Consultancy services for preparation of Bungoma County Transport Regulations (RFP 2408747-2-2026-2027)

What is being bought

Bungoma County Government requests consultancy services to prepare the Bungoma County Transport Regulations, under a Request for Proposals using Quality Cost Based Selection (technical score weighted 0.80, financial 0.20). Key experts are estimated at 3 months of input and the assignment is to start on 25 March 2026 per the Data Sheet (the start date conflicts with the 2026 submission date; see conflicts). No location beyond Bungoma County is stated for delivery.

Key facts

Closing

Fri 6 Nov 2026, 11:00 am
Proposals must reach the procuring entity via the IFMIS portal by this date and time. The portal closing date and time match the Data Sheet. D1 p.6

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.6

Tender fee

Documents may be downloaded free of charge from the county website or the PPIP portal. No submission fee is stated in the material reviewed. D1 p.6

Site visit

Not stated in the documents we reviewed Not stated D1 p.6

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.28

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D1 p.6

Tender opening

Technical proposals to be opened in the Board Room, County Government of Bungoma, P.O Box 437-50200 Bungoma, option IFMIS system. Financial opening is manual. A 'do not open before' warning in ITC 18.1 cites a different date (conflict). Conflicting D1 p.30

Tender validity

Proposals must remain valid for 120 days after the proposal submission deadline. Extension requests must be in writing. D1 p.28

Who can apply

• Open to interested, qualified and competent firms possessing the requisite licence, skills, resources and experience. RFP addressed to eligible service providers. D1 p.6
• Consultants, experts, joint ventures and individual members may offer services from all countries and categories unless the Data Sheet says otherwise. Key experts must be from eligible countries. Standard rule D1 p.12
• A joint venture must seek exemption from the Competition Authority of Kenya. Exemption is not needed to submit a proposal but is a condition of contract award and signature. The JV must name all members, starting with the lead member. Standard rule D1 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of incorporation or registration. D1 p.31
• Valid single business permit from any County Government. D1 p.31
• Valid tax compliance certificate or tax exemption certificate issued by KRA. D1 p.31
• All pages must be serialized (numbered). D1 p.31
• Certified copy of CR 12 certificate for limited companies, issued within the last 12 months, with certified copies of company directors' ID documents. D1 p.31
• Self-declaration form, dully filled, signed and stamped, confirming no corruption or fraudulent activities. D1 p.31
• Technical proposal submission form, dully filled, signed and stamped. D1 p.31
• Summary of Costs Schedule, dully filled, signed and stamped. D1 p.31
• Certificate of Independent Proposal Determination, dully filled, signed and stamped. D1 p.31
• Declaration and commitment to the code of ethics form, dully filled, signed and stamped. D1 p.31
• Self-declaration that the person/tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, dully filled, signed and stamped. D1 p.31
• Certified copy of the annual professional practising certificate for the team leader. D1 p.31

Required only in some situations

• Power of attorney to sign the proposal, attached to the technical proposal, if signed by an authorised representative. Standard rule D1 p.17
• Joint venture proposals must be signed by all members, or by an authorised representative holding a written power of attorney signed by each member. Standard rule D1 p.17

Experience, licences and financial capacity

Technical

• Stage 2 technical scoring (100 points): specific experience 20; methodology and work plan 40; key professional staff 20 (team leader-director 10, principal consultant 10); financial capacity 20. Minimum technical score is not stated in the material. D1 p.31
• Specific experience: more than three assignments of the same or more cost scores 20; less than three scores 10; none scores 5. The cost threshold for 'same or more cost' is not stated in the material. D1 p.32
• Team leader (director) must hold a Master's degree in Law, Public Administration, Economics, Strategic Management, Governance or a related field (10 points). Bachelor's in project planning or relevant qualifications scores 10 points, otherwise 5. D1 p.32
• Principal consultant needs at least five years' experience in public policy formulation (10 points); less than five years scores 5. D1 p.32
• Key experts' input estimated at 3 months. Key experts must confirm availability in writing, signed by each key expert, and replacements must have equal or better qualifications. D1 p.28
• Technical proposal must include forms TECH-1 to TECH-7 (submission form, references, comments on TOR, methodology, work schedule, team composition, mandatory documentary evidence) and a Financial Proposal in FIN-1 to FIN-4 forms, submitted separately. D1 p.28

Financial

• Financial capacity (20 points): submit financial statements for 2024 and 2025 (5 points), audited accounts for 2024 and 2025 (10 points), and a reference letter from the bank (5 points). D1 p.32
• Prices must be in Kenya shillings, inclusive of all taxes and of the 0.03% Capacity Building Levy, and valid for 120 days from the closing date. D1 p.6
• Financial evaluation uses lowest price scoring; the Financial Proposal is weighted at 0.20 and the Technical at 0.80 under QCBS. D1 p.33

How and where to submit

• Complete tender documents must be submitted through the IFMIS supplier portal (www.Supplier.treasury.go.ke). Manual submissions are not accepted. Portal record shows electronic submission. Other clauses refer to manual process (see conflicts). Conflicting D1 p.6
• Proposal must be delivered in a single sealed envelope bearing the name and reference number of the assignment, addressed to the Procuring Entity, with inner sealed envelopes marked ORIGINAL (technical), COPIES (technical), and ORIGINAL (financial). Standard rule D1 p.18
• Number of copies is said to be indicated in the Data Sheet but the figure is not given in the material reviewed. Not stated D1 p.17

Lots and categories

• No lots are described in the material reviewed. Not stated D1 p.1

Not covered in the documents we reviewed

• Tender security or bid security amount, form and validity
• Contract value or budget amount
• Number of copies required (stated as being in the Data Sheet but not given)
• Minimum technical score required to pass
• Cost threshold for 'same or more cost' assignments
• Number of years of past assignments to be listed
• Maximum number of joint venture members
• Whether any youth, women, disability or AGPO reservation applies
• Site visit and pre-bid meeting details
• Any addenda or clarifications issued after this document
• Full Data Sheet items (ITC 18.5 address, insurance, consultant liability amounts, Appendix A reporting schedule)
• Pages 1-5, 7-10 and other sections not reviewed in full (Terms of Reference, forms of contract, BOQ tables)

Terms explained

RFP

Request for Proposals; a consultancy-style invitation where firms submit technical and financial proposals.

TDS / Data Sheet

Tender Data Sheet giving the specific values for this tender, which override the generic instructions.

QCBS

Quality Cost Based Selection: technical and financial scores are combined using stated weights.

Responsive

A proposal that meets all mandatory requirements and essential terms of the RFP and terms of reference.

Key experts

Named professional staff whose qualifications are scored and who must confirm availability.

JV

Joint venture: several firms bidding together, with a lead member, subject to Competition Authority exemption before award.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disability; not stated for this tender.

IFMIS

Integrated Financial Management Information System; the Treasury e-procurement platform used for submission.

Stand still period

A 14-day waiting period after award notification before the contract is signed (per Data Sheet item 31).

CR 12

Kenyan company return showing directors and shareholders, required as a certified copy within 12 months.

Capacity Building Levy

A 0.03% levy that must be included in prices quoted.