Upgrading of Namba Municipal Market, parking area and NMT to Cabro standard, Migori County (women-reserved)

What is being bought

Migori County Government invites sealed tenders for upgrading Namba Municipal Market, its parking area and surrounding non-motorised transport (NMT) to Cabro standard, at Oruba Ragana Ward, Suna West Sub-county. The tender is reserved for women-owned enterprises (AGPO women). Quantities are in the Bill of Quantities, which was not in the reviewed pages.

Key facts

Closing

Mon 23 Nov 2026, 10:00 am
Sealed tenders must be dropped in the tender box at the entrance of the procurement building, County Government of Migori Headquarters, on or before this date and time. Late bids are returned unopened. Portal closing time also 10:00. D2 p.1

Bid / tender security

A dully filled, signed and stamped Tender-Securing Declaration form, in the format provided in the tender document, must accompany the tender. The amount and validity of any tender security are not stated in the reviewed pages. D2 p.8

Tender fee

Tender documents are free of charge from the County website or the PPIP portal. Bidders who download the document must send their particulars to procurement@migori.go.ke for registration. D2 p.8

Site visit

Mandatory
Invitation says the site visit is mandatory, at Namba Market, Oruba Ragana Ward, Suna West Sub-county, from 8.00 am. Evaluation form MR7 requires an approved site visit certificate. This conflicts with ITT 7.5 standard text saying non-attendance is not a cause for disqualification. Conflicting D2 p.8

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2

Reserved for

Tender is reserved to women enterprises. Only businesses in this group are eligible to tender, per the cover page and the Invitation to Tender. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the deadline at the CFO Boardroom, in the presence of tenderers' designated representatives who choose to attend. D2 p.8

Tender validity

Prices must remain valid for 91 days from the closing/opening date of the tender. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of valid Certificate of Incorporation or Certificate of Registration. D2 p.37
• Copy of valid PIN/VAT certificate. D2 p.37
• For limited companies, a copy of current CR 12 dated within the last 3 months from the tender opening date, plus certified National IDs or passports of the directors. D2 p.37
• Copy of valid Business Permit / Trading Licence. D2 p.37
• Copy of valid KRA Tax Compliance Certificate. D2 p.37
• Proof of physical location: copy of title deed, lease agreement, or water or power bills for the company premises. D2 p.37
• Copy of valid AGPO certificate (WOMEN) for the reserved group. D2 p.37
• Copy of valid NCA 8 and above for building works with practising licence, for construction and mechanical works. D2 p.37
• Copy of commitment letter for Environmental and Social safeguards. D2 p.37
• Authority to sign: either a duly commissioned Power of Attorney certified by an Advocate of the High Court of Kenya, or a company resolution naming the signatory for this tender, with original specimen signature. D2 p.37
• Form of Tender and eligibility forms must be on bidder's letterhead, duly filled, stamped and signed by the authorised representative, and submitted in the format provided. This includes the Schedule of Requirements, Confidential Business Questionnaire, Conflict of Interest Disclosure, Certificate of Independent Tender Determination and Self-Declaration Form. D2 p.38
• Duly filled and stamped Tender Securing Declaration form, signed by the authorised representative (MR3). D2 p.38
• Form CON-2 (history of non-performing contracts since 1 January 2021; pending litigation; litigation history) duly filled, stamped and signed. D2 p.38

Experience, licences and financial capacity

Technical

• Specific experience (scored): at least three similar contracts, each of at least KES 15,000,000, completed as prime contractor, JV member, management contractor or subcontractor between 1 January 2021 and bid deadline, in roads and civil, building and structural, or water and/or mechanical works. D2 p.42
• Scored: at least two similar projects of similar nature and complexity within the last 5 years, with one contract of at least KES 20,000,000 (Notification of Award, signed contract, LSO and Completion Certificates). D2 p.41
• Scored key personnel: Site Engineer (civil degree, EBK-registered professional engineer with practising licence, or HND with KETRB registration), Senior Foreman, and Site Surveyor, with CVs and certified documents. D2 p.42
• Scored key equipment (concrete mixer, grader/backhoe/bulldozer, air compressor, concrete vibrator, lorries) with evidence of ownership or lease agreement. D2 p.42
• Scored: detailed work plan and methodology, safety method statement, quality management plan, and programme of work with monthly outputs and cashflow projections. Technical score must reach 70 points to go to financial evaluation. D2 p.44

