Supply, delivery, installation, testing and commissioning of a camera head for the laparoscopic tower - Kwale County

What is being bought

Kwale County Government (County Department of Health Services) invites sealed electronic tenders for the supply, delivery, installation, testing and commissioning of a camera head for the laparoscopic tower, with final destination the project site in Kwale County. Tender reference 2654333-2026/2027, open tender, goods. The TDS reserves the tender to the youth group.

Key facts

Closing

Mon 9 Nov 2026, 10:00 am
Tender submission deadline. No addenda were provided, so this is the current deadline. D1 p.28

Bid / tender security

Tender security is not a bank guarantee here. A Tender-Securing Declaration is required, using the form in Section IV. The amount of any Tender Security is nil. D1 p.28

Tender fee

The tender document fee is nil (NIL Kenya shillings). Tender documents downloaded electronically are free of charge. D1 p.2

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

Optional
No pre-tender conference will be held. Questions must reach the procuring entity by 2026-11-09 at 10:00. D1 p.27

Reserved for

Tender reserved to the YOUTH group under ITT 32.5 as set in the TDS. Portal record also lists youth as the reserved group. The invitation text, however, says tendering is open to all qualified tenderers, so eligibility must be confirmed with the procuring entity before bidding. Conflicting D1 p.29

Contract value

Not stated in the documents we reviewed Not stated D1 p.27

Tender opening

The TDS says the opening takes place online without tenderers present. The invitation says tenders are opened in the presence of tenderers' representatives at the address given. Confirm the opening arrangement with the procuring entity. Conflicting D1 p.2

Tender validity

Tenders remain valid for 126 days, counted from the submission deadline. A shorter validity is rejected as non-responsive. D1 p.28

Who can apply

• The invitation says tendering is open to all qualified and interested tenderers, referring to Part 4 of the ITT, but the TDS reserves the tender to youth enterprises (see reserved_for). Read both sources and ask the procuring entity if unsure. Conflicting D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid certificate of incorporation or business registration copy must be attached. D1 p.41
• Limited companies must attach a valid CR12 certificate for the current year (2026) together with copies of all directors' identity cards. D1 p.41
• Valid tax compliance certificate must be attached. D1 p.41
• Colour copy of a relevant, valid Single Business Permit issued by Kwale County Government must be attached. D1 p.41
• Colour copy of a valid AGPO certificate for the youth category, which must be issued by the National Treasury, must be attached. D1 p.41
• All relevant tender forms must be fully filled in and kept in their respective page numbers in the tender document at submission. Conform to the instructions in the standard tender document. D1 p.41
• Written confirmation of authority to sign on behalf of the tenderer must be attached, in the form of a power of attorney. The name and position of the signatory must be typed or printed below the signature. D1 p.28
• Tender Securing Declaration must be made on the form in Section IV, Tendering Forms. Standard rule D1 p.14

Required only in some situations

• A Kenyan tenderer must provide evidence of having fulfilled its tax obligations, by producing a current tax clearance or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D1 p.7

Experience, licences and financial capacity

Technical

• After-sales service is required. Manufacturer authorization is not required. Detailed technical specifications are in Section V (Schedule of Requirements), which was not in the material reviewed. D1 p.28
• Manufacturer authorization is not required for this tender. D1 p.28

Financial

• Performance security, if required, must not exceed 1% of the tender sum. D1 p.29
• Supplier (not manufacturer) financial template figures appear in the document: liquid assets sufficient for supply cash flow of KES 50,000,000, minimum average annual supply turnover of KES 100,000,000, and at least 3 similar contracts of at least KES 50,000,000 each. Turnover period years are not filled in; these figures are unverified. Unverified D1 p.40
• No consistent history of court or arbitral award decisions against the tenderer in the last 3 years. Litigation information must be provided on Form CON-2. The template blank for number of years is partly filled. Unverified D1 p.41

How and where to submit

• Electronic submission only, through the National Treasury supplier portal. The TDS names supplier.treasury.go.ke as the e-procurement system. Conflicting D1 p.27
• Invitation gives the portal as www.supplier.treasury.co.ke, while the TDS gives supplier.treasury.go.ke. Confirm the correct address before submitting. Conflicting D1 p.2
• The invitation also lists a physical address for submission (County Department of Health Services, opposite County Treasury, P.O Box 4-80403, Kwale, attention Chief Officer). This conflicts with the statement that manual submission will not be permitted. Conflicting D1 p.3
• Tenderers must prepare one original marked ORIGINAL, and any copies must be marked COPY. If the original and copies disagree, the original prevails. The number of copies is not stated in the TDS (N/A). Not stated D1 p.28
• Serialize all pages of the tender and attachments yourself with fresh numbering in logical sequence. Do not use the downloaded pagination. D1 p.2
• Scan the whole tender document and all attachments into PDF format for bid presentation. D1 p.41

Lots and categories

• Lot n/a: This invitation has no lots; it is a single contract. D1 p.27

Not covered in the documents we reviewed

• Section V Schedule of Requirements and technical specifications, delivery period and place of delivery
• Section IV tendering forms (form of tender, price schedule, tender securing declaration, CON-2)
• Section VII special conditions: payment terms, performance security form and contract value estimate
• Any addenda (none were provided in the material reviewed)
• Number of copies required, and any site visit details
• ITT pages not supplied (approx. pages 18-20 and 22-26) and the full ITT Part 4 eligibility text
• Turnover period years left blank in Section III financial template
• Confirmation of whether the tender is open to all or reserved to youth

Terms explained

TDS

Tender Data Sheet: the tender-specific section that amends the general Instructions to Tenderers (ITT).

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a tender.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability enterprises, certified by the National Treasury.

Tender Securing Declaration

A signed declaration promising to accept sanctions (such as debarment) if the bidder withdraws or fails to sign; no cash or bank guarantee is lodged.

Tender Security

A demand guarantee (cash, bank guarantee, insurance or similar) lodged with the tender. Here the TDS says the amount is nil.

Responsive / non-responsive

A responsive tender meets all mandatory requirements; a non-responsive tender is rejected without further evaluation.

PPRA

Public Procurement Regulatory Authority, which keeps the list of debarred firms.

CR12

Business registration return showing a limited company's directors and shareholders, issued by the Registrar of Companies.

Power of attorney

Written authority allowing a named person to sign the tender on behalf of the company.

Performance security

Guarantee given by the winning bidder after award, here capped at 1% of the tender sum.

Levy Order 2023

Regulation requiring suppliers to pay 0.03% of the contract value (excluding tax) on signed procurement contracts.