Nakuru County: Framework contract for event management and outside catering services (women-reserved), closes 2026-11-10 10:00

What is being bought

Nakuru County Government invites tenders for a two-year framework contract for provision of event management and outside catering services. The tender is reserved for women-owned enterprises (AGPO women category) and submissions are physical hard copies.

Key facts

Closing

Tue 10 Nov 2026, 10:00 am
Tender closing date and time: Tuesday 10 November 2026 at 10.00 a.m. East Africa time; no addenda found changing it. D2 p.23

Bid / tender security

Tender-Securing Declaration required (a duly completed form); no tender security amount is set. D2 p.24

Tender fee

Tender documents may be viewed and downloaded free of charge from the county website or tenders.go.ke. D2 p.23

Site visit

Optional
Site visit is optional; the pre-arranged pre-tender site visit is not applicable. D2 p.24

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.24

Reserved for

Tender is reserved for AGPO firms in the women category (ITT 4.9 of the TDS); only women enterprises may tender. D2 p.24

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tender opening immediately after closing at County Government of Nakuru Old Chambers Room, First Floor of County Headquarters, in presence of tenderers' representatives who attend. D2 p.23

Tender validity

Tender validity period is 210 days from the Date of Tender Opening. D2 p.24

Who can apply

• Only women enterprises (AGPO women category) may tender, as stated in the invitation and TDS. D2 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for WOMEN must be submitted. D2 p.25
• Certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or Kenya-registered advocate. D2 p.25
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.25
• Honest history of claims, litigation, default notices and financial penalties, in the format provided, certified by a Commissioner of Oaths. D2 p.25
• CR12 for the directors of the company (or National ID for sole proprietorship) valid for the last 12 months, certified by a commissioner of oaths or Kenya-registered advocate. D2 p.25
• Duly filled, signed and stamped Confidential Business Questionnaire in the format provided. D2 p.25
• Valid business permit for the year 2026. D2 p.25
• Duly signed statement of power of attorney for the signatory to the tender. D2 p.25
• Duly filled, signed and stamped tender securing declaration form in the format provided. D2 p.25
• Duly filled, signed and stamped price schedule. D2 p.25
• Duly filled, signed and stamped Self Declaration Forms (SD1 and SD2). D2 p.25
• Tender form of tender must be completed, signed and stamped in the format provided. D2 p.25
• All pages duly paginated, initialled and stamped on every page, serialized sequentially 1,2,3... from the first page to the last. D2 p.25
• Form of tender must include the Confidential Business Questionnaire, Certificate of Independent Tender Determination and Self-Declaration of the Tenderer, all completed and signed. Unverified D2 p.29

Experience, licences and financial capacity

Technical

• Technical stage: general experience in similar services scored by years in business (3+ years = 10 marks; 2-3 years = 5; 0-2 years = 3) and specific experience scored on annual volume of supplies of Kshs 5 million and above in 2023-2025 (up to 20 marks). Evidence (LPO/LSO, award letters, contracts) must be attached. D2 p.26

Financial

• Financial evaluation criteria are not reviewed in the pages provided; Section III stage three is not in the material. Not stated D2 p.26

How and where to submit

• Submit one original hard copy in a plain sealed envelope marked with the tender number and description, either deposited in the Tender Box at County Government of Nakuru headquarters/reception or sent by post to The County Secretary, P.O Box 2870-20100, Nakuru, Moi Road, County Government Headquarters. D1 p.1
• Tender document must be serialized chronologically across all pages. D2 p.5
• Envelope must be single sealed, bearing tender name and reference number and warning not to open before opening time; inner envelopes marked ORIGINAL and COPIES, each bearing procuring entity name and address, tenderer name and address, and tender reference. Standard rule D2 p.16
• Submit one original hardcopy in plain sealed envelope; delivery to the County Secretary address or Tender Box at reception. D2 p.23

Lots and categories

• Lots are not stated in the reviewed material; one contract is implied. Not stated D2 p.23

What the addenda changed

• No addenda were provided in the material. Not stated P

Not covered in the documents we reviewed

• Section III stage three (financial criteria) and any financial thresholds
• Scope, quantities and service specifications (Section V)
• Estimated contract value
• Tender security amount if a form other than declaration applies
• Addenda, if any, after 2026-10-30
• Required number of copies (TDS says copies per ITT 22.1 not stated)
• Conflicting evaluation sub-criteria beyond TR 1 (Section III pages after 26)
• Section VI/VII contract conditions and performance security details

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability enterprises.

TDS

Tender Data Sheet: the tender-specific section that overrides the general instructions.

Tender-Securing Declaration

A signed form promising to accept debarment if the bidder withdraws or fails to sign after award, used instead of a cash or bank security.

Responsive / non-responsive

A tender that meets all mandatory requirements without material deviation is responsive; otherwise it is rejected unevaluated.

Mandatory requirements (MR)

Yes/no pass-fail checks at the first evaluation stage.

Framework agreement

An agreement with selected suppliers under which individual orders are placed over the contract period.

CR12

Company return of directors and shareholders issued by the Registrar of Companies.

Commissioner of Oaths

A person authorised to certify copies of documents as true.