Periodic maintenance of Mwibale PAG Church - River Chwele and Zakayo Roads, East Sang'alo Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/031/2026-2027)

What is being bought

Bungoma County Government (Department of Roads, Infrastructure and Public Works) invites open national tenders from eligible contractors for periodic maintenance of Mwibale PAG Church - River Chwele and Zakayo Roads in East Sang'alo Ward, Bungoma County, about 1.3 km per the tender schedule. Negotiation number 2657002-2026/2027.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders close on 17 November 2026 at 11:00 local time via the IFMIS Supplier Portal. No addenda changed this date in the material reviewed. D2 p.27

Bid / tender security

Bid security: Ksh.49,000 from a reputable bank, financial institution or insurance company approved by PPRA, in the form of a demand guarantee (cash, bank guarantee, insurance guarantee, or CBK-licensed financial institution guarantee) or a Tender-Securing Declaration. Valid 30 days beyond the tender validity period (120 days). D2 p.27

Tender fee

Tender documents are free of charge to download from bungoma.go.ke or tenders.go.ke using the IFMIS Negotiation Number. No purchase fee is stated in the material reviewed. D1 p.1

Site visit

Mandatory
Pre-tender site visit is MANDATORY. Board Room, Department of Roads, Infrastructure and Public Works, Bungoma. A site visit certificate is issued as evidence of attendance. D2 p.8

Pre-bid meeting

Mandatory
Pre-tender meeting (pre-bid conference) in the Boardroom, same date and time as the site visit. Conflicts with the statement that non-attendance is not a cause for disqualification (see conflicts). Conflicting D2 p.26

Reserved for

Not reserved. The TDS states the reservation section is not applicable, and the schedule lists this tender as OPEN. Portal lists no reserved group. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders are opened immediately after the closing deadline in the presence of tenderers' representatives who choose to attend. Venue is conflicting between documents (see conflicts). Conflicting D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. Tenders with shorter validity are rejected as non-responsive. Tender security must be extended for 30 days beyond any extended validity if requested. D2 p.27

Who can apply

• Tendering is open to all qualified and interested tenderers. The schedule lists this tender's eligibility as OPEN with NCA 8 and above. D2 p.7
• Foreign tenderers must source at least 40% of contract inputs from citizen suppliers and contractors, and a foreign tenderer not meeting this is automatically disqualified. A tenderer is treated as foreign if registered in Kenya with less than 51% Kenyan ownership or subcontracts more than 10% of the price to foreign firms. Standard rule D2 p.12
• Kenyan tenderers must show valid tax compliance or tax exemption certificate from KRA to be eligible. Standard rule D2 p.12
• Joint ventures must include a copy of the JV Agreement, or a signed letter of intent to form a JV plus a copy of the proposed JV agreement. Change of JV membership before contract signature can lead to disqualification. The TDS states maximum JV members is NA. Standard rule D2 p.14

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of Registration/Incorporation. D1 p.7
• Valid tax compliance certificate or exemption certificate issued by KRA. D2 p.8
• Certified CR 12 certificate for limited companies, issued within the last six months. D2 p.8
• Valid copy of NCA registration for road works at NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security of Ksh.49,000 (see bid_security item). D2 p.8
• Duly filled, signed and stamped Tender Form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID or passport for the directors as per CR12. D2 p.8
• Duly executed and sealed Power of Attorney authorising the signatory, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.27
• Certificate of attendance at the mandatory site visit (site visit certificate), attached to the tender. D2 p.30

Required only in some situations

• Tax, CR12 and other preliminary documents are 'standard' items; NCA 8 Practicing License must be valid. Not stated D2 p.8

Experience, licences and financial capacity

Technical

• Site visit / pre-bid representative: one technical person with a minimum Diploma in Civil/Highway Engineering must attend, bringing original ID and certified copies of ID, academic certificate, and EBK/KETRB/IET registration with proof of current subscription, plus an original signed introductory letter on company letterhead and stamp. D1 p.7
• One person may represent only one company per tender. Certified copies must be certified by a Commissioner of Oaths or Notary Public and are retained by the procuring entity. D1 p.7
• Technical evaluation (max 100 points): history of non-performance (5), key personnel (20: site agent, surveyor, foreman), plant and equipment (10), financial capability (15), work methodology (25), work safety management (10), experience (15). A bidder scoring 70% or above is responsive and proceeds to financial evaluation. D2 p.32
• Key personnel scored: site agent (qualification and experience), surveyor and foreman (diploma or certificate in civil or survey, and years of experience). D2 p.30
• Plant and equipment scored (tipper, water bowser, vibrator, pick-up, concrete mixer; leased or owned, 2 marks each). D2 p.31
• Work methodology scored: signed work programme chart and cash flow estimate (0-15) and detailed method statement (0-10). Work safety proposals scored (max 10). D2 p.32
• Experience scored (max 15): general experience with minimum value KShs 2,000,000 with at least 2 completion certificates per project for the last 4 years; and participation in similar contracts with minimum value KShs 2,000,000 in the last 4 years. D2 p.33

Financial

• Financial statements certified by reputable audit firm for last two years; bank statements from a reputable bank for last six months with contact information; computed financial ratios from latest audited accounts (scored). D2 p.32
• Provide average turnover for the last two years (scored 3) and an undertaking from the bank providing current line of credit specific to the tender (scored 5). D2 p.32

How and where to submit

• Submit complete tender documents electronically through the IFMIS Supplier Portal only (advert gives www.supplier.treasury.go.ke); the TDS requires electronic submission. Documents in PDF format. Manual submissions are not accepted. Technical help: IFMIS Helpdesk 0800721477 / 0204801801 or Supply Chain Management Office behind the Governor's office, Mon-Fri 8am-5pm. D1 p.8
• No additional physical copies required (TDS: number of copies None). Tenders must be electronic. D2 p.27
• Tenders must be submitted electronically; alternative tenders are not considered and alternative completion times are not permitted. D2 p.27

Lots and categories

• Single contract; no lots are defined for this tender. D2 p.27

What the addenda changed

• No addenda were provided in the material reviewed. Advert says to check bungoma.go.ke for addenda or clarifications before the submission date. Not stated D1 p.8

Not covered in the documents we reviewed

• Contract value / engineer's estimate and whether the Ksh.49,000 bid security is the only security amount.
• Performance security amount and form (TDS ITT 48.1 says NA, but the performance security rules in the GCC were not reviewed).
• Any addenda or clarification responses issued after the tender documents.
• Bill of quantities, specifications, drawings, General and Special Conditions, and forms beyond those reviewed in D2 (most of the 151 pages were not provided).
• Confirmation of how the Tender Securing Declaration is used and whether a bank guarantee form is needed.
• Details of the financial ratios, minimum turnover and bank credit line amounts required in the scoring tables, if any beyond those shown.
• Whether the scoring in the technical evaluation has minimum thresholds for each sub-item beyond the 70% overall score.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values such as bid security, validity and deadlines, overriding the general Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid to ensure the bidder honours the bid. Here Ksh.49,000. Can be a bank guarantee, insurance guarantee, cash, or a Tender-Securing Declaration.

Tender-Securing Declaration

A signed declaration in the prescribed form accepted in place of a tender security in some tenders; the form must be included in the tender.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities. Not applicable here because this tender is open.

MR / Responsive

A tender that meets all mandatory requirements and is substantially in line with the tender documents; non-responsive tenders are not evaluated further.

NCA 8

National Construction Authority registration category for road works; NCA 8 and above is required here, along with a valid annual practicing licence.

IFMIS

Integrated Financial Management Information System. Electronic tenders are submitted through its Supplier Portal.

CR12

Company Registry return listing directors and shareholders, which must be recent (within 6 months).

JV

Joint Venture: two or more firms bidding together; must provide a JV agreement or letter of intent.

Preliminary / mandatory evaluation

Pass-fail checks done before technical and financial scoring. Failing any item makes the tender non-responsive.

Lowest Evaluated Tender

The tender that is responsive and has the lowest evaluated price after evaluation.