Proposed heavy graveling of Vitsakaviri-Mwabila Road, Mwavumbo Ward, Kinango Constituency, Kwale County (youth-reserved)

What is being bought

Kwale County Government invites tenders for proposed heavy graveling of Vitsakaviri-Mwabila Road in Mwavumbo Ward, Kinango Constituency, Kwale County, including culverts, drainage, concrete drift and grading works. Tendering is reserved to youth-owned firms per the invitation.

Key facts

Closing

Tue 10 Nov 2026, 10:00 pm
Tenders must be delivered on or before Tuesday 10 November 2026 at 10:00 am (invitation); the TDS also gives Tuesday 10th November 2026 without a time; portal shows 22:00 on 2026-11-10. Conflicting D1 p.2

Bid / tender security

Bank guarantee (original, in plain sealed envelope) of KES 73,000,000 per the appendix, but the invitation and TDS word the amount as KES 73,000 / 73,00,000; valid 30 days beyond tender validity period. Conflicting D1 p.40

Tender fee

Tender documents obtained electronically are free of charge; no tender fee is stated. D1 p.2

Site visit

اختياري
Site visit is encouraged at tenderer's own risk and cost; TDS states pre-tender site visit is N/A. D1 p.27

Pre-bid meeting

اختياري
No pre-tender meeting is scheduled (TDS: N/A). D1 p.27

Reserved for

Tendering is open to all qualified and interested YOUTH owned Firms; the portal also lists youth as the reserved group. D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2 p.3

Tender opening

Tenders opened immediately after deadline in presence of tenderers' representatives at the Procurement Office, County Treasury, Kwale; TDS says not later than Tuesday 10th November 2026. D1 p.28

Tender validity

Tenders remain valid for 126 days from the date of opening of tenders. D1 p.2

Who can apply

• Only youth-owned firms may tender (reservation under the invitation to tender). D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO certificate, youth category. D1 p.39
• Copy of valid Certificate of Incorporation/Business Registration with CR12 dated not earlier than one month from tender submission, and clear copies of both sides of IDs/passports of directors. D1 p.39
• Valid Tax Compliance Certificate issued by KRA. D1 p.39
• Certificate of registration with National Construction Authority for Civil Works - Roads 8 (Section III lists NCA-6 Road Works minimum; appendix says Roads 8). Conflicting D1 p.41
• Valid single business permit from County Government of Kwale, as a clear PDF. D1 p.39
• Bank reference letter on bank letterhead, signed and dated within the tender period. D1 p.39
• Sworn affidavits on not engaging in corrupt and fraudulent practices and on litigation history. D1 p.39
• Audited financial reports for 2023/2024 and 2024/2025, certified by a registered practicing auditor and signed by a director; certified bank statements for Jan-Dec 2025. D1 p.42

Experience, licences and financial capacity

Technical

• Forms of tender and all qualification forms must be fully filled; all declarations must be witnessed by an active magistrate or Commissioner for Oaths. D1 p.39
• Bid presentation: all attachments in PDF, sequentially serialized in the format provided (whole tender document as published). D1 p.39
• Site staff minimums include Site Agent (BSc Civil Engineering, registered EBK professional engineer with practising licence, 8 years general and 5 years specific experience), Deputy Site Agent/Site Engineer, Senior Foreman, and Site Surveyor, per Section III. D1 p.37
• Key personnel scoring includes Site Foreman (1 no., diploma, 2 years general experience) and Environmentalist (1 no., BSc, valid NEMA licence). D1 p.40
• Preliminary and post-qualification: a construction schedule/works programme and work methodology are scored; equipment ownership or lease must be evidenced with logbooks. D1 p.42

Financial

• Minimum cash flow of KShs 50,000,000 (working capital) demonstrated from financial statements for the last two years. D1 p.35
• Minimum average annual construction turnover KShs 100,000,000.00 over the last two years (Section III item 3.2); post-qualification text separately states KShs 300M. Conflicting D1 p.35
• Specific experience: at least one contract of minimum KSH 100 Million successfully and substantially completed, similar to proposed works. D1 p.36
• Current ratio scoring: average current ratio above 2 earns full marks, between 1 and 2 earns partial marks, below 1 earns least marks (scored, not a pass/fail threshold). D1 p.42

How and where to submit

• Tenders must be hard copy in a plain sealed envelope marked with tender name and tender number, addressed to Accounting Officer, Executive Services Finance and Economic Planning, dropped in the tender box at the front of the Procurement Office, County Treasury, Kwale. D1 p.28
• Submission address: County Department of Finance and Economic Planning, Kwale County Treasury Building, P.O Box 4-80403, Kwale, Chief Officer, opposite Kwale Police Post. D1 p.3
• Inner envelopes must bear the Procuring Entity name and address, Tenderer name and address, and the tender name and reference number; unsealed or unmarked envelopes are not accepted. Standard rule D1 p.17
• Power of attorney drawn by a Commissioner for Oaths as written authorization to sign; all declaration forms commissioned. D1 p.28
• Electronic submission is not offered for this tender; the portal lists written (physical/hard copy) only. Tender documents may be downloaded free from kwalecountygov.com, kwale.go.ke or tenders.go.ke. P

Lots and categories

• No lots stated in the reviewed pages; multiple contracts option text is a template. Not stated D1 p.31

What the addenda changed

• No addenda supplied for review. Not stated P

Not covered in the documents we reviewed

• Full Tender Data Sheet items for bid security validity and performance security amount
• Addenda, if any, issued after the invitation
• Full Section III qualification forms and tender forms (Section IV)
• Full BoQ grand totals and contract value
• Lots information, if any
• Bid security form template (PPRA) and validity period
• Whether bank guarantee must be from Kenyan-licensed bank only
• Pages of the Particular Conditions and Contract Forms beyond those reviewed

Terms explained

TDS

Tender Data Sheet: tender-specific values that amend the standard Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities programme reserving tenders for youth, women and persons with disability owned firms.

Bid security / tender security

Guarantee submitted with the bid to secure the tender; without a responsive one the bid is rejected.

Responsive

Meeting all mandatory requirements of the tender documents; non-responsive bids are not considered further.

CR12

Company search certificate listing company directors and shareholders issued by the Business Registration Service.

NCA

National Construction Authority, which requires contractors to be registered before undertaking construction works in Kenya.

Frontloading

Inflating early BoQ item rates to gain early payments; leads to bid rejection.

Power of attorney

Written authority allowing a named person to sign and commit the tenderer.