Periodic maintenance of Surungai-Wasama-Kabendo Road in Lwandanyi Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/025/2026-2027)

What is being bought

Periodic maintenance of the Surungai-Wasama-Kabendo Road in Lwandanyi Ward, Bungoma County, about 1.7 km long, under Open National Tender BGM/CNTY/RPW/CEF/OT/025/2026-2027 (Negotiation No. 2657008-2026/2027). The advert lists this tender as reserved for WOMEN, and the tender document's TDS also says WOMEN.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders close on 2026-11-17 at 11:00 (Local Time) via the IFMIS Supplier Portal. No addenda in the reviewed material change this date. Unverified D2 p.7

Bid / tender security

Tender-Securing Declaration form (not a cash/bank bid security) per TDS; advert mandatory requirements mention bank or insurance bid security approved by PPRA. Amount not stated. Security form and validity per ITT 19.2 and 18.1. Conflicting D2 p.21

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-arranged site visit and pre-tender meeting at the Department of Roads boardroom. Attendance produces a site visit certificate that must be attached. D2 p.26

Pre-bid meeting

Mandatory
Pre-tender meeting at the Boardroom on the same day as the site visit. Questions must reach the Procuring Entity not later than three days before the meeting. The advert and the preliminary criteria describe the meeting as mandatory. D2 p.26

Reserved for

Reserved for WOMEN (AGPO women-registered businesses) per TDS ITT 33.4 and tender schedule. Advert portal record lists no reserved group, which conflicts. Conflicting D2 p.21

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the deadline in the presence of bidders or their representatives who attend, at the Department of Roads boardroom, Kanduyi, P.O Box 437-50200 Bungoma. D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. Any bid security must be extended by 30 days beyond the extended validity period if the Procuring Entity asks for an extension. D2 p.27

Who can apply

• Tender is advertised as an Open National competitive tender, but the TDS (ITT 33.4) extends the invitation to the WOMEN group that qualifies for reservation. The advert's tender schedule also marks this tender as WOMEN eligibility. Bidders must hold a valid AGPO certificate for Women. Conflicting D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of Registration/Incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid copy of National Construction Authority (NCA) registration for road works, NCA 8 and above, accompanied by a valid annual practising licence. D2 p.8
• Valid AGPO registration certificate for Women (access to government procurement opportunities). D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Tender form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government Authority. D2 p.8
• Clear copies of the national ID or passport for the directors as per CR12. D2 p.8
• Site visit certificate, issued as evidence of attendance at the mandatory site visit/pre-bid meeting, must be attached. D2 p.31
• Power of Attorney specific to this bid (not general), duly executed, sealed and witnessed by a Commissioner of Oaths, confirming the signatory's authority. D2 p.27
• Bidders must submit a bid security (Tender-Securing Declaration) as specified in the TDS. D2 p.27
• Portal record note: the advert lists the mandatory requirements including a Bid Security from a reputable bank or insurance company approved by PPRA for open tenders, with special categories exempted. This conflicts with the TDS requiring a Tender-Securing Declaration. Conflicting D1 p.7

Experience, licences and financial capacity

Technical

• Mandatory pre-tender site visit / pre-bid conference. Every bidder represented by one technical person with at least a Diploma in Civil/Highway Engineering, bringing original ID and certified copies of qualifications, EBK/KETRB/IET registration proof, and an original signed introductory letter on company letterhead, stamped. D1 p.1
• Evaluation: minimum 70% score on technical criteria (key personnel, plant and equipment, financial capability, work methodology, work safety, experience) to be considered responsive; Preliminary/mandatory criteria failure makes bid non-responsive. D2 p.34

Financial

• Financial evaluation criteria include certified financial statements (last two years), bank statements (last six months), average turnover for last two years, and an undertaking from the bank for a line of credit specific to the tender. General experience minimum KShs 2,000,000 and similar contract experience minimum KShs 2,000,000 in last 4 years. D2 p.33

How and where to submit

• Submit electronically via the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Manual submissions will NOT be accepted. Upload complete tender documents in PDF format. D1 p.8
• Tenders must be received on the IFMIS Supplier Portal on or before the closing time; the TDS states tenderers shall submit electronically; no extra hard copies are required (number of copies: None). D2 p.27

Lots and categories

• Single contract for this reference (no lots stated for this tender). Note: the adjacent item 020, 023 and 024 mention lots, but this tender is 025. Not stated D2 p.21

What the addenda changed

• No addenda [A1] were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Bid security amount, form and validity if a bank or insurance guarantee is required (advert) instead of or in addition to the Tender-Securing Declaration.
• Tender document purchase fee, if any.
• Contract value / engineer's estimate.
• Addenda or clarifications issued after the advert, if any.
• Full Section III and IV tendering forms and the Bills of Quantities (Part 2), not provided in the reviewed pages.
• Confirmation of whether tender is reserved for women (advert schedule and TDS say WOMEN; portal says none).

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets the particular rules for this tender, overriding general instructions where they conflict.

AGPO

Access to Government Procurement Opportunities: a registration scheme reserving some public tenders for youth, women and persons with disability registered businesses.

Tender-Securing Declaration

A signed, stamped form in which the bidder promises to pay or face penalty if they withdraw or fail to sign, used instead of a bank guarantee.

Responsive

A bid that meets all the mandatory requirements and conditions of the tender; non-responsive bids are rejected without further evaluation.

NCA 8 and above

National Construction Authority registration category for road works at level 8 or higher, with a valid annual practising licence.

CR 12

Company Registry return listing directors and shareholders, issued by the Registrar of Companies; must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal through which tenders are submitted.

Canvassing

Trying to influence the tender evaluation or award improperly, for example by lobbying officials; it leads to disqualification.