Proposed grading of Lungalunga–Godo-Kwa Nyanje Road in Lungalunga Constituency, Kwale County

What is being bought

Kwale County Government invites sealed tenders for the proposed grading of Lungalunga–Godo-Kwa Nyanje Road in Lungalunga Constituency, Kwale County, under an open tender with a bill of quantities covering preliminaries, culverts and drainage, grading and gravelling, and environmental mitigation. Road length and total contract value are not stated in the pages reviewed.

Key facts

Closing

Tue 10 Nov 2026, 10:00 am
Completed tenders must be delivered to the submission address on or before this date and time. Portal closing time matches the invitation. D1 p.2

Bid / tender security

Tender security must be a valid bank guarantee in the PPRA prescribed form, original, in plain sealed envelope. Amount conflicts: TDS states KES 40,800,000; invitation states 40,800.00. Conflicting D1 p.27

Tender fee

Tender documents may be obtained electronically free of charge; no fee for the tender document is stated. D1 p.2

Site visit

Optional
No pre-tender site visit is scheduled; site visit is optional and at the tenderer's own expense. D1 p.27

Pre-bid meeting

Optional
The TDS does not specify a pre-tender meeting; the entry reads N/A for the site visit line. Unverified D1 p.27

Reserved for

Not reserved to youth, women, persons with disabilities or AGPO; open to all qualified bidders. D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders will be opened in public immediately after the deadline at the Procurement Office, County Treasury, Kwale; representatives may attend. Time is given as immediately after closing. D1 p.2

Tender validity

Tenders must remain valid for 126 days. Start point conflicts: invitation counts from opening; ITT 18.1 counts from submission deadline. Conflicting D1 p.2

Who can apply

• Tendering is open to all qualified and interested bidders under the National Open competitive method. The reserved-group status is not reserved. D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid certificate of incorporation or business registration (CR12) dated not earlier than one month before the tender submission date, plus clear copies of both sides of national ID cards or passports of the directors. D1 p.39
• Valid tax compliance certificate issued by the Kenya Revenue Authority. D1 p.39
• Proof of registration with the National Construction Authority. Bidder must hold at least a certificate of registration for Civil Works - Roads 8 (see conflict on class). Conflicting D1 p.39
• Copy of a valid Single Business Permit from the County Government of Kwale, attached as a clear PDF. D1 p.39
• Colored bank reference letter on the bank letterhead, signed and dated within the tender period. D1 p.39
• Sworn affidavits that the bidder does not engage in corrupt and fraudulent practices and disclosing litigation history. D1 p.39
• Form of tender and all qualification forms fully filled in; all declarations witnessed by an active magistrate or Commissioner for Oaths. D1 p.39
• Written confirmation of authority to sign for the tenderer: a valid power of attorney drawn by a Commissioner for Oaths. All declaration forms must be commissioned. D1 p.28
• Declare on letterhead a list of ongoing contracts with the procuring entity. D1 p.27
• Audited financial reports for the last two years (2023/2024 and 2024/2025), certified by a registered practicing auditor and signed by a company director. D1 p.40
• Tenderers qualification forms (e.g. Form ELI, CON-2, FIN-3.1, FIN-3.2, EXP-4.1, EXP-4.2(a)) must be completed from Section IV. D1 p.43
• All attachments in PDF format and sequentially serialized in the format provided (whole tender document as published). D1 p.39

Required only in some situations

• Certified bank statements matching the audited accounts period; needed for the financial resources score. D1 p.40

Experience, licences and financial capacity

Technical

• Four previous civil works road contracts of similar nature, each of KES 8 million and above, with award notice, LPO/contract, completion certificate and proof of payment. D1 p.40
• Key personnel: Site Agent (BSc Civil Engineering, EBK-registered Professional Engineer with practising licence, 5 years general experience); Assistant Site Agent; Site Foreman (Diploma); Site Surveyor (BSc Survey/Geomatics); Environmentalist (BSc with valid NEMA licence). D1 p.41
• Key equipment is scored; owned equipment gets full marks and leased equipment half marks. Listed items include plate compactor, rock drill, concrete mixer, tipper, water tanker, dozer, motor grader, excavator and rollers. D1 p.42
• Construction schedule / works programme with key milestones, logical sequence, critical path, completion within 12 months, generated with project management software (scored). D1 p.41
• Submission of a work methodology demonstrating understanding of the scope of works. D1 p.36
• General construction experience as contractor, subcontractor or management contractor for at least the last five years. D1 p.36
• Specific experience: participation in at least one similar contract of at least KSH 100 Million successfully completed (conflicts with the 8 million road experience figure). Conflicting D1 p.36

Financial

• Minimum average annual construction turnover of KShs 100,000,000 over the last two years (conflicts with KShs 300M and scoring thresholds). Conflicting D1 p.36
• Working capital / cash flow of KShs 50,000,000 (Section III 3.1); Section III 7 gives KShs 100M cash flow for construction. Conflict. Conflicting D1 p.35
• Tenderers must quote in Kenya Shillings and include all taxes. D1 p.2
• Levy payable by the supplier at 0.03% of the value of each signed contract, exclusive of taxes, under the Levy Order 2023. D1 p.2
• If the bid is found frontloaded or unbalanced, the performance security may be increased to not exceeding 10% of the bid sum. D1 p.28

How and where to submit

• Submit as a hard copy in a plain sealed envelope marked with tender name and number, addressed to the Accounting Officer, Executive Services Finance and Economic Planning, dropped in the tender box at the front of the Procurement Office, County Treasury, Kwale. D1 p.28
• Submission and opening address: County Department of Finance and Economic Planning, Kwale County Treasury Building, P.O Box 4-80403, Kwale, Opposite Kwale Police post. D1 p.3
• Inner envelopes must bear the procuring entity name and address, the tenderer name and address, and the tender reference number. Standard rule D1 p.18
• Clarification requests in writing must reach the procuring entity not later than Thursday 5 November 2026. D1 p.27

Lots and categories

• No lots are defined in the reviewed pages. Not stated D1 p.30

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Addenda or clarification responses (none provided)
• Number of copies to submit
• Contract value and total bill of quantities amount
• Road length and detailed scope beyond bill summaries
• Full Section IV forms and Section VI/VII specifications and drawings
• Performance security main amount and form
• Whether a pre-tender meeting is held
• Lots definitions if any
• Pages of D1 (246), D2 and D3 not reviewed

Terms explained

TDS

Tender Data Sheet: tender-specific values that amend the standard Instructions to Tenderers.

Tender security

Guarantee of the bid, here a bank guarantee, which can be lost if the bid is withdrawn or wrongly submitted.

Responsive

A bid that meets all mandatory requirements; non-responsive bids are rejected.

CR12

Company search certificate from the Kenya business registry showing directors and shareholders.

NCA

National Construction Authority, which registers contractors by class and category.

EBK

Engineers Board of Kenya, which registers engineers and their practising licences.

Frontloading

Inflating early bill rates to improve cash flow; can lead to rejection or enhanced performance security.

Commissioner for Oaths

Official who witnesses sworn declarations and powers of attorney.

Levy

0.03% statutory levy on signed contract value, payable by the supplier.