Supply and delivery of one 3-tonne wheeled loader, Makueni County Government (ref 2674904-2025/2026)

What is being bought

Supply and delivery of one (1) three-tonne wheeled loader for Kee Ward, requested by the Government of Makueni County, Department of Water, Sanitation & Irrigation. Tender number GMC/W/T/049/2026/2027; the portal lists reference 2674904-2025/2026. Delivery location and schedule are not stated in the reviewed pages.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tender submission deadline is 10 November 2026 at 10.00 AM EAT, per the Tender Data Sheet; the portal closing time matches. Unverified D1 p.28

Bid / tender security

Tender security of Ksh. 200,000 (Two Hundred Thousand Shillings) is required. The preliminary checklist says it must be valid for 170 days from the tender opening date; the TDS states 140-day tender validity, so security validity needs clarification. Conflicting D1 p.28

Tender fee

Tender documents obtained electronically are free of charge. D1 p.6

Site visit

اختياري
Site visit is not conducted for this tender. D1 p.28

Pre-bid meeting

اختياري
No pre-tender meeting will take place. D1 p.27

Reserved for

The Tender Data Sheet states the reservation is N/A; the portal record lists AGPO as a reserved group. This is a disagreement the procuring entity should clarify. Conflicting D1 p.29

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Online tender opening takes place at the procuring entity's office at County Commissioners Building, 5th Floor, Room 535, Makueni County Headquarters, on the same date and time as the deadline. D1 p.28

Tender validity

Tenders remain valid for 140 days from the tender opening date. D1 p.28

Who can apply

• Tendering is open to all qualified and interested tenderers, as stated in the invitation (subject to the reservation conflict above). D1 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of incorporation or business registration certificate. D1 p.32
• Valid tax compliance certificate. D1 p.32
• Valid Single Business Permit for any county. D1 p.32
• Fully filled, signed and stamped Confidential Business Questionnaire. D1 p.32
• Fully filled, signed and stamped Form of Tender. D1 p.32
• Copies of identity cards for the directors and CR12. D1 p.32
• Duly filled, signed and stamped SD1 and SD2 forms, including the Certificate of Independent Tender Determination. D1 p.32
• Signed and stamped price schedule. D1 p.32
• Duly filled, signed and stamped Wheeled 3 tonne Loader Technical Specifications in the format provided. D1 p.32
• Audited financial accounts for 2024 and 2025, signed and stamped, with auditor's firm or individual ICPAK number attached (scored in technical stage, 7.5 marks each). D1 p.33

Experience, licences and financial capacity

Technical

• Pass mark is 49 out of 70 in the technical stage; below this the bid is not responsive. D1 p.33
• Previous experience: clear, legible invoices of goods supplied to clients or government institutions from 2021-2026 with value Ksh. 10,000,000; 5 marks per document, minimum 4 documents (20 marks). D1 p.33
• Work plan showing delivery period after local purchase order: within 45 days 15 marks; 45-60 days 10 marks; 60-75 days 5 marks; over 75 days 0 marks. D1 p.33
• Warranty on company letterhead for at least 12 months or 20,000 km, whichever comes first (8 marks). Unverified D1 p.33
• Signed and stamped Manufacturer's Authorization letter for dealers in Kenya (7 marks). D1 p.33
• Colored catalogue for the three tonne wheel loader to be supplied (5 marks). D1 p.33

Financial

• Tender prices must be quoted in Kenya Shillings and include all taxes. D1 p.6
• Prices are fixed during contract performance; adjustable price quotations are rejected as non-responsive. D1 p.28

How and where to submit

• Tenders must be submitted electronically via the IFMIS (Government of Kenya e-Sourcing) portal. Manual submission is not allowed. D1 p.28
• Tender must be signed by a person duly authorised; the authorization is a power of attorney, and every page where entries are changed must be initialled. D1 p.28
• Tender documents must be serialised chronologically on every page. Standard rule D1 p.6

Lots and categories

• No lotting; the tender is a single contract. D1 p.27

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated budget
• Delivery location, delivery schedule and delivery terms
• Schedule of requirements and full technical specifications (Section V)
• Addenda, if any, after the original issue
• Full Section IV tender forms and price schedule
• Performance security requirements
• Payment terms
• Whether AGPO reservation applies (portal vs TDS conflict)
• Confirmation of tender security validity period (140 vs 170 days)

Terms explained

Tender Security

A guarantee or cash deposit submitted with a bid to show seriousness; can be forfeited if the bidder withdraws or fails to sign.

TDS

Tender Data Sheet: the section with tender-specific details that override the general instructions.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; reserved tenders are open only to registered groups.

Responsive

A bid that meets all mandatory requirements of the tender documents; non-responsive bids are rejected.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform used for electronic submission.

Manufacturer's Authorization

A letter from the manufacturer allowing a dealer to supply its goods.

SD1/SD2

Standard forms declaring that the bidder has not colluded and is not involved in corrupt practices (Certificate of Independent Tender Determination).