Financial

• Minimum average annual construction turnover, calculated as total certified payments over the last 3 years divided by 3. The stated amount conflicts: the figure is KES 30,000,000 but the words say Kenya Shillings Ten Million. Conflicting D2 p.39
• Form FIN 3.1 (financial situation and performance) and Form FIN 3.2 (average annual construction turnover) must be filled, stamped and signed. D2 p.39
• Scored, not pass/fail: access to a line of credit or other finance for cash flow. Scoring: KES 15,000,000 or above gets 9 marks; KES 6,000,000 to 14,999,999 gets 6; KES 1,000,000 to 5,999,999 gets 3; none gets 0. D2 p.40
• Scored: certified 2026 bank statements (3 months) and audited accounts for 2023, 2024 and 2025 signed by ICPAK-approved auditors with practising licence attached (up to 15 marks). D2 p.40

How and where to submit

• Physical sealed submission only. Electronic submission is not accepted. Address: The Accounting Officer, County Government of Migori, P.O. Box 195-40400, Suna-Migori; tender box at the entrance of the procurement building, County Government of Migori Headquarters. Portal lists written submission only. D2 p.8
• Tender must be in a single sealed envelope, labelled with the tender number and tender name, and delivered to the tender box. Inner envelopes marked ORIGINAL and COPIES, each showing procuring entity name/address, tenderer name/address and tender reference number. Standard rule D2 p.21
• Sealed envelopes must be clearly labelled with the tender number and tender name, and deposited in the tender box. Notice also says original bid securities must be delivered to the supply chain management office and registered. D1 p.1
• All pages must be chronologically serialised in the format 1,2,3,4,5 before submission. D2 p.8
• Number of copies required is set in the Tender Data Sheet, which was not reviewed. ITT 20.1 requires one ORIGINAL plus copies marked COPY. Not stated D2

Not covered in the documents we reviewed

• Contract value or budget estimate.
• Tender Data Sheet values: number of copies, tender security amount/currency/validity, alternative tenders, and performance security.
• Whether a pre-tender meeting will be held.
• Bill of Quantities and technical specifications (Part 2), including quantities and works scope.
• Contract completion time and payment terms.
• Full ITT 4 eligibility conditions, including conflict of interest and debarment rules.
• Any addenda (A1, A2...) and their changes; none were provided.
• Litigation and non-performance look-back years in Form CON-2 are blank in the reviewed text.
• Portal URL discrepancy: notice says tender.go.ke and tender document says ppip.go.ke; confirm the correct portal.
• Pages 2-186 of the tender document were largely not reviewed, including Forms, BOQ and Conditions of Contract.

Terms explained

TDS

Tender Data Sheet: the section that sets tender-specific values such as copies, validity and security amounts. Not in the reviewed pages.

AGPO

Access to Government Procurement Opportunities: reserved set-aside for women, youth and persons with disability. Here the tender is reserved for women and needs a valid AGPO (WOMEN) certificate.

Tender-Securing Declaration

A signed, stamped form in which the bidder commits to the tender and accepts penalties (such as debarment) if it withdraws or fails to sign the contract.

Responsive / non-responsive

A tender that meets all mandatory requirements without material deviation is responsive. A non-responsive tender is rejected and cannot be corrected later.

CR 12

Company Registry return of shareholders and directors, which must be dated within 3 months of tender opening for limited companies.

NCA

National Construction Authority registration; here NCA 8 or above is required for building and construction works.

KRA Tax Compliance Certificate

Certificate from Kenya Revenue Authority showing the business is up to date on tax.

ICPAK

Institute of Certified Public Accountants of Kenya; audited accounts must be signed by ICPAK-approved auditors.

Preliminary examination

Initial pass/fail check of eligibility and mandatory documents before technical and financial scoring.

Cabro

Interlocking paving block surface commonly used for market and parking areas, as referenced in the tender title.