Periodic maintenance of roads in Namwela Ward Lot 2, Bungoma County (BGM/CNTY/RPW/CEF/OT/020/2026-2027)

What is being bought

Periodic maintenance of roads in Namwela Ward, Lot 2, Bungoma County, road length 9.1 km per the detailed tender schedule. Open national tender for NCA 8 and above contractors.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on 2026-11-17 at 11:00 (local time) via IFMIS Supplier Portal. Portal record shows the same closing date and time. D2 p.27

Bid / tender security

Bid security of Ksh.120,000 from reputable bank/Financial Institution/insurance company approved by PPRA. Form per ITT 19.2: cash, bank guarantee, insurance company guarantee, or guarantee by a CBK-licensed financial institution. Validity: 30 days beyond the original tender validity period (ITT 19.3). A tender without substantially responsive security is rejected. D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom, Bungoma. Non-attendance means non-responsive; site visit certificate issued as evidence of attendance. D2 p.27

Pre-bid meeting

Mandatory
Pre-tender meeting at the same date, time and place as the site visit (boardroom), 10 November 2026, 10:00 am. D2 p.27

Reserved for

Reservation: not applicable. Tender is open to all, not reserved to youth, women, PWD or AGPO groups. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the closing deadline at the Department of Roads boardroom (Kanduyi), Bungoma, in presence of bidders' representatives who choose to attend. D2 p.27

Tender validity

Tender validity period is 120 days from the submission deadline. D2 p.27

Who can apply

• Open tender: open to all qualified and interested tenderers. Tender schedule lists eligibility as NCA 8 and above for this lot. D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Valid copy of NCA registration for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security of Ksh.120,000 from reputable bank, financial institution or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped Tender form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID/passport for the directors as per CR12. D2 p.8
• Site visit certificate (attendance evidence) must be attached; see site visit item. D2 p.30
• Power of Attorney: duly executed and sealed, witnessed by a Commissioner of Oaths, specific to the current bid and not general. D2 p.28

Experience, licences and financial capacity

Technical

• Mandatory pre-tender site visit / pre-bid conference; representative must be a technical person with minimum Diploma in Civil/Highway Engineering (per advert). D1 p.1
• Technical evaluation: work methodology up to 25 marks (signed work programme chart and cash flow estimate 0-15; method statement 0-10); work safety management 10 marks; key personnel up to 20 marks; plant and equipment up to 10 marks; financial capability up to 15 marks; experience up to 15 marks; history of non-performance up to 5 marks. Total 100; 70% and above is responsive. D2 p.33

Financial

• Financial capability criteria include audited financial statements (last two years), bank statements from reputable bank (last six months), financial ratios, average turnover for last two years, and a bank undertaking for line of credit specific to the tender. D2 p.32
• Experience: general experience with minimum value KShs. Two Million (2,000,000) with at least 2 award and completion certificates per project for last 4 years; similar contract participation of minimum KShs. Two Million (2,000,000) in last 4 years. D2 p.32

How and where to submit

• Submit electronically only through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Manual submissions will NOT be accepted. Tender documents should be uploaded in PDF format. D1 p.8
• Tenderers shall submit tenders electronically. Only one original tender required; number of additional copies: none. D2 p.27

Lots and categories

• Lot 2: Lot 2 of Namwela Ward periodic maintenance (9.1 km), NCA 8 and above, open. Lot 1 (9.5 km, tender BGM/CNTY/RPW/CEF/OT/022/2026-2027) and Lot 3 (3.5 km, youth) are separate tenders. D1 p.3

What the addenda changed

• No addenda provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Full advert pages D1 p.1 to 8 partially reviewed; check all lot and eligibility details.
• Bill of quantities, specifications, drawings and contract conditions not provided (Sections V-X).
• Contract value / estimated budget not stated in material provided.
• Tender fee or document purchase price not stated in material provided.
• Performance security amount and form (ITT 48) not stated in the material provided.
• Addenda (if any) not provided.
• Whether any hard-copy submission is required in addition to IFMIS upload.
• Procurement complaint and review details beyond ITT 50.1 not provided.

Terms explained

IFMIS

Integrated Financial Management Information System, the government e-procurement supplier portal used to submit tenders.

NCA 8 and above

National Construction Authority registration category for road works; the bidder must hold this category and a valid annual practising licence.

Tender security (bid security)

Guarantee of Ksh.120,000 that must accompany the tender; unsuccessful bids' security is returned after contract signing.

TDS (Tender Data Sheet)

Section II of the tender document that sets tender-specific values which override the general Instructions to Tenderers.

CR 12

Company return of directors and shareholders issued by the Registrar; must be recent (within six months).

Responsive

A tender that meets all mandatory requirements and is not rejected at preliminary stage.

Power of Attorney

Written authority for the person signing to commit the company, witnessed by a Commissioner of Oaths and specific to this bid.

PPRA

Public Procurement Regulatory Authority, which approves the bond providers and oversees procurement.

Preliminary examination

Initial check of mandatory documents; failure to meet any of them makes the tender non-responsive.