Periodic maintenance of Saenyi Webuye River Road in Maraka Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/095/2026-2027)

What is being bought

Periodic maintenance of Saenyi Webuye River Road in Maraka Ward, Bungoma County, about 2.0 km long per the detailed tender schedule. The advert reserves this lot for youth (AGPO) and the Tender Data Sheet lists YOUTH as the reserved group.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received on or before this date and time via IFMIS Supplier Portal. D2 p.7

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.7

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Obrigatório
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom. D2 p.26

Pre-bid meeting

Optional
Pre-tender meeting at the Boardroom, same date and time as site visit. D2 p.26

Reserved for

Reserved for youth enterprises (AGPO Youth). The Tender Data Sheet states the invitation is extended to the group qualifying for Reservations: YOUTH. Only youth businesses with a valid AGPO registration may apply. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders opened immediately after the closing deadline in the presence of tenderers' designated representatives who choose to attend, at the Ministry of Roads, Infrastructure and Public Works Conference Hall. D1 p.8

Tender validity

Prices valid for 120 days from the closing date. D2 p.8

Who can apply

• Youth enterprises only (reserved tender). Bidder must hold a valid AGPO registration certificate for Youth. D2 p.31

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Valid copy of NCA registration for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Valid AGPO registration certificate for Youth. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form (Confidential Business Questionnaire per advert). D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID/passport for the directors as per CR12. D2 p.8
• Site visit certificate attached as evidence of attendance at the mandatory pre-bid site visit. D2 p.31

Experience, licences and financial capacity

Technical

• Pre-bid site visit representative must be one technical person with at least a Diploma in Civil/Highway Engineering, bringing original ID, certified academic certificate, certified EBK/KETRB/IET registration with proof of current subscription, and an original signed introductory letter on company letterhead with official stamp (photocopies not accepted). Certified copies must be certified by a Commissioner of Oaths or Notary Public. D1 p.1
• Technical evaluation: Key personnel (site agent, surveyor, foreman) qualifications and experience, plant and equipment (tipper, water bowser, vibrator, pick-up, concrete mixer), financial capability, work methodology (max 25), work safety (max 10), and experience (max 15). Total max 100; score of 70% and above is responsive. D2 p.34

Financial

• Financial capability scored under evaluation (max 15 points): certified financial statements for last two years, bank statements from a reputable bank (last six months), audited financial ratios, average turnover for last two years, and a bank undertaking for a line of credit specific to the tender. Exact figures are in the evaluation criteria. D2 p.32
• General experience with minimum value KShs 2,000,000 (attach letters of award and completion certificates, at least 2 per project for the last 4 years); similar contract of minimum KShs 2,000,000 in the last 4 years. D2 p.33

How and where to submit

• Submit complete tender through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) as PDF; manual submissions not accepted. Original and copies: number of copies is set in the TDS (not stated). Bid security form per tender. D1 p.8
• All complete tender documents should be uploaded in PDF format. D1 p.8

Lots and categories

• Single lot: Tender BGM/CNTY/RPW/CEF/OT/095/2026-2027, Negotiation No. 2656205-2026/2027. Lot numbers do not apply to this tender. D1 p.6

What the addenda changed

• No addenda reviewed for this tender. Not stated P

Not covered in the documents we reviewed

• Tender security amount, currency and form (TDS ITT 19.1 does not state an amount)
• Number of copies required (TDS ITT 20.1)
• Tender security validity specifics beyond ITT 19.3 generic text
• Contract value/estimate for this tender
• Performance security details (TDS ITT 48.1 says NA)
• Tender validity period specifics beyond 120 days from closing (confirmed on p.8)
• Evaluation Section III financial thresholds beyond the summary (pages 31-34 partly reviewed)
• Any addenda (A1, A2) for this tender
• Section IV tender forms and BOQ contents (Section V) not reviewed
• Procurement complaint procedure details beyond PPRA website reference

Terms explained

AGPO

Access to Government Procurement Opportunities, a registration for youth, women and persons with disability to access reserved tenders.

TDS

Tender Data Sheet, the section that gives tender-specific values and overrides the general instructions.

Tender Security

A bank guarantee, insurance guarantee or cash deposit submitted with the bid, forfeitable if the bidder withdraws or fails to sign.

Tender-Securing Declaration

A signed declaration that can replace a tender security, with penalties such as debarment if the bidder withdraws or fails to sign.

NCA 8 and above

National Construction Authority registration category required for road works of this size.

CR 12

Company Registry return listing directors and shareholders; must be recent (within 6 months).

Responsive

A tender that meets all mandatory requirements and is evaluated further.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform through which tenders must be submitted.