Periodic maintenance of Mulatiwa-Anti Stock Theft-Kimama Road in Chesikaki Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/094/2026-2027)

What is being bought

Periodic maintenance (road works) of the Mulatiwa-Anti Stock Theft-Kimama Road in Chesikaki Ward, Bungoma County, about 2.5 km according to the detailed tender schedule. Open national tender under IFMIS Negotiation Number 2656882-2026/2027.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received on or before this date and time via IFMIS; portal record matches the advert and invitation. Unverified D2 p.8

Bid / tender security

Bid security of Ksh61,000 from a reputable bank/financial institution or insurance company approved by PPRA; form and validity per ITT 19 (tender security valid 30 days beyond tender validity). D2 p.8

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Obligatoriu
Mandatory pre-tender site visit / pre-bid meeting at the Department of Roads, Infrastructure and Public Works boardroom; attendance evidenced by a site visit certificate. D2 p.8

Pre-bid meeting

Obligatoriu
Pre-bid conference held together with the mandatory site visit on the same date; questions must be submitted in writing per TDS deadline. D2 p.8

Reserved for

Not reserved: the tender is open to all qualified tenderers (open category), as shown on the advert schedule. D1 p.6

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline in the presence of tenderers' designated representatives who choose to attend, at the Ministry of Roads, Infrastructure and Public Works Conference Hall. D1 p.8

Tender validity

Prices and tender remain valid for 120 days from the closing date. D2 p.9

Who can apply

• Open national tender; tendering is open to all qualified and interested tenderers. Tender 094 is in the OPEN category (not reserved). D2 p.8
• Contractor must hold a valid National Construction Authority (NCA) registration at NCA 8 and above for road works, accompanied by a valid annual practicing licence. D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid copy of NCA certificate of registration for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Dully filled, signed and stamped form of Tender in the prescribed format. D2 p.8
• Dully filled, stamped and signed Business Questionnaire Form (advert calls it Confidential Business Questionnaire). D2 p.8
• Dully filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government Authority. D2 p.8
• Clear copies of the national ID or passport for the directors as per CR12. D2 p.8
• Site visit certificate (attach evidence of attendance at the mandatory site visit / pre-bid meeting). D2 p.9
• Bid security (Tender Security) from a reputable bank or insurance company approved by PPRA, or a Tender-Securing Declaration where applicable; the advert says special categories are exempted. D1 p.7

Experience, licences and financial capacity

Technical

• Mandatory pre-tender site visit or pre-bid conference at Department of Roads, Infrastructure & Public Works Board Room; every bidder represented by one technical person with at least a Diploma in Civil/Highway Engineering. D1 p.1
• Representative must bring original ID/passport and a certified copy; certified copy of diploma/degree; certified registration certificate and proof of current subscription with EBK/KETRB/IET; and an original introductory letter on company letterhead, stamped and signed. Photocopies not accepted. Copies certified by a Commissioner of Oaths or Notary Public; documents retained by the entity. D1 p.7
• Technical evaluation criteria in Section III include history of non-performance (max 5 points) and key personnel scoring (site agent and surveyor qualifications and experience). Full scoring not in reviewed pages. Not stated D2 p.34

Financial

• Prices must include all taxes, be in Kenya shillings, and remain valid for 120 days from the closing date. D2 p.9

How and where to submit

• Submit complete tender documents through the IFMIS Supplier Portal, as PDF files; manual submissions not accepted. Addresses on the record differ: advert says www.supplier.treasury.go.ke, tender document says www.supplier.rteasury.go.ke (typo-like). Conflicting D1 p.8
• Documents should be uploaded in PDF format. D1 p.8

Lots and categories

• Tender 094 is a single contract (not lotted). Negotiation number 2656882-2026/2027. D1 p.6

What the addenda changed

• No addenda [A1] were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender Data Sheet (Section II) and Section III bid security form/validity details beyond the Ksh61,000 figure
• Full Section III technical scoring (key personnel, history of non-performance) and minimum scores
• Contract value / estimated cost and performance security amounts
• Bill of quantities and specifications for the Mulatiwa-Anti Stock Theft-Kimama road
• Any addenda or clarifications issued after the advert
• Confirmation of the 10:00 am site visit time in the advert itself (advert lists date only)
• Tender validity period in the TDS (only the 120 days in the invitation is seen)
• Whether a physical copy (ORIGINAL/COPIES envelopes) is required given electronic-only submission
• Tender Form, Business Questionnaire and Tender Securing Declaration forms (Section IV)

Terms explained

IFMIS

Integrated Financial Management Information System, the government electronic procurement platform through which bids must be submitted.

Negotiation Number

Unique reference number used on the portal to download the tender documents and identify the tender.

Bid security / Tender security

Money or guarantee submitted with the bid to secure it; forfeited if the bidder withdraws or fails to sign the contract.

Tender-Securing Declaration

A signed declaration on a prescribed form used instead of a bank guarantee where the TDS allows it.

NCA

National Construction Authority, the body that registers contractors by category; NCA 8 and above is required here.

CR12

Company Registry return listing company directors and shareholders; must be recent (within 6 months).

AGPO

Access to Government Procurement Opportunities, a scheme reserving some tenders for youth, women and persons with disability; not applicable to this open tender.

TDS

Tender Data Sheet, the document giving tender-specific values that override general instructions.

Responsive

A bid that meets all mandatory requirements without material deviation, reservation or omission.

MR / Mandatory requirement

A requirement that must be met or the bid is rejected as non-responsive.

Addendum

A written amendment to the tender documents issued by the procuring entity that overrides earlier terms.