in Section III, and the full Bills of Quantities and Specifications (Parts 2, not reviewed).
• Confirmation of the correct negotiation number (2656925 vs 2656927).
• Whether the reserved women category applies, given that the invitation says open to all.
• Pages 1 to 155 of the tender document were not fully reviewed (27 pages selected); the Form of Tender, evaluation forms, Conditions of Contract and Special Conditions were not reviewed.
• Procurement complaint contact details appear in the TDS (ITT 50.1) and should be confirmed before any dispute.

Terms explained

IFMIS

Integrated Financial Management Information System, the government e-procurement platform through which bids must be submitted here.

TDS

Tender Data Sheet, the section of the tender document that gives the specific values for this tender (dates, security, reserved groups) and overrides the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities, a registration for youth, women and persons with disabilities that allows reserved tenders. A current AGPO certificate is needed for the reserved category.

Tender Securing Declaration

A signed declaration, used instead of a bank or insurance bid security for some tenders, promising the bidder will keep its tender open and sign if awarded. Failure can lead to debarment recommendations.

Responsive

A tender that meets all mandatory requirements and the stated conditions. Non-responsive tenders are rejected before evaluation.

NCA

National Construction Authority, which registers contractors and sets the category (here NCA 8 and above) of works a contractor may bid for.

CR 12

Company Registrar return listing company directors and shareholders, used to verify ownership and directors. Must be recent, within six months.

Pre-bid conference

A meeting before the deadline where bidders can ask questions and view the site. Here it is combined with a site visit and a site visit certificate is issued.

Lowest Evaluated Tender

The responsive tender with the lowest evaluated price, selected for award after qualification.

Canvassing

Lobbying or contacting officials to influence the award outside the official process. It leads to disqualification here.