Periodic maintenance of Wamono-Khabukoya A&B Road, Lwandanyi Ward, Bungoma County (open tender)

What is being bought

Periodic maintenance works on the Wamono-Khabukoya A&B Road in Lwandanyi Ward, Bungoma County, listed in the tender schedule as 3.5 km. Tender BGM/CNTY/RPW/CEF/OT/026/2026-2027 (IFMIS negotiation number 2657007-2026/2027) is an open national tender for NCA 8 and above contractors. Bid security is stated as Ksh.89,000 in one place and Ksh.60,000 in another, so confirm the amount with the procuring entity before bidding.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes 17 November 2026 at 11:00 AM local time via the IFMIS Supplier Portal. No addenda were reviewed to change this date. D2 p.27

Bid / tender security

Bid security (tender security) is required. The TDS states Ksh.89,000 from a reputable bank, financial institution or insurance company approved by PPRA. Section III mandatory criteria state Ksh.60,000. The amount must be confirmed. Form and validity: a demand guarantee in cash, bank guarantee, insurer or CBK-licensed financial institution guarantee; valid 30 days beyond tender validity. Conflicting D2 p.27

Tender fee

Tender documents may be downloaded free of charge from the County website or the tenders.go.ke portal using the IFMIS negotiation number. No tender fee is stated in the material reviewed. D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom. A site visit certificate is issued and must be attached. Conflict: ITT 7.5 says non-attendance at the site visit is not a cause for disqualification. Conflicting D1 p.1

Pre-bid meeting

Mandatory
Pre-tender meeting at the Boardroom, same date as site visit (10 November 2026, 10.00 am). Questions must be submitted in writing not later than three days before the meeting. D2 p.26

Reserved for

Not reserved. Open tender for all qualified bidders; the portal lists no reserved group and the TDS says reservation is not applicable. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders open immediately after the closing time. Venue conflict: the advert says the Ministry of Roads Conference Hall, while the TDS says the Department of Roads, Kanduyi boardroom. Conflicting D2 p.27

Tender validity

Tenders remain valid for 120 days from the submission deadline. A request to extend validity must be honoured by a tender security extended 30 days beyond the extended validity period. D2 p.27

Who can apply

• Open national tender: tendering is open to all qualified and interested tenderers. The schedule lists the eligibility category as NCA 8 and above for this road. D2 p.7
• Tender schedule eligibility for road 26 (Wamono-Khabukoya A&B Road): NCA 8 and Above, Open (no reservation). D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration/incorporation. D1 p.7
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D1 p.7
• Certified copy of recent CR 12 form, issued within the last six months before the tender opening date. For limited companies. D1 p.7
• Valid copy of National Construction Authority registration for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D1 p.7
• Bid security from a reputable bank, financial institution or insurance company approved by PPRA (amount conflicts; see bid_security). Conflicting D1 p.7
• Duly filled, signed and stamped tender form in the prescribed format. D1 p.7
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D1 p.7
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid single business permit from any County Government authority. D1 p.7
• Clear copies of national ID or passport of the directors as shown in CR12. D1 p.7
• Duly executed and sealed power of attorney authorising the signatory, witnessed by a Commissioner of Oaths, specific to the current bid and not general. D2 p.27
• Tender-Securing Declaration form and AGPO registration apply only to special category (youth/women/PWD) tenders; this tender is open, so they are not required here. D1 p.7

Experience, licences and financial capacity

Technical

• Mandatory site visit or pre-bid conference: each bidder must be represented by one technical person with at least a Diploma in Civil/Highway Engineering. D1 p.1
• The representative must bring original ID/passport plus a certified copy, certified diploma/degree, certified registration with EBK/KETRB/IET with proof of current subscription, and an original introductory letter on company letterhead with official stamp, signed (photocopies not accepted). Certified copies must be certified by a Commissioner of Oaths or Notary Public, and these documents are retained by the procuring entity. D1 p.7
• Key personnel evaluation (scored): Site Agent up to 8 marks (qualification and experience), Surveyor up to 6, Foreman up to 6, total key personnel up to 20 marks. D2 p.30
• Plant and equipment (scored, max 10): tipper, water bowser, vibrator, pick-up, concrete mixer, each leased or owned. D2 p.31
• Work methodology (scored, max 25): signed work programme chart and cash flow estimate (0-15); detailed method statement (0-10). Work safety management (max 10). D2 p.32
• Any bidder scoring 70% and above in the technical evaluation is responsive and proceeds to financial evaluation. D2 p.33

Financial

• Financial capability (scored, max 15): certified financial statements for the last two years (3 marks); bank statements from a reputable bank for last six months (2); computed financial ratios from latest audited accounts (2); average turnover for two years (3); bank undertaking for a line of credit specific to the tender (5). D2 p.32
• Experience (scored, max 15): general experience with minimum value of KShs. 2,000,000 (at least 2 award/completion certificates per project for last 4 years); similar contract of at least KShs. 2,000,000 in last 4 years. D2 p.33

How and where to submit

• Submit complete tender electronically through the IFMIS Supplier Portal (advert gives www.supplier.treasury.go.ke; the ITT copy shows www.supplier.rteasury.go.ke, which appears to be a typo, so check the correct address). Upload all documents in PDF format. Manual submissions are not accepted. D1 p.8
• All complete tender documents should be uploaded in PDF format. D1 p.8
• Tenderers submit tenders electronically (TDS). D2 p.27
• Number of paper copies in addition to the original: none stated. D2 p.27

Lots and categories

• No lots: a single contract for road 26 is tendered. Not stated P

What the addenda changed

• No addenda were included in the material reviewed. Check the county website for addenda before the deadline. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated cost of the works
• Tender-specific addenda, clarifications or corrected bid security amount (none reviewed)
• Section IV tendering forms, Section V bills of quantities, Section VI specifications and Section VII drawings (not reviewed)
• Performance security amount and form (not reviewed)
• Full technical scoring weights and financial scoring thresholds beyond those shown
• Correct IFMIS portal address (advert and ITT differ)
• Confirmation of the bid security amount (Ksh.89,000 vs Ksh.60,000)
• Confirmation of the opening venue
• Whether non-attendance at the mandatory site visit will disqualify a bidder
• Pages 9-155 of the tender document (only 27 of 155 pages reviewed)

Terms explained

TDS

Tender Data Sheet: the tender-specific values (amounts, dates, places) that override the general Instructions to Tenderers.

Tender security / bid security

Money or guarantee that a bidder posts with its tender, forfeited if it withdraws or fails to sign. Can be cash, bank guarantee, insurer or financial institution guarantee.

Tender-Securing Declaration

A signed declaration form used instead of a bid security in some tenders; here it applies to special category tenders only.

Responsive / non-responsive

A tender that meets all mandatory requirements and conditions is responsive; one that does not is rejected without further evaluation.

AGPO

Access to Government Procurement Opportunities: a registration allowing youth, women and persons with disability businesses to access reserved tenders. Not applicable to this open tender.

NCA 8 and above

National Construction Authority registration category permitting work on road contracts of this size; the bidder's certificate must be valid and accompanied by a practicing licence.

CR12

Company Registry return listing directors and shareholders; must be recent (within six months before the opening date).

IFMIS Supplier Portal

Government online system where bids must be uploaded; manual submission is not accepted.

PPRA

Public Procurement Regulatory Authority; bid security must come from an institution approved by PPRA.

Power of attorney

A signed document authorising the person who signs the tender to bind the company; must be specific to this bid and witnessed by a Commissioner of Oaths.

JV

Joint Venture: two or more firms bidding together. Not applicable as the TDS sets maximum JV members as NA.