Periodic maintenance of Kitinda–Namwacha–Kochomba Road, West Sang'alo Ward (Bungoma County, Open Tender)

What is being bought

Periodic maintenance of Kitinda – Namwacha – Kochomba Road in West Sang'alo Ward, Bungoma County, about 9.7 km (per the detailed tender schedule). Open national tender for NCA 8 and above road works contractors; Bungoma County Government, Ministry/Department of Roads, Infrastructure and Public Works. Tender No. BGM/CNTY/RPW/CEF/OT/033/2026-2027, Negotiation No. 2657000-2026/2027.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes Tuesday 17 November 2026 at 11:00 AM local time via IFMIS; bids opened immediately after at the Ministry/Department boardroom. D2 p.26

Bid / tender security

Bid security of Ksh.143,000 from a reputable bank, financial institution or insurance company approved by PPRA. Form options include cash, bank guarantee, insurance company guarantee or guarantee from a licensed financial institution. Must be valid 30 days beyond the original tender validity period (120 days). Alternatively a Tender-Securing Declaration may be used if specified. D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom; site visit certificate issued as evidence of attendance and must be attached. D2 p.8

Pre-bid meeting

Mandatory
Pre-tender meeting held at the Boardroom on the same day as the site visit; questions in writing must reach the Procuring Entity not later than three days before the meeting. D2 p.26

Reserved for

Not reserved: the TDS states the reservation for this tender is NOT APPLICABLE and the portal lists no reserved groups. Open to all eligible tenderers. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Opening immediately after the submission deadline at County Government of Bungoma, Department of Roads, Infrastructure and Public Works (Kanduyi) boardroom, P.O Box 437-50200 Bungoma; bidders or representatives may attend. D2 p.26

Tender validity

Tenders remain valid for 120 days from the submission deadline; shorter validity is rejected as non-responsive. D2 p.26

Who can apply

• Tendering is open to all qualified and interested tenderers under an Open National competitive method. Eligibility category: NCA 8 and above. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Valid copy of NCA certificate of registration for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Bid security of Ksh.143,000 from a reputable bank, financial institution or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped Tender form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID/passport for the directors as per CR12. D2 p.8
• Special category (AGPO) registration certificates apply only to special category tenders; this open tender is not reserved. D2 p.26
• Mandatory site visit / pre-bid representative: one technical person with minimum Diploma in Civil/Highway Engineering, bringing original ID and certified copies of ID, diploma, and EBK/KETRB/IET registration with proof of subscription, plus an original signed introductory letter on company letterhead and stamp. Certified copies must be certified by a Commissioner of Oaths or Notary Public. D1 p.1

Required only in some situations

• Joint venture documents (JV agreement or letter of intent) apply only if bidding as a joint venture; the TDS sets maximum JV members as NA. D2 p.13

Experience, licences and financial capacity

Technical

• Work methodology, key personnel (site agent, surveyor, foreman), plant and equipment, and experience are scored under the technical evaluation criteria (total 100; 70% and above is responsive). D2 p.32

Financial

• Financial capability is scored (max 15): certified audited financial statements for last two years, bank statements from a reputable bank for last six months, financial ratios, average turnover for last two years, and a bank undertaking for line of credit specific to the tender (max 5). D2 p.32
• Experience scored (max 15): general experience of at least KShs. Two Million (2,000,000) with award and completion certificates (at least 2 per project for last 4 years), and similar contracts of at least KShs. Two Million (2,000,000) in last 4 years. D2 p.33

How and where to submit

• Submit complete tenders electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke), in PDF format. Manual submissions are not accepted. D1 p.8
• Tenders must be uploaded as PDF documents. D1 p.8
• Number of additional hard copies: None. Tender Documents are free to download from www.bungoma.go.ke or www.tenders.go.ke using the IFMIS Negotiation Number. D2 p.26
• Power of Attorney: duly executed and sealed, witnessed by a Commissioner of Oaths, specific to the current bid and not general. D2 p.26

Lots and categories

• No lots: single contract for this tender number (OT/033). D1 p.2

What the addenda changed

• No addenda were provided for review. Not stated D1 p.8

Not covered in the documents we reviewed

• Addenda to the tender documents (none provided; advert says to check the county website for addenda)
• Full Section III technical scoring details beyond the summary provided, and Section V Bills of Quantities and Section VI Specifications
• Contract value / estimated cost of the works
• Performance security amount and form (ITT 48.1 says NA)
• Full Form of Tender and Schedules (pages not reviewed)
• Confirmation of pre-bid site visit time (10:00 am stated in D2; advert gives no time)
• Confirmation of the correct IFMIS supplier portal URL

Terms explained

NCA 8 and above

National Construction Authority registration category for road works; bidder must hold registration at this level with a valid annual practicing licence.

Tender security (bid security)

Money guarantee lodged with the tender to show seriousness; here Ksh.143,000 from an approved bank or insurer.

TDS

Tender Data Sheet: the section with tender-specific details that override the general Instructions to Tenderers.

CR12

Company return form from the Registrar listing directors and shareholders; must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System used by the government for electronic tender submission.

Responsive

A tender that meets all mandatory requirements and is not rejected at preliminary evaluation.

Addendum

A written change or clarification issued by the entity that becomes part of the tender documents.

Joint Venture (JV)

Two or more firms bidding together; requires a JV agreement or letter of intent.

Power of Attorney

Document authorizing the person who signs the tender to bind the company; here must be specific to this bid and witnessed by a Commissioner of Oaths.