Proposed Renovations and External Works at Kibunde FYM Primary School - NGCDF Kimilili (Open Tender)

What is being bought

Renovations and external works at Kibunde FYM Primary School, requested by the Kimilili National Government Constituency Development Fund (NG-CDF) on behalf of its PMC, under an open works tender. Quantities and detailed scope are in the Bills of Quantities and Specifications, which were not reviewed.

Key facts

Closing

Fri 6 Nov 2026, 10:00 am
Tenders must be deposited in the tender box or delivered by 10:00 AM on 6 November 2026. Unverified D2 p.18

Bid / tender security

Tender security of Kshs 100,000 required, in cash, bank guarantee, insurance guarantee or CBK-licensed financial institution guarantee; validity 30 days beyond the tender validity period. D2 p.22

Tender fee

Ksh 1,000 non-refundable fee for collecting the physical tender document from the Kimilili NGCDF office, paid in cash with a receipt attached to the bid. D1 p.1

Site visit

Optional
Site visit is encouraged at the tenderer's own risk and expense; no compulsory site visit is stated in the reviewed pages. Standard rule D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated P

Reserved for

Not stated. The invitation says tendering is open to all qualified tenderers; no reservation to a specific group is stated. D1 p.1

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening at 10:00 AM on 6 November 2026 at NGCDF Offices Building off Kimilili Chwele Highway, in presence of tenderers' representatives who choose to attend. Unverified D2 p.18

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.22

Who can apply

• Tendering is open to all qualified and interested tenderers. Tenders may be a firm, state-owned enterprise, individual, or joint venture (JV). Each JV member must be named and a JV agreement or letter of intent submitted. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation or registration. D2 p.22
• Certified copy of CR12 for limited companies, which should be within 12 months. D2 p.22
• Certified copies of IDs or passports for directors as per the attached CR12. D2 p.22
• Certified copy of valid tax compliance certificate issued by Kenya Revenue Authority (KRA). D2 p.22
• Certified copy of KRA PIN certificate. D2 p.22
• Certified copy of valid single business permit from any county government authority. D2 p.22
• Proof of registration with the National Construction Authority (NCA) in the relevant trade, category NCA 8 and above, and any other statutory bodies for building works. D2 p.22
• Certified renewed copy of annual practicing licence with NCA. D2 p.22
• Bid security of Kshs 100,000 in cash, guarantee from a reputable bank, guarantee by an insurance company licensed by the Insurance Regulatory Authority, or guarantee from a financial institution licensed by the Central Bank of Kenya. D2 p.22
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.22
• Duly filled, signed and stamped Self-Declaration Form SD1 (Public Procurement and Disposal Act non-debarment form). D2 p.22
• Duly filled, signed and stamped Self-Declaration Form SD2 (anti-corruption pledge). D2 p.22
• Chronologically serialized pages by the bidder. D2 p.22

Required only in some situations

• Joint venture agreement, or a letter of intent to form one signed by all members with a copy of the proposed JV agreement. Standard rule D2 p.9

Experience, licences and financial capacity

Technical

• Technical proposal with work methods, equipment, personnel and schedule, as stipulated in the Tender Forms section. Standard rule D2 p.11

Financial

• Evaluation is out of 100 points; only bidders scoring 70 points and above go to further evaluation. Financial scoring includes audited reports for last 3 years, evidence of financial resources against the project cost, and bank details. D2 p.28

How and where to submit

• Deliver sealed tender in a plain envelope marked with the tender or quotation number to the tender box at NGCDF Office, Kimilili NGCDF Offices Building off Kimilili Chwele Highway, addressed to the Secretary of the PMC. Electronic submission not permitted. One original plus ONE copy, serialized pages. D2 p.22
• Tender documents may be obtained from the Kimilili NGCDF office during normal hours on payment of a non-refundable tender fee of Ksh 1,000 in cash, with a receipt attached to the bid. The tender document PDF on tenders.go.ke is stated as free of charge; the fee applies to the physical notice route. D1 p.1
• Sealed envelopes must bear the tender name and reference number and be addressed to the Procuring Entity with an inner ORIGINAL and COPIES envelope, each showing the procuring entity name and address, tenderer name and address, and tender reference. Standard rule D2 p.14

Lots and categories

• No lots. Lot 1 and Lot 2 are Not Applicable. D2 p.21

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Bills of Quantities, specifications and drawings (Parts 2) defining scope and quantities
• Section III full evaluation and qualification criteria details beyond the scoring table reviewed
• Form of Tender and tender forms in Section IV
• Any addenda issued after 30 October 2026
• Performance security requirements and amount
• Contract value or cost estimate
• Pre-tender meeting or site visit schedule, if any
• Contract conditions on payment and completion time

Terms explained

Tender Data Sheet (TDS)

The section with tender-specific values (deadlines, security amounts, copies) that overrides the general instructions.

Tender security

Money or guarantee lodged with the bid to show good faith; forfeited if the bidder withdraws or fails to sign the contract.

Responsive

Meeting all mandatory requirements; a non-responsive bid is rejected.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; not stated for this tender.

NCA

National Construction Authority; contractors must be registered with it, and the tender requires category NCA 8 and above.

CR12

Company return showing shareholders and directors, required for limited companies.

JV

Joint venture; several firms bidding together under one agreement.

Addendum

A written change to the tender documents that overrides earlier wording.