County Assembly of Nakuru: Supply and Delivery of Bottled Mineral Water, 2-year framework (women-reserved)

What is being bought

Supply and delivery of bottled mineral water to the County Assembly of Nakuru under a two (2) year framework agreement. Delivery is to County Assembly of Nakuru, Nakuru. The tender is reserved for enterprises owned by women holding a valid AGPO certificate.

Key facts

Closing

Mon 9 Nov 2026, 10:59 am
Tenders must be delivered on or before 9 November 2026 at 10:59 a.m. local time (portal closing 2026-11-09 10:59:00). No addenda changed this. D1 p.3

Bid / tender security

Tender Securing Declaration required (not a cash or bank guarantee). Bid Security is not required per Section III. Form: Tender Securing Declaration (Form 14). No amount stated. D1 p.22

Tender fee

Tender documents may be obtained free of charge electronically from the website or portal; a hard copy purchase costs a non-refundable KES 1,000.00 in cash or banker's cheque. D1 p.3

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.24

Reserved for

Tender is reserved for Women Enterprises (women-owned enterprises with a valid AGPO certificate issued by National Treasury). Other groups (SME, youth, PWD) are N/A. D1 p.3

Contract value

Not stated in the documents we reviewed Not stated D1 p.28

Tender opening

Tenders opened immediately after deadline at Committee Room, Ground Floor, New Block, Ugatuzi Plaza; may be virtual via a link to be communicated. Tenderers' representatives may attend. D1 p.3

Tender validity

Tenders valid for 91 days from the submission deadline. Tender securing declaration validity: 30 days beyond tender validity if a bank guarantee is used. D1 p.23

Who can apply

• Only businesses owned by women with a valid AGPO Certificate (Women) issued by National Treasury are eligible to tender, as the invitation is reserved to this group. D1 p.24

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate (Women) from National Treasury (Annex 13). D1 p.33
• Certificate of Incorporation or Certificate of Registration (certified copy). D1 p.33
• CR12 dated within the last 360 days from date of submission of bids (certified copy), or Identity Card for proprietors of business names. D1 p.33
• Valid Tax Compliance Certificate from Kenya Revenue Authority. D1 p.33
• Valid Business Permit or Trade License from Nakuru County. D1 p.33
• Power of Attorney (signed, stamped and witnessed by a legal counsel) authorising the signatory. D1 p.26
• Tendering Forms fully filled, signed and stamped, including Form of Tender, Price Schedule, Tender Securing Declaration, SD1, SD2, Confidential Business Questionnaire, Tenderer Information Form and other listed forms. D1 p.26
• Audited financial statements for 2024 and 2025 (Annex 9). D1 p.33
• Letter from a financial institution as evidence of financial resources (Annex 8). D1 p.33
• Contract agreements or purchase orders and delivery notes/certificates for similar supplies (Annex 10 and 11). D1 p.33
• Beneficial Ownership Certificate, Corporate Organization Chart including list of Directors (Annex 6 and 7). D1 p.33
• Form of Tender and Self-Declaration forms SD1 and SD2 signed and stamped (PPRA eligibility, corrupt practice). D1 p.26

Required only in some situations

• Joint Venture Letter of Intent or Agreement, only if bidding as a joint venture (maximum three members). D1 p.33

Experience, licences and financial capacity

Technical

• Tender must include a price schedule quoting for all items; a Statement of Compliance with the terms, conditions and specifications of the contract is required. Tenders not substantially responsive are rejected. D1 p.27

Financial

• Financial capacity: access to liquid assets/financial means sufficient for cash flow of Kenya Shillings Two Hundred Thousand (200,000.00). D1 p.28
• Minimum average annual supply turnover of Kenya Shillings Two Hundred Thousand (200,000.00), calculated over the last two years. D1 p.28
• Similar experience: at least two (2) contracts of a similar nature as prime supplier or JV member, each of minimum value Kenya Shillings Two Hundred Thousand (200,000.00). D1 p.28
• Supplying similar goods for the last two (2) years (years in business). D1 p.28

How and where to submit

• Submit tenders in hardcopy in a plain sealed envelope showing tender number and description, to the Clerk to the Assembly, P.O. Box 907 (20100), Nakuru, or deposit in the Tender Box at the County Assembly reception, Ugatuzi Plaza. Portal also lists electronic submission (soft copy through EGP Portal). D1 p.3
• Address: The Clerk to the Assembly, County Assembly of Nakuru, P.O. Box 907 (20100), Nakuru; Ugatuzi Plaza, along George Moraa Road. D1 p.4
• Submit one original marked ORIGINAL plus 1 (one) copy marked COPY; the original is signed by an authorised person with a Power of Attorney. D1 p.23
• Original and copies in a single sealed envelope bearing tender name and reference number, with separate sealed envelopes marked ORIGINAL and COPIES, and inner envelopes showing procuring entity and tenderer name/address and reference number. Standard rule D1 p.14
• All pages of the tender must be serialised chronologically. D1 p.3
• Tender must be typed or written in indelible ink, signed by a person authorised by Power of Attorney, with name and position below the signature; entries/amendments initialled. Standard rule D1 p.13
• Tender must be in English; supporting documents in other languages need accurate English translation. Standard rule D1 p.9
• Electronic submission: soft copy of the tender through EGP Portal (egpkenya.go.ke), as per the Bid Invitation Notice; the electronic procedure is not described in the reviewed pages. Not stated D1 p.22

Lots and categories

• Not applicable: the tender has no lots. Tenderers may tender for one or more lots, but none are defined. D1 p.22

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender Securing Declaration form text and whether any amount applies
• Pre-tender conference date, time and place
• Electronic submission procedure in the Bid Invitation Notice and whether a soft copy is required in addition to hard copy
• Schedule of Requirements (Section V) with quantities, specifications and delivery schedule
• Section VII Special Conditions of Contract and payment terms
• Performance security amount (ITT 46.3 blank)
• Contract value estimate
• Any addenda issued after the invitation date
• Pages on opening virtual link

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for women, youth and persons with disability; here the tender is reserved for women-owned firms holding an AGPO certificate.

TDS

Tender Data Sheet: the section with tender-specific values that override the general Instructions to Tenderers.

Tender Securing Declaration

A signed declaration that the bidder will not withdraw its bid; if breached, the bidder may be barred from public tenders by PPRA. It is not a cash or bank guarantee.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected.

Framework agreement

An agreement with suppliers over a period (here two years) under which orders are placed later through call-off orders as needed.

Power of Attorney

Written authority allowing a named person to sign the tender for the company.

CR12

Company return of directors and shareholders issued by the Business Registration Service, required within the last 360 days.

Joint Venture (JV)

Two or more firms bidding together; maximum three members here, with a letter of intent or agreement.