Periodic Maintenance of Roads in Lwandanyi Ward Lot 2 (Tender BGM/CNTY/RPW/CEF/OT/024/2026-2027) - Bungoma County

What is being bought

Periodic maintenance of roads in Lwandanyi Ward Lot 2, Bungoma County, under an open national tender, about 9.8 km per the detailed schedule. Eligibility is NCA 8 and above, and the tender is open to all qualified tenderers (not reserved). Tender documents are free to download; bidders must submit through the IFMIS Supplier Portal.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received through the IFMIS portal on or before this date and time. The portal record shows the same deadline. D2 p.27

Bid / tender security

Bid security amount conflicts: Ksh.120,000 in the invitation and preliminary examination list, Ksh.89,000 in the Tender Data Sheet and evaluation criteria. Accepted forms are cash, bank guarantee, or insurance or licensed financial institution guarantee; the tender security must be valid 30 days beyond the tender validity period. A tender-securing declaration may be used if specified. Conflicting D2 p.8

Tender fee

Tender documents may be downloaded free of charge from the County website or the PPIP portal using the IFMIS negotiation number. No tender application fee is stated in the material reviewed. D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit at the Department of Roads boardroom. A site visit certificate is issued as evidence of attendance and must be attached to the tender. D2 p.27

Pre-bid meeting

Mandatory
Pre-tender meeting at the Department of Roads boardroom on the same date and time. The advert and invitation describe the site visit or pre-bid conference as mandatory; the ITT says non-attendance is not a cause for disqualification. D2 p.27

Reserved for

Open tender: the tender is not reserved to youth, women, persons with disabilities or AGPO groups. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline, in the presence of bidders' representatives who choose to attend. The venue is conflicting between documents (see conflicts). Conflicting D2 p.27

Tender validity

Tenders remain valid for 120 days from the tender submission deadline. Extension requests may be made; tender security must then be extended 30 days beyond the extended validity. D2 p.27

Who can apply

• Tendering is open to all qualified and interested tenderers under an open national competitive method. The schedule lists NCA 8 and above for this lot. D2 p.7
• Bidders must hold a valid registration certificate with the National Construction Authority for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid tax compliance certificate or exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, which must be recent (within 6 months). D2 p.8
• Valid NCA certificate for road works, NCA 8 and above, with a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Bid security from a reputable bank, financial institution or insurance company approved by PPRA. The amount is in conflict between documents (see conflicts). D1 p.7
• Duly filled, signed and stamped tender form in the format prescribed. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as per CR12. D2 p.8
• Site visit certificate issued at the mandatory pre-bid site visit must be attached to the tender. D2 p.30
• Duly executed and sealed power of attorney authorizing the signatory, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.27

Experience, licences and financial capacity

Technical

• Every bidder must be represented at the site visit or pre-bid conference by one technical person with at least a Diploma in Civil or Highway Engineering. D1 p.1
• Key personnel scoring (max 20 points): site agent (degree/diploma and years of experience), surveyor and foreman qualifications and experience. D2 p.30
• Plant and equipment scoring (max 10 points) for tipper, water bowser, vibrator, pick-up and concrete mixer, leased or owned. D2 p.31
• Work methodology scoring (max 25 points): signed work programme chart and cash flow estimate, and a detailed method statement. D2 p.32
• Work safety management scoring (max 10 points) for proposals on workers' safety and accident prevention. D2 p.32
• Experience scoring (max 15 points): general experience and similar contracts each with a minimum value of KShs. 2,000,000, with award and completion certificates. D2 p.33
• Bidders scoring 70% or above on the technical evaluation are responsive and proceed to financial evaluation. D2 p.33

Financial

• Audited financial statements (balance sheet, profit and loss) certified by a reputable audit firm or auditor, for the last two years. D2 p.32
• Bank statements from a reputable bank for the last six months, with contact information to be availed. D2 p.32
• Average turnover figures for the last two years. D2 p.32
• Undertaking from the bank providing a current line of credit specific to this tender. D2 p.32

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal. Manual submissions are not accepted. D1 p.8
• Portal address for submission is www.supplier.treasury.go.ke. Documents must be uploaded in PDF format. D1 p.8
• No additional copies are required beyond the original tender. D2 p.27
• Requests for clarification must be in writing to the procuring entity address and reach it no later than 13/11/2026. D2 p.27
• Prices must be inclusive of all taxes, in Kenya shillings, and valid for 120 days from the closing date. D2 p.7
• Alternative tenders shall not be considered. Alternative completion times are not permitted. D2 p.27

Not covered in the documents we reviewed

• No addenda (A1, A2 etc.) were provided, so changes to dates or requirements since issue cannot be checked.
• Joint venture requirements (ITT 11.2 and 3.5) were not in the reviewed pages.
• Full Section IV tender forms, the Bills of Quantities, and technical specifications were not reviewed.
• Confidential Business Questionnaire and Tender Form templates were not reviewed.
• Performance security amount and form, and the contract value or estimate, were not stated in the reviewed material.
• Clarification responses from the procuring entity were not provided.
• Financial evaluation method and thresholds were not reviewed beyond the technical scores.

Terms explained

NCA 8 and above

National Construction Authority registration category for road works. Bidders must hold this category and a valid annual practicing licence.

AGPO

Access to Government Procurement Opportunities scheme for youth, women and persons with disabilities. Not applicable to this open tender.

TDS

Tender Data Sheet. It sets tender-specific values and overrides general instructions where they conflict.

ITT

Instructions to Tenderers, the standard rules that apply to all bidders.

Tender security

Money or guarantee provided with the tender to protect the procuring entity if the bidder withdraws or fails to sign. Can be cash, bank guarantee, or insurance or licensed financial institution guarantee.

Tender-Securing Declaration

A signed declaration accepted in place of a tender security where the tender documents specify it.

PPRA

Public Procurement Regulatory Authority, which approves banks and insurers for tender security.

Responsive

A tender that meets all mandatory requirements and is not rejected for non-responsiveness.

IFMIS Supplier Portal

The government electronic procurement system through which tenders must be submitted.

CR12

Company return form listing directors and shareholders. Must be recent (within 6 months) and certified.

JV

Joint Venture, where several firms bid together. Its requirements are not covered in the pages reviewed.