KPLC registration of suppliers in North Eastern Region…

Official documents take precedence. NairobiCity is an independent information service, not the procuring entity or a government body. This summary was prepared from the official documents with AI assistance; every requirement was matched to the document wording, but it can still contain mistakes. Before you apply, read the official tender documents and any addenda.

What is being bought

Kenya Power & Lighting Company is inviting suppliers, contractors and service providers to apply to be registered as suppliers in the North Eastern Region for goods, works and services for two years. Registration is in 27 categories (Section II) and is not a guarantee of contract award.

What could disqualify you

Bidders must clearly show or select their areas of interest in writing from the listed categories; failure to do so will lead to disqualification. D1 p.6

Key facts

Closing: Thu 12 Nov 2026, 10:00 am
Portal closing date and time for submission, per the portal record. P
Bid / tender security: Not stated in the documents we reviewed Not stated D1
Tender fee: Not stated in the documents we reviewed Not stated D1
Site visit: Not stated in the documents we reviewed Not stated D1
Pre-bid meeting: Not stated in the documents we reviewed Not stated D1
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated D1
Tender opening: Not stated in the documents we reviewed Not stated D1
Tender validity: Registration is for a period of two (2) years. D1 p.1

Who can apply

Interested and eligible suppliers, contractors and service providers may apply for registration in the category or categories relevant to their specialization and capacity. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Company profile. D1 p.4
Company or firm's registration certificate / certificate of incorporation. D1 p.4
Valid tax compliance certificate. D1 p.4
PIN certificate. D1 p.4
Form A (application to be registered as a supplier), listing the categories of interest with signature and company stamp. D1 p.6

Required only in some situations

Valid registration certificate (AGPO) with the National Treasury or the respective County treasury, for disadvantaged groups. Persons with disability must submit a disability card from the National Council with People with Disability. D1 p.4
Valid certificate of confirmation of directors and shareholding (C.R. 12) or equivalent for registered companies, or registration of business name certificate. D1 p.4
Valid business permit, where applicable. D1 p.4

How and where to submit

Submit registration documents electronically on KPLC's e-procurement portal by the due date and time published on the portal. D1 p.1

Lots and categories

Lot Categories 1-27: Registration categories: 1 Precast materials (stay blocks concrete, hatari slabs); 2 Bar soap and chemicals/detergents; 3 Stationery; 4 ICT materials and accessories; 5 Toners and cartridges; 6 Supply of milk; 7 Kitchen appliances; 8 Tea ingredients and beverages; 9 Office furniture and equipment; 10 Hardware and building materials; 11 Electrical material and fittings; 12 Plumbing materials; 13 Building and construction; 14 Electrical works; 15 Plumbing services; 16 Fire fighting equipment; 17 Fumigation services; 18 Exhausting services; 19 Sanitary services; 20 Routine maintenance (masonry and carpentry); 21 Event materials, tents, tables, chairs, flowers, decor, event organisers; 22 Photography, videography, DJ, PA and MC services; 23 Cakes; 24 Team building; 25 First aid kits and materials; 26 Fresh and hard water, drinking water; 27 Tools and equipment. D1 p.5

What the addenda changed

No addenda were provided in the reviewed material. Not stated D1

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: The tender document states electronic submission on the KPLC e-procurement portal, which matches the portal record. No physical submission address is given, but Form A is addressed to the Managing Director and P.O. Box 30099-00100 Nairobi; bidders should confirm whether any hard copy is needed. (D1 p.1, D1 p.7, P)

Not covered in the documents we reviewed

Tender Data Sheet or instructions to tenderers, if separate from the pages provided
Any bid or registration fee and whether one applies
Opening date and time, and whether opening is public
Any addenda or clarifications after October 2026
Whether a physical or additional submission address applies beyond the electronic portal
Whether a business permit requirement applies to specific categories
Evaluation criteria and scoring method

Terms explained

Registration of suppliers: Building a list of pre-qualified providers for a category for up to two years, invited later on a rotational basis to quotations or restricted tenders. Registration does not guarantee any contract award.
AGPO: Access to Government Procurement Opportunities: a scheme reserving certain procurement for youth, women and persons with disability registered with the National or County Treasury.
TDS: Tender Data Sheet: the part of the tender document that sets tender-specific values and conditions.
Responsive: A bid that meets all mandatory requirements of the tender; non-responsive bids are rejected.
C.R. 12: Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies.
PIN certificate: Kenya Revenue Authority tax registration certificate.
Form A: The application form on which bidders list their categories of interest and sign with company stamp.

KPLC registration of suppliers in North Eastern Region for goods, works and services for two years (KP10/9A/ROS/NER/01/26-27)