Periodic maintenance of Wabukhonyi PS Kisiangani SA Junction-Misemwa Namarambi Stream Road, Ndivisi Ward, Bungoma

What is being bought

Periodic maintenance works on the Wabukhonyi PS Kisiangani SA Junction R. Misemwa Namarambi Stream Road in Ndivisi Ward, Bungoma County, length 3.3 km (Tender BGM/CNTY/RPW/CEF/OT/009/2026-2027, Negotiation No. 2657024). The tender document reserves this tender for women-owned enterprises, but the portal record lists no reserved group.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received through the IFMIS Supplier Portal on or before this date and time (Local Time). D2 p.27

Bid / tender security

Tender-Securing Declaration required per TDS. Advert separately requires bank or insurance bid security (special categories exempt). No amount stated. Tender security if required must be valid 30 days beyond tender validity. Conflicting D2 p.27

Tender fee

Tender documents download is free of charge via the County website or PPIP portal using the IFMIS negotiation number. No tender submission fee is stated in the reviewed material. D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom. Each bidder must send one technical person holding at least a Diploma in Civil/Highway Engineering, with original ID and certified copies (certified by a Commissioner of Oaths or Notary Public) of ID, diploma, EBK/KETRB/IET registration, and an original signed introductory letter on company letterhead. One person may represent only one company. Attendance evidenced by site visit certificate. D2 p.26

Pre-bid meeting

Mandatory
Pre-tender meeting at the Department boardroom on the same date and time as the site visit. Questions must reach the Procuring Entity in writing at least three days before the meeting. D2 p.26

Reserved for

Reserved for women: the TDS says the invitation is extended to the women group only. The portal record lists no reserved group. Bidders should confirm with the procuring entity. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline. Venue conflict: the advert says Ministry of Roads Conference Hall; the TDS says Department boardroom, Kanduyi. Conflicting D1 p.8

Tender validity

Tenders remain valid for 120 days from the closing date. D2 p.27

Who can apply

• Open national tender for contractors holding National Construction Authority (NCA) registration in category 8 and above for road works, as shown in the tender schedule for this road. D1 p.2
• The tender document says tendering is open to all qualified and interested tenderers, but the schedule and TDS reserve this tender for women (see reserved_for). D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation of the tenderer. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of recent CR 12 certificate for limited companies, issued within the last six months (the advert says within six months before the tender opening date). D2 p.8
• Valid NCA certificate of registration for road works, category 8 and above, which must be accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Valid AGPO registration certificate for women (the tender is reserved to women; the advert also requires certified copies of the AGPO registration for special category bids). D2 p.8
• Duly filled, signed and stamped Tender-Securing Declaration form. D2 p.8
• Duly filled, signed and stamped form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown in the CR 12. D2 p.8
• Power of attorney authorising the signatory: must be duly executed and sealed, witnessed by a Commissioner of Oaths, and specific to this bid, not general. D2 p.27

Required only in some situations

• Bid security from a reputable bank or insurance company approved by PPRA for open tenders (special categories are exempted). Conflicts with the TDS, which requires a Tender-Securing Declaration. Conflicting D1 p.7

Experience, licences and financial capacity

Technical

• Key personnel are scored: site agent, surveyor and foreman with stated qualifications (for example diploma in civil engineering) and years of experience. Max 20 points. D2 p.31
• Plant and equipment is scored: tipper, water bowser, vibrator, pick-up and concrete mixer, leased or owned. Max 10 points. D2 p.32
• Work methodology is scored: signed work programme chart and cash flow estimate (0-15) and detailed method statement (0-10). Max 25 points. D2 p.33
• Work safety management is scored: proposals on workers safety and accident prevention. Max 10 points. D2 p.33
• Experience is scored: general experience with minimum value of KShs. 2,000,000 and participation in a similar contract of minimum KShs. 2,000,000 in the last four years, with completion certificates. Max 15 points. D2 p.33
• Bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.34

Financial

• Financial statements (accounts, balance sheets, profit and loss) for the last two years certified by a reputable audit firm or auditor. D2 p.33
• Bank statements from a reputable bank for the last six months, with contact information to be availed. D2 p.33
• Provide average turnover figures for the last two years. D2 p.33
• Provide an undertaking from the bank giving current line of credit specific to this tender. D2 p.33
• Computations of working capital, debt to equity, current and operating cash flow ratios from the latest audited accounts. D2 p.33

How and where to submit

• Complete tender documents must be submitted electronically through the IFMIS Supplier Portal, www.supplier.treasury.go.ke. Manual submissions are not accepted. Documents are uploaded in PDF format. D1 p.8
• Manual submissions will not be accepted; all tenders must go through the IFMIS platform. Documents should be uploaded in PDF format. D1 p.8
• Number of additional hard copies: none. The tender is submitted electronically. D2 p.27
• Clarification requests in writing to County Government of Bungoma, Department of Roads, Infrastructure and Public Works, P.O Box 437-50200 Bungoma, or email roadsbgmcounty@gmail.com. D2 p.26

Not covered in the documents we reviewed

• No addenda or clarifications were provided; any changes must be checked on the county website.
• Contract value and any bid security amount are not stated.
• Part 2 (Bills of Quantities, Specifications, Drawings) and most of Part 3 were not provided.
• Form of Tender, Tender-Securing Declaration form and Confidential Business Questionnaire forms were not provided.
• Resolution of the bid security and reserved-group conflicts with the procuring entity.
• Only 28 of 151 pages of the tender document were reviewed.

Terms explained

TDS

Tender Data Sheet: tender-specific values that supplement the Instructions to Tenderers.

NCA

National Construction Authority, which registers contractors by category for construction works.

AGPO

Access to Government Procurement Opportunities programme for youth, women and persons with disability registered businesses.

CR 12

Company return showing directors and shareholders, issued by the Registrar of Companies.

IFMIS

Integrated Financial Management Information System used for electronic government tender submission.

Tender-Securing Declaration

A signed declaration to honour the tender if awarded, used instead of a cash or bank bid security.

Responsive

Tender that meets all mandatory requirements; non-responsive tenders are rejected.

PPRA

Public Procurement Regulatory Authority in Kenya.

Power of Attorney

Written authority for a named person to sign and commit the tenderer.

Commissioner of Oaths

Authorised person who certifies copies and signatures.

Addendum

Written amendment to tender documents that overrides earlier wording.