Periodic maintenance of Sunrise – Nyange road, East Sang'alo Ward, Bungoma County (BGM/CNTY/RPW/CEF/OT/029/2026-2027)

What is being bought

Periodic maintenance of the Sunrise – Nyange road in East Sang'alo Ward, Bungoma County, about 3.2 km long per the detailed tender schedule. Open national tender for works; contractors must hold NCA 8 and above for road works.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on Tuesday 17 November 2026 at 11:00 AM local time via IFMIS Supplier Portal. D2 p.8

Bid / tender security

Bid security Ksh.72,000 from reputable bank, financial institution or insurance company approved by PPRA; form may be cash, bank guarantee, insurance guarantee or CBK-licensed financial institution guarantee; valid 30 days beyond tender validity. A tender-securing declaration is an alternative where specified. D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom; a site visit certificate is issued as evidence of attendance. D2 p.8

Pre-bid meeting

Mandatory
Pre-tender meeting held at the same date, time and place as the mandatory site visit (Boardroom). Written questions due three days before the meeting. D2 p.29

Reserved for

Not reserved; the tender is open to all qualified tenderers. D2 p.30

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the closing deadline in the presence of bidders' representatives who choose to attend, at the Department of Roads, Infrastructure and Public Works boardroom (Kanduyi), Bungoma. D2 p.30

Tender validity

Tenders remain valid for 120 days from the closing date. D2 p.8

Who can apply

• Tendering is open to all qualified and interested tenderers under open national competitive method (lot 029 is marked OPEN eligibility in the schedule). D2 p.7
• Contractor must hold a valid National Construction Authority registration for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Dully filled, signed and stamped Tender form in the prescribed format. D2 p.8
• Dully filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Dully filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID/passport of the directors as per CR12. D2 p.8
• Bid security of Ksh.72,000 from a reputable bank, financial institution or insurance company approved by PPRA. D2 p.29
• Power of Attorney, duly executed and sealed, witnessed by a Commissioner of Oaths, specific to the current bid and not general (confirms signatory authority). D2 p.29
• Site visit certificate attached (evidence of attendance at mandatory site visit). D2 p.32
• Certified copies of AGPO registration are only required for special category tenders; this lot is marked OPEN and no AGPO certificate is required on the stated lot eligibility. Unverified D1 p.7

Required only in some situations

• If bidding as a joint venture: JV agreement, or letter of intent to form a JV signed by all members, with copy of proposed JV agreement. Tender data sheet says maximum JV members is NA. Standard rule D2 p.16

Experience, licences and financial capacity

Technical

• Mandatory site visit / pre-bid meeting representative: one technical person with minimum Diploma in Civil/Highway Engineering, bringing original ID and certified copies of ID, diploma, and EBK/KETRB/IET registration proof, plus original introductory letter on company letterhead signed and stamped. D1 p.7
• Technical evaluation (max 100 points): key personnel (site agent, surveyor, foreman), plant and equipment (tipper, water bowser, vibrator, pick-up, concrete mixer), financial capability, work methodology (max 25), work safety (max 10), and experience (max 15). Bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.35

Financial

• Financial evaluation requires certified financial statements (last two years), bank statements (last six months), average turnover for last two years, and a bank undertaking of line of credit specific to the tender. D2 p.34
• Bidders must confirm the tender is priced in Kenya shillings and prices are fixed and inclusive of taxes. D2 p.8

How and where to submit

• Tender must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) in PDF format, received by the closing date and time. D1 p.8
• Tenders are to be uploaded in PDF format. D1 p.8
• Tender documents may be downloaded free of charge from www.bungoma.go.ke or tenders.go.ke using the IFMIS negotiation number. D1 p.1
• Clarification requests must be submitted in writing to the procuring entity by 13/11/2026, addressed to County Government of Bungoma, Roads Infrastructure and Public Works, P.O Box 437-50200 Bungoma, email roadsbgmcounty@gmail.com. D2 p.28
• Alternative tenders are not considered and alternative completion times are not permitted. D2 p.28

Lots and categories

• The portal and advert list this as a single tender (no lot structure) under reference BGM/CNTY/RPW/CEF/OT/029/2026-2027. D1 p.2

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2 etc.) if any were issued after the original tender documents
• Tender Data Sheet pages covering the bid form specifics beyond those reviewed
• Section V Bills of Quantities and Section VI Specifications for the Sunrise-Nyange road
• Section IV Tender Forms and the Confidential Business Questionnaire template
• Exact contract value or estimate for the Sunrise-Nyange works
• Performance security requirements and form
• Details of pre-tender meeting minutes and any clarifications issued
• Full Section III financial thresholds for turnover and experience requirements

Terms explained

Tender security / bid security

Money guarantee (here Ksh.72,000) that must accompany the tender; lost if a bidder withdraws during validity.

TDS

Tender Data Sheet, the tender-specific section that overrides general instructions.

NCA 8 and above

National Construction Authority registration category allowing road works contracts of this size class.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; only needed for special category tenders.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; otherwise it is rejected without evaluation.

IFMIS

Integrated Financial Management Information System, the Kenyan government e-procurement platform used for submission.

CR 12

Company return form listing directors and shareholders from the Registrar of Companies, must be recent.

Power of Attorney

Written authority allowing a named person to sign and bind the company to this specific tender